## **Minutes of Meeting of The Trustees of Ugley Village Hall held on Monday 28th September 2024** 

**Present:** Matthew Robinson, Susan Bone, Stephanie Burlison (SCB) 

This is the third meeting under the new Charitable Incorporated (CIO) 

## **Previous Minutes** 

Minutes dated 13/11/23 were agreed 

## **Finance** 

MR to pay the peppercorn rent of £0.06 into the Trustees Account. This will bring the balance to £15.47. 

## **New Trust Status** 

The new CIO document has not yet been accepted by the Charities Commission (CC). MR asked Ed Perkins at the meeting to chase Birketts our Solicitors, and this was done during the meeting. MR advised that a new person at the CC had taken over the file and was being more helpful.  MR recently contacted the CC regarding where to submit the yearend report. He then advised the Trustees that the financial reports and Minutes are submitted under the CIO version of the Trust and this has been accepted by the CC.  The Trustees have so far spent approximately £5200.00 in legal fees trying to get the new CIO document accepted by the CC.  The assets of Ugley Village Hall are transferred to the new Trustees who are MR, SB and SCB and the liability is reduced to £1. The old Trustees, both of which wish to resign, are Margaret (Mary) McKean and Karen Crow and under the new document would no longer have any liability relating to Ugley Village Hall. 

Meeting Closed 



## **Ugley Village Hall** 

## **Profit & Loss Report (Cash Accounting Basis)** 

|**Income**<br>Grant Received and other donatons<br>Other. ( Refund/ Claim Insurance/ Barclays)<br>Fund Raising Cofee Mornings<br>Refreshments Farmers market<br>Electons ( Hall Hire)<br>Giving Machine Donatons / Refund Brit Gas<br>Advertsers<br>Hall Rental income<br>Deposits Received<br>Interest<br>**_Total Income_**<br>_Deposits returned_<br>**_Total Costs_**<br>**_Trading Proft/Loss_**<br>Depreciaton (10% reducing balance)<br>Cash Accountng Adjustment - removal of debtors<br>**_Proft/Loss for year_**<br>**_Bank Balances_**<br>Current Acc<br>Deposit Acc<br>**_Trust Account_**<br>Current Liabilites|5,108.50<br>928.80<br>306.00<br>458.50<br>93.80<br>-<br>15,040.02<br>400.00<br>137.80<br>22,473.42<br>(400.00)<br>(25,030.05)<br>(2,956.63)<br>(374.54)<br>(3,331.17)<br>3,963.91<br>8,113.10<br>12,077.01<br>**15.59**<br>**Year Ended 31**<br>**March 2025**|331.41<br>1166.18<br>331.00<br>165.00<br>130.98<br>0.00<br>14709.47<br>188.89<br>17022.93<br>(22257.80)<br>(5,234.87)<br>(416.15)<br>(5651.02)<br>658.34<br>14375.3<br>15033.64<br>**15.47**<br>**Year Ended 31**<br>**March 2024**|2733.99<br>570.70<br>265.50<br>0.00<br>0.00<br>0.00<br>11477.70<br>300.00<br>47.90<br>15395.79<br>(18969.85)<br>(3574.06)<br>(462.39)<br>(4036.45)<br>232.10<br>19936.41<br>20168.51<br>**15.47**<br>**Year Ended 31**<br>**March 2023**|£<br>**_Year Ended_**<br>**_31 March 2022_**|
|---|---|---|---|---|
|||||2,672.00|
|||||-<br>422.00<br>171.00<br>150.00<br>537.97<br>-<br>11,580.00<br>100.00<br>2.08|
|||||15,635.05<br>(100.00)<br>(14415.04)|
|||||1,120.01<br>(513.77)|
|||||606.24|
|||||658.34<br>14,375.30|
|||||15,033.64|
|||||**15.47**|
||||||



(2,956.63) (2,956.63) 

PL Bfwd 




**----- Start of picture text -----**<br>
Ugley Village Hall<br>Balance Sheet<br>Assets 31 March 2025 Deposit Charged Depn 31 March 2024 Deposit Charged Depn  31 March 2023   Deposit   Charged  Depn 31 March 2022 Deposit Charged Depn 31 March 2021 Deposit Charged Depn 31 March 2020  Charged   Deprn   31 March 2019   Write Off  Debtor    Charged   Deprn   31 March 2018<br>Property CostFixtures & Fittings cost         26,250.00           3,370.85              (374.54)         26,250.00           3,745.38              (416.15)         26,250.00           4,161.54              (462.39)         26,250.00           4,623.93              (513.77)         26,250.00           5,137.70              (570.86)         26,250.00           5,708.56              (634.28)         26,250.00           6,342.84              (704.76)         26,250.00           7,047.60<br>Total fixed assets         29,620.85          29,995.38          30,411.54          30,873.93          31,387.70          31,958.56          32,592.84          33,297.60<br>Trade DebtorsCash C/ACash D/ADeposits Due           3,963.91           8,113.10           (6,262.20)          3,305.57               658.34         14,375.30           (5,561.11)             426.24               232.10         19,936.41                       -             2,650.00            1,204.06         22,538.51           (6,262.20)          3,305.57                     -              686.13       21,536.43              (350.96)        12,404.68                       -                        -             1,037.09           9,131.75               873.84           4,762.39                       -                        -                163.25           4,369.36              (342.25)          (5,435.28)          4,354.15                       -                342.25           5,598.53                15.21<br>Total current         12,077.01          15,033.64          20,168.51          23,742.57  ###       22,222.56         22,222.56          10,168.84            4,532.61            5,955.99<br>Total assets         41,697.86          45,029.02          50,580.05          54,616.50          53,610.26          31,958.56          32,592.84          33,297.60<br>Current liabilities Deposit room hire             (100.00) Returned Received             (100.00) Returned-100                      -   Received             (100.00)             (100.00) -100 -100                      -                100.00              (100.00)                     -                (100.00)                      -                        -                 200.00              (200.00)                     -<br>Net Current Assets         41,597.86              (374.54)         44,929.02              (416.15)         50,480.05              (462.39)         54,516.50              (513.77)         53,610.26              100.00         12,053.72             (570.86)         31,858.56           5,536.23             (634.28)         32,592.84             (342.25)             (881.13)             (704.76)         33,097.60<br>Represented by<br>Surplus b/f              For year         44,929.03 (3,331.17)             (374.54)         50,580.05 (5,651.02)             (416.15)          (4,036.45)        54,516.50              (462.39)         53,610.26 916.24              (513.77)         42,027.40         11,582.86              100.00         12,053.72             (570.86)         37,125.45           4,901.95           5,536.23             (634.28)          (1,928.14)        39,053.59              (342.25)             (881.13)             (704.76)          (2,311.00)        41,364.59<br>Profit/Loss in year         41,597.86          44,929.03          50,480.05          54,516.50          53,610.26          42,027.40           5,536.23             (634.28)         37,125.45             (342.25)             (881.13)             (704.76)         39,053.59<br>                 0.00                  (0.00)<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
Microsoft Office User:2017/18 accs   F & F =£7047 - depreciation on P&L -705<br>**----- End of picture text -----**<br>




