LLANASA VILLAGE HALL CIO Financial Statements For the Year Ended 31st December 2025 Charity Number 1198102
LLANASA VILLAGE HALL CIO Index To the Financial Statements Forthe Year Ended 31st December 2025 Page Charity Information Trustee5' Report Independent Examiner's Report Receipts and Payments Notes to the Financia1 Statements
LLANASA VILLAGE HALL CIO For the Year Ended 31st December 2025 CHARITY INFORMATION TRUSTEES David Brown,. Susan Kirkby- Helen Haley.. Robert Kirkby- Margaret 8arr (deceased Nov 2025). Janice Williams- Diane Gill- Ann Johnson; Rob Blundell,. Michael Walker- Daphne Thompson- Heather Brown 05.06.2025; Matthew Thompson 05.06.2025. CHARITY NUMBER 1198102 8ANKERS HSBC UK CONTACT INFORMATIOM Daphne TtrKJmpson- Secretsry
LLANASA VILLAGE HALL CIO Trustee5' Report The Trustees present their annual report with the accounts of the charity for the Year Ended 31st Decernber 2025. THE OBJECTS OF THE CHARITY The objects of LLANASA VILLAGE HAiL CIO are. To promote for the benefrt of the inhabitants of Llanasa and the surrounding nei8hbourhood without distinction ol sex, sexual orientation, race 01 of pOl"(al. religious or other opinion5 by association together, the said inhabitants and the lotal authorilies, voluntary and other organisations In a common effort tci advance education and to proVe f3cilitiÈs in the interests of 50cial welfare for recreation and leisuie time occupation with the object of improving ihe conditions of life for the said inhabit3nts. To establish or secure the establishment of a VillaEe Hall and to maintain and manage the same whether alone or in co-operation with local authority or other persons or l)ody in fUrthern of these Dbjects. The Charity will be non-party in polttlcs ar tKJn-sectaTian in religion_ In planning our activitie5 for the year. we kept in mind the Charity commisson'5 guidance on psjblic benefit at our trustee meeting5. GOVERNANCE AND MANAGEMENT STRucfuRE The Governing Document for LVH is. Constrf(ution dated 23rt February 2022 Trustee5 are appointed by the members. on a rolling programme. to see for at lèast tsne year but may be re-elected Of re-3ppointèd. In 2025, very sadly one of our lon8-Standin8Tru5tees. Mrs Margaret Barr thed 03.11.2025 In lune 2025, Mr Matthew Thompson and Mrs Heather Brown were welcomed as new Trustees. Both Mrