Minutes of Meeting of The Trustees of Ugley Village Hall held on Monday 28th September 2024
Present: Matthew Robinson, Susan Bone, Stephanie Burlison (SCB)
This is the third meeting under the new Charitable Incorporated (CIO)
Previous Minutes
Minutes dated 13/11/23 were agreed
Finance
MR to pay the peppercorn rent of £0.06 into the Trustees Account. This will bring the balance to £15.47.
New Trust Status
The new CIO document has not yet been accepted by the Charities Commission (CC). MR asked Ed Perkins at the meeting to chase Birketts our Solicitors, and this was done during the meeting. MR advised that a new person at the CC had taken over the file and was being more helpful. MR recently contacted the CC regarding where to submit the yearend report. He then advised the Trustees that the financial reports and Minutes are submitted under the CIO version of the Trust and this has been accepted by the CC. The Trustees have so far spent approximately £5200.00 in legal fees trying to get the new CIO document accepted by the CC. The assets of Ugley Village Hall are transferred to the new Trustees who are MR, SB and SCB and the liability is reduced to £1. The old Trustees, both of which wish to resign, are Margaret (Mary) McKean and Karen Crow and under the new document would no longer have any liability relating to Ugley Village Hall.
Meeting Closed
Ugley Village Hall
Profit & Loss Report (Cash Accounting Basis)
| Income Grant Received and other donatons Other. ( Refund/ Claim Insurance/ Barclays) Fund Raising Cofee Mornings Refreshments Farmers market Electons ( Hall Hire) Giving Machine Donatons / Refund Brit Gas Advertsers Hall Rental income Deposits Received Interest Total Income Deposits returned Total Costs Trading Proft/Loss Depreciaton (10% reducing balance) Cash Accountng Adjustment - removal of debtors Proft/Loss for year Bank Balances Current Acc Deposit Acc Trust Account Current Liabilites |
5,108.50 928.80 306.00 458.50 93.80 - 15,040.02 400.00 137.80 22,473.42 (400.00) (25,030.05) (2,956.63) (374.54) (3,331.17) 3,963.91 8,113.10 12,077.01 15.59 Year Ended 31 March 2025 |
331.41 1166.18 331.00 165.00 130.98 0.00 14709.47 188.89 17022.93 (22257.80) (5,234.87) (416.15) (5651.02) 658.34 14375.3 15033.64 15.47 Year Ended 31 March 2024 |
2733.99 570.70 265.50 0.00 0.00 0.00 11477.70 300.00 47.90 15395.79 (18969.85) (3574.06) (462.39) (4036.45) 232.10 19936.41 20168.51 15.47 Year Ended 31 March 2023 |
£ Year Ended 31 March 2022 |
|---|---|---|---|---|
| 2,672.00 | ||||
| - 422.00 171.00 150.00 537.97 - 11,580.00 100.00 2.08 |
||||
| 15,635.05 (100.00) (14415.04) |
||||
| 1,120.01 (513.77) |
||||
| 606.24 | ||||
| 658.34 14,375.30 |
||||
| 15,033.64 | ||||
| 15.47 | ||||
(2,956.63) (2,956.63)
PL Bfwd
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Ugley Village Hall
Balance Sheet
Assets 31 March 2025 Deposit Charged Depn 31 March 2024 Deposit Charged Depn 31 March 2023 Deposit Charged Depn 31 March 2022 Deposit Charged Depn 31 March 2021 Deposit Charged Depn 31 March 2020 Charged Deprn 31 March 2019 Write Off Debtor Charged Deprn 31 March 2018