|**Susan Bone collects**|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Children's Partes|105|60|15|60|||60||||65|||365.00|
|Ulla Mag./Jan Herbst. YOGA|255.7||139.5||69.75|||123.75|||173.25|||761.95|
|BabyShower||||||||||||||-|
|Gen meetngs||||||||||||||-|
|Adult Party|||||||||||260|||260.00|
|Newport Flower Club|108.5||||162.75||173.25|||115.5||||560.00|
|Band Practce.||||||||||||||-|
|Friends Stansted Hall||||||||||||||-|
|N Weathburn Exercise class|||||||39|54|||60|||153.00|
|Stanste scale railwayclub||||||||||||||-|
|UgleyWI||93||93||||99||||99||384.00|
|Britsh Red Cross||||||||||||||-|
|Art Group||||||||||||||-|
|Stansted Model FlyingClub|||||||||||||||
|Mums & Children|90|||||||||||||90.00|
|Weddings||||||||||||||-|
|Family partes||||||||||||||-|
|**Deposits**|||||||||||||||
|**Return deposit**|||||||||||||||
|Farmers Market(Net rev)|88|106|104|124|126|104|114|104|106|106|94|122||1,298.00|
|Farmers Market Refreshments|33|32|20|21|26|22|24|20|24|22|32|30||306.00|
|Dance class||||||||||||||-|
|BS Royal NavyAss||||||||||||||-|
|C Kemp.(Karate)||||||||||||||-|
|SW Trefoil Guild||||||||||||||-|
|MandyWyman. Home Educaton||||||||||||||-|
|UgleyParish Council Yearly||||||||||||||-|
|Marta Roman.  Meetngs||||||||||||||-|
|Amplifer Test||||||||||||||-|
|Wake's||||||||||||||-|
|PopUpLunch. Paola VOTALE-MURPHY||||||||||||||-|
|Srabble Tournament||||||||||||||-|
|ECC Social Services||||||||||||||-|
|||||||||||||||-|
|Cofee Morning|||23.5|||||440||||465.3||928.80|
|Cash Donatons|26.5|11||||5.3|1||50|||||93.80|
|-<br>706.7<br>302<br>302<br>298<br>384.5<br>131.3<br>411.25<br>840.75<br>180<br>243.5<br>684.25<br>716.3<br>0 5,200.55<br>Bank Pay in(S Bone exs to be deducted)|||||||||||||||





|**Overheads**<br>Marketng<br>Web Design/ Set up/ Hostng<br>Employee Wages & Salaries<br>Premises Insurance<br>Queens Jubilee<br>Electricity<br>Gas<br>Water<br>Entertainment<br>Statonery<br>Maintenance<br>Cleaning<br>General Exs. ( inc Susan)<br>Utlesford Council- Bins<br>Solicitors<br>PPL / PRS<br>Refunds Hall hire.<br>Trustee Peppercorn Rent<br>Depreciaton<br>Deposit returns<br>Total|**24/25**<br>591.19<br>230.00<br>800.00<br>1317.38<br>0.00<br>867.55<br>1976.30<br>14.78<br>61.44<br>7040.85<br>4841.11<br>231.29<br>517.36<br>6370.20<br>170.48<br>400.00<br>0.12<br>25430.05<br>(400.00)<br>25030.05|**23/24**<br>742.16<br>90.00<br>800.00<br>0.00<br>0.00<br>983.35<br>2826.23<br>268.79<br>347.74<br>9210.04<br>4485.78<br>45.39<br>508.56<br>1810.80<br>138.96<br>100.00<br>0.00<br>22357.80|**22/23**<br>436.72<br>275.00<br>800.00<br>1074.95<br>286.37<br>1329.97<br>1753.95<br>0.00<br>136.59<br>3640.61<br>4900.14<br>423.90<br>462.28<br>2818.76<br>205.55<br>425.00<br>0.06<br>18969.85|**21/22**<br>275.00<br>695.02<br>800.00<br>1032.80<br>0.00<br>786.56<br>1841.24<br>237.90<br>35.82<br>4433.34<br>3309.72<br>368.40<br>122.04<br>177.14<br>0.00<br>0.06<br>14115.04<br>300.00<br>14415.04|**20/21**|
|---|---|---|---|---|---|
||||||0.00<br>77.88<br>1430.00<br>981.08<br>537.97<br>708.13<br>1244.01<br>94.17<br>33.41<br>3857.30<br>1522.66<br>315.38<br>435.24<br>0.00<br>300.00<br>15.35|
||||||11852.58<br>300.00|





|Allied building ins<br>Susan Salary<br>Bland Cleaning<br>Bland Cleaning NEW HOOVER<br>Bland Cleaning Mats<br>DD Britsh Gas<br>Castle Water<br>Ut Council Refuse<br>Window cleaner<br>Brit Gas  Elec<br>Susan Exs<br>Home & Ofce Fire Ext<br>The Link Magazine  Advert<br>Building Renovatons<br>RX Elec PAT Test etc<br>Web design etc. BPC<br>Rob Rudd.  ( Hedges etc)<br>M Robinson (Web)<br>M Robinson (Gen)<br>M Robinson (Maintenance)<br>M Robinson (Statonery)<br>Solicitors<br>PRS / PPL<br>Harpers Heatng<br>Refund hall hire<br>Trustee Peppercorn Rent<br>Trans to DA|Apr-24<br>May-24<br>Jun-24<br>Jul-24<br>Aug-24<br>Sep-24<br>Oct-24<br>Nov-24<br>Dec-24<br>Jan-25<br>Feb-25<br>Mar-25<br>**£**<br>1,193.65<br>123.73<br>1,317.38<br>400.00<br>400.00<br>800.00<br>440.00           429.00           440.00           264.00           429.00           352.00           352.00           429.00           402.00           374.00           352.00           341.00<br>4,604.00<br>-<br>34.77             12.30             32.41<br>19.48<br>26.61             11.65             44.43             12.91<br>42.55<br>237.11<br>184.10           238.59             67.29             98.03             30.17<br>98.28           156.71           188.83           371.50           313.09           229.71<br>1,976.30<br>14.78<br>14.78<br>517.36<br>517.36<br>-<br>86.48             79.25             47.09             39.39             47.68             53.56             53.50             74.01             70.80           108.12           114.90             92.77<br>867.55<br>88.00<br>88.00<br>250.00           226.64<br>476.64<br>235.20<br>200.00<br>435.20<br>2,976.00<br>2,976.00<br>-<br>190.00<br>40.00<br>230.00<br>280.00<br>280.00<br>155.99<br>155.99<br>100.00<br>43.29<br>143.29<br>95.01<br>5.40<br>14.00             36.38<br>60.93<br>71.59           109.57<br>392.88<br>61.44<br>61.44<br>999.60<br>171.00<br>2,312.40<br>2,887.20<br>6,370.20<br>170.48<br>170.48<br>2,765.33<br>150.00<br>2,915.33<br>100.00<br>200.00<br>100.00<br>400.00<br>0.12<br>0.12|
|---|---|
||7,189.08           854.15           921.52           506.82       5,884.06       1,019.68           766.77       1,077.36       1,093.63           954.53           894.87       4,267.58<br>25,430.05<br>-<br>750.00           500.00           500.00           500.00           500.00<br>1,750.00           600.00           400.00<br>750.00<br>6,250.00<br>-<br>-<br>7,189.08       1,604.15       1,421.52       1,006.82       6,384.06       1,519.68           766.77       2,827.36       1,693.63       1,354.53           894.87       5,017.58<br>57,110.10|