Property CostFixtures & Fittings cost 26,250.00 3,370.85 (374.54) 26,250.00 3,745.38 (416.15) 26,250.00 4,161.54 (462.39) 26,250.00 4,623.93 (513.77) 26,250.00 5,137.70 (570.86) 26,250.00 5,708.56 (634.28) 26,250.00 6,342.84 (704.76) 26,250.00 7,047.60
Total fixed assets 29,620.85 29,995.38 30,411.54 30,873.93 31,387.70 31,958.56 32,592.84 33,297.60
Trade DebtorsCash C/ACash D/ADeposits Due 3,963.91 8,113.10 (6,262.20) 3,305.57 658.34 14,375.30 (5,561.11) 426.24 232.10 19,936.41 - 2,650.00 1,204.06 22,538.51 (6,262.20) 3,305.57 - 686.13 21,536.43 (350.96) 12,404.68 - - 1,037.09 9,131.75 873.84 4,762.39 - - 163.25 4,369.36 (342.25) (5,435.28) 4,354.15 - 342.25 5,598.53 15.21
Total current 12,077.01 15,033.64 20,168.51 23,742.57 ### 22,222.56 22,222.56 10,168.84 4,532.61 5,955.99
Total assets 41,697.86 45,029.02 50,580.05 54,616.50 53,610.26 31,958.56 32,592.84 33,297.60
Current liabilities Deposit room hire (100.00) Returned Received (100.00) Returned-100 - Received (100.00) (100.00) -100 -100 - 100.00 (100.00) - (100.00) - - 200.00 (200.00) -
Net Current Assets 41,597.86 (374.54) 44,929.02 (416.15) 50,480.05 (462.39) 54,516.50 (513.77) 53,610.26 100.00 12,053.72 (570.86) 31,858.56 5,536.23 (634.28) 32,592.84 (342.25) (881.13) (704.76) 33,097.60
Represented by
Surplus b/f For year 44,929.03 (3,331.17) (374.54) 50,580.05 (5,651.02) (416.15) (4,036.45) 54,516.50 (462.39) 53,610.26 916.24 (513.77) 42,027.40 11,582.86 100.00 12,053.72 (570.86) 37,125.45 4,901.95 5,536.23 (634.28) (1,928.14) 39,053.59 (342.25) (881.13) (704.76) (2,311.00) 41,364.59
Profit/Loss in year 41,597.86 44,929.03 50,480.05 54,516.50 53,610.26 42,027.40 5,536.23 (634.28) 37,125.45 (342.25) (881.13) (704.76) 39,053.59
0.00 (0.00)
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Microsoft Office User:2017/18 accs F & F =£7047 - depreciation on P&L -705
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| Susan Bone collects | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Children's Partes | 105 | 60 | 15 | 60 | 60 | 65 | 365.00 | |||||||
| Ulla Mag./Jan Herbst. YOGA | 255.7 | 139.5 | 69.75 | 123.75 | 173.25 | 761.95 | ||||||||
| BabyShower | - | |||||||||||||
| Gen meetngs | - | |||||||||||||
| Adult Party | 260 | 260.00 | ||||||||||||
| Newport Flower Club | 108.5 | 162.75 | 173.25 | 115.5 | 560.00 | |||||||||
| Band Practce. | - | |||||||||||||
| Friends Stansted Hall | - | |||||||||||||
| N Weathburn Exercise class | 39 | 54 | 60 | 153.00 | ||||||||||
| Stanste scale railwayclub | - | |||||||||||||
| UgleyWI | 93 | 93 | 99 | 99 | 384.00 | |||||||||
| Britsh Red Cross | - | |||||||||||||
| Art Group | - | |||||||||||||
| Stansted Model FlyingClub | ||||||||||||||
| Mums & Children | 90 | 90.00 | ||||||||||||
| Weddings | - | |||||||||||||
| Family partes | - | |||||||||||||
| Deposits | ||||||||||||||
| Return deposit | ||||||||||||||
| Farmers Market(Net rev) | 88 | 106 | 104 | 124 | 126 | 104 | 114 | 104 | 106 | 106 | 94 | 122 | 1,298.00 | |
| Farmers Market Refreshments | 33 | 32 | 20 | 21 | 26 | 22 | 24 | 20 | 24 | 22 | 32 | 30 | 306.00 | |
| Dance class | - | |||||||||||||
| BS Royal NavyAss | - | |||||||||||||
| C Kemp.(Karate) | - | |||||||||||||
| SW Trefoil Guild | - | |||||||||||||
| MandyWyman. Home Educaton | - | |||||||||||||
| UgleyParish Council Yearly | - | |||||||||||||
| Marta Roman. Meetngs | - | |||||||||||||
| Amplifer Test | - | |||||||||||||
| Wake's | - | |||||||||||||
| PopUpLunch. Paola VOTALE-MURPHY | - | |||||||||||||
| Srabble Tournament | - | |||||||||||||
| ECC Social Services | - | |||||||||||||
| - | ||||||||||||||
| Cofee Morning | 23.5 | 440 | 465.3 | 928.80 | ||||||||||
| Cash Donatons | 26.5 | 11 | 5.3 | 1 | 50 | 93.80 | ||||||||
| - 706.7 302 302 298 384.5 131.3 411.25 840.75 180 243.5 684.25 716.3 0 5,200.55 Bank Pay in(S Bone exs to be deducted) |
| Overheads Marketng Web Design/ Set up/ Hostng Employee Wages & Salaries Premises Insurance Queens Jubilee Electricity Gas Water Entertainment Statonery Maintenance Cleaning General Exs. ( inc Susan) Utlesford Council- Bins Solicitors PPL / PRS Refunds Hall hire. Trustee Peppercorn Rent Depreciaton Deposit returns Total |
24/25 591.19 230.00 800.00 1317.38 0.00 867.55 1976.30 14.78 61.44 7040.85 4841.11 231.29 517.36 6370.20 170.48 400.00 0.12 25430.05 (400.00) 25030.05 |
23/24 742.16 90.00 800.00 0.00 0.00 983.35 2826.23 268.79 347.74 9210.04 4485.78 45.39 508.56 1810.80 138.96 100.00 0.00 22357.80 |
22/23 436.72 275.00 800.00 1074.95 286.37 1329.97 1753.95 0.00 136.59 3640.61 4900.14 423.90 462.28 2818.76 205.55 425.00 0.06 18969.85 |
21/22 275.00 695.02 800.00 1032.80 0.00 786.56 1841.24 237.90 35.82 4433.34 3309.72 368.40 122.04 177.14 0.00 0.06 14115.04 300.00 14415.04 |
20/21 |
|---|---|---|---|---|---|
| 0.00 77.88 1430.00 981.08 537.97 708.13 1244.01 94.17 33.41 3857.30 1522.66 315.38 435.24 0.00 300.00 15.35 |
|||||
| 11852.58 300.00 |
| Allied building ins Susan Salary Bland Cleaning Bland Cleaning NEW HOOVER Bland Cleaning Mats DD Britsh Gas Castle Water Ut Council Refuse Window cleaner Brit Gas Elec Susan Exs Home & Ofce Fire Ext The Link Magazine Advert Building Renovatons RX Elec PAT Test etc Web design etc. BPC Rob Rudd. ( Hedges etc) M Robinson (Web) M Robinson (Gen) M Robinson (Maintenance) M Robinson (Statonery) Solicitors PRS / PPL Harpers Heatng Refund hall hire Trustee Peppercorn Rent Trans to DA |
Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 £ 1,193.65 123.73 1,317.38 400.00 400.00 800.00 440.00 429.00 440.00 264.00 429.00 352.00 352.00 429.00 402.00 374.00 352.00 341.00 4,604.00 - 34.77 12.30 32.41 19.48 26.61 11.65 44.43 12.91 42.55 237.11 184.10 238.59 67.29 98.03 30.17 98.28 156.71 188.83 371.50 313.09 229.71 1,976.30 14.78 14.78 517.36 517.36 - 86.48 79.25 47.09 39.39 47.68 53.56 53.50 74.01 70.80 108.12 114.90 92.77 867.55 88.00 88.00 250.00 226.64 476.64 235.20 200.00 435.20 2,976.00 2,976.00 - 190.00 40.00 230.00 280.00 280.00 155.99 155.99 100.00 43.29 143.29 95.01 5.40 14.00 36.38 60.93 71.59 109.57 392.88 61.44 61.44 999.60 171.00 2,312.40 2,887.20 6,370.20 170.48 170.48 2,765.33 150.00 2,915.33 100.00 200.00 100.00 400.00 0.12 0.12 |
|---|---|