Cash Flow 3,963.91 Water (14.78) 3,949.13 

HFT 132.00 Rachel James 65.00 

197.00 



## Bland 

|**Inv no**<br>1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20<br>21<br>22<br>23<br>24<br>25<br>26<br>27<br>28<br>29<br>30<br>31<br>32<br>33<br>34|**Date inv**<br>11/08/18<br>29/08/18<br>27/09/18<br>31/10/18<br>02/12/18<br>28/12/18<br>03/02/19<br>02/03/19<br>01/04/19<br>05/05/19<br>03/06/19<br>01/07/19<br>03/08/19<br>03/09/19<br>30/09/19<br>02/11/19<br>03/12/19<br>03/01/20<br>02/02/20<br>18/02/20<br>29/03/20<br>03/05/20<br>01/06/20<br>30/06/20<br>02/08/20<br>02/09/20<br>04/10/20<br>05/11/20<br>30/11/20<br>04/01/21<br>02/02/21<br>01/03/21<br>06/05/21<br>30/05/21|**Work dates**<br>1/7 to 28/7/18<br>29/7/18 to 1/9/18<br>2/9/18 to 29/9/18<br>30/9/18 to 30/10/18<br>4/11/18 to 1/12/18<br>2/12/18 to 29/12/18<br>30/12/18 to 2/2/19<br>3/2/19 to 2/3/19<br>3/3/19 to 30/3/19<br>31/3/19 to 4/5/19<br>5/5/19 to 1/6/19<br>2/6/19 to 29/6/19<br>30/6/19 to 3/8/19<br>4/8/19 to 31/8/19<br>1/9/19 to 28/9/19<br>29/9/19 to 2/11/19<br>3/11/19 to 30/11/19<br>1/12/19 to 4/1/20<br>5/1/20 to 1/2/20<br>2/2/20 to 29/2/20<br>1/3/20 to 29/3/20<br>28/6/20 to 1/8/20<br>2/8/20 to 29/8/20<br>30/8/20 to 3/10/20<br>4/10/20 to 31/10/20<br>1/11/20 to 30/11/20<br>Xmas Bonus<br>29/11/20 to 26/12/20<br>27/12/20 to 30/1/21<br>31/1/21 to 27/2/21<br>4/4/21 to 1/5/21<br>2/5/21 to 29/5/21|**hours**<br>**Amount**<br>4.00           320.00<br>5.00           400.00<br>4.00           320.00<br>5.00           400.00<br>4.00           320.00<br>4.00           320.00<br>5.00           400.00<br>4.00           320.00<br>4.00           320.00<br>5.00           400.00<br>4.00           320.00<br>4.00           320.00<br>5.00           400.00<br>4 + Xmas Bonus           370.00<br>4.00           320.00<br>5.00           400.00<br>4 + 1.5 hours brea          335.00<br>5 plus Xmas bonu          450.00<br>4.00           320.00<br>4.00           320.00<br>4.00           320.00<br>6.50             65.00<br>4.00             40.00<br>4.00             40.00<br>15.00           150.00<br>6.00             60.00<br>16.50           165.00<br>23.00           230.00<br>17.00           170.00<br>60.00<br>20.50           205.00<br>7.50             75.00<br>5.50             55.00<br>6.50             65.00<br>13.00           130.00|**Mats**<br>26.30<br>35.74<br>19.30<br>21.50<br>16.80<br>33.19<br>105.60<br>20.70<br>22.77<br>34.19<br>12.00<br>23.85<br>53.92<br>4.75<br>35.05<br>15.99<br>7.95|
|---|---|---|---|---|
|35|06/07/21|30/5/21 to 3/7/21|16.50           181.50|11.53|
|36<br>37<br>38<br>39|03/08/21<br>03/09/21<br>09/10/21<br>07/11/21|4/7/21 to 31/7/21<br>1/8/21 to 4/9/21<br>5/9/21 to 2/10/21<br>3/10/21 to 30/10/21|15.00           165.00<br>24.50           269.50<br>32.00           352.00<br>32.00           352.00|26.90<br>31.48|





|40|11/12/31|31/10/21 to 27/11/21|32.00           352.00             30.33|
|---|---|---|---|
|||xmas Bonus|60.00|
|41|05/01/22|28/11/21 to 31/12/21|240.00|
|42|01/02/22|2/1/22 to 29/1/22<br>|32.00           352.00             27.98|
|43|28/02/22|30/1/22 to 26/2/22<br>|30.50           335.50|
||15/12/22|xmas Bonus|60.00|





Inc new cleaner £79
Increase to £11 ph

Bit extra re bank hols

## **CASHBOOK** 

## **Date Description** 

## **Income** 

Memorandum Regular Occasional 

b/f 



||||||Employee||
|---|---|---|---|---|---|---|
|Deposits||**Total**|||Wages &||
|Taken|Cash Takings|**Receipts**||Marketng|Salaries|Rates|
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||||||**Expenses**|
|---|---|---|---|---|---|
|Premises|Boiler||||Entertainmen|
|Insurance|Insurance|Electricity|Gas|Water|t|





## **s** 

Uttlesford Deposit Stationery Maintenance Cleaning General Exs Council returns 



## **Total Balance** 

|0|0|
|---|---|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|





|0|0|
|---|---|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|
|0|0|