| 7,189.08 854.15 921.52 506.82 5,884.06 1,019.68 766.77 1,077.36 1,093.63 954.53 894.87 4,267.58 25,430.05 - 750.00 500.00 500.00 500.00 500.00 1,750.00 600.00 400.00 750.00 6,250.00 - - 7,189.08 1,604.15 1,421.52 1,006.82 6,384.06 1,519.68 766.77 2,827.36 1,693.63 1,354.53 894.87 5,017.58 57,110.10 |
Cash Flow 3,963.91 Water (14.78) 3,949.13
HFT 132.00 Rachel James 65.00
197.00
Bland
| Inv no 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 |
Date inv 11/08/18 29/08/18 27/09/18 31/10/18 02/12/18 28/12/18 03/02/19 02/03/19 01/04/19 05/05/19 03/06/19 01/07/19 03/08/19 03/09/19 30/09/19 02/11/19 03/12/19 03/01/20 02/02/20 18/02/20 29/03/20 03/05/20 01/06/20 30/06/20 02/08/20 02/09/20 04/10/20 05/11/20 30/11/20 04/01/21 02/02/21 01/03/21 06/05/21 30/05/21 |
Work dates 1/7 to 28/7/18 29/7/18 to 1/9/18 2/9/18 to 29/9/18 30/9/18 to 30/10/18 4/11/18 to 1/12/18 2/12/18 to 29/12/18 30/12/18 to 2/2/19 3/2/19 to 2/3/19 3/3/19 to 30/3/19 31/3/19 to 4/5/19 5/5/19 to 1/6/19 2/6/19 to 29/6/19 30/6/19 to 3/8/19 4/8/19 to 31/8/19 1/9/19 to 28/9/19 29/9/19 to 2/11/19 3/11/19 to 30/11/19 1/12/19 to 4/1/20 5/1/20 to 1/2/20 2/2/20 to 29/2/20 1/3/20 to 29/3/20 28/6/20 to 1/8/20 2/8/20 to 29/8/20 30/8/20 to 3/10/20 4/10/20 to 31/10/20 1/11/20 to 30/11/20 Xmas Bonus 29/11/20 to 26/12/20 27/12/20 to 30/1/21 31/1/21 to 27/2/21 4/4/21 to 1/5/21 2/5/21 to 29/5/21 |
hours Amount 4.00 320.00 5.00 400.00 4.00 320.00 5.00 400.00 4.00 320.00 4.00 320.00 5.00 400.00 4.00 320.00 4.00 320.00 5.00 400.00 4.00 320.00 4.00 320.00 5.00 400.00 4 + Xmas Bonus 370.00 4.00 320.00 5.00 400.00 4 + 1.5 hours brea 335.00 5 plus Xmas bonu 450.00 4.00 320.00 4.00 320.00 4.00 320.00 6.50 65.00 4.00 40.00 4.00 40.00 15.00 150.00 6.00 60.00 16.50 165.00 23.00 230.00 17.00 170.00 60.00 20.50 205.00 7.50 75.00 5.50 55.00 6.50 65.00 13.00 130.00 |
Mats 26.30 35.74 19.30 21.50 16.80 33.19 105.60 20.70 22.77 34.19 12.00 23.85 53.92 4.75 35.05 15.99 7.95 |
|---|---|---|---|---|
| 35 | 06/07/21 | 30/5/21 to 3/7/21 | 16.50 181.50 | 11.53 |
| 36 37 38 39 |
03/08/21 03/09/21 09/10/21 07/11/21 |
4/7/21 to 31/7/21 1/8/21 to 4/9/21 5/9/21 to 2/10/21 3/10/21 to 30/10/21 |
15.00 165.00 24.50 269.50 32.00 352.00 32.00 352.00 |
26.90 31.48 |
| 40 | 11/12/31 | 31/10/21 to 27/11/21 | 32.00 352.00 30.33 |
|---|---|---|---|
| xmas Bonus | 60.00 | ||
| 41 | 05/01/22 | 28/11/21 to 31/12/21 | 240.00 |
| 42 | 01/02/22 | 2/1/22 to 29/1/22 |
32.00 352.00 27.98 |
| 43 | 28/02/22 | 30/1/22 to 26/2/22 |
30.50 335.50 |
| 15/12/22 | xmas Bonus | 60.00 |
Inc new cleaner £79 Increase to £11 ph
Bit extra re bank hols
CASHBOOK
Date Description
Income
Memorandum Regular Occasional
b/f
| Employee | ||||||
|---|---|---|---|---|---|---|
| Deposits | Total | Wages & | ||||
| Taken | Cash Takings | Receipts | Marketng | Salaries | Rates | |
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 |
| Expenses | |||||
|---|---|---|---|---|---|
| Premises | Boiler | Entertainmen | |||
| Insurance | Insurance | Electricity | Gas | Water | t |
s
Uttlesford Deposit Stationery Maintenance Cleaning General Exs Council returns
Total Balance
| 0 | 0 |
|---|---|
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
|---|---|
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |
| 0 | 0 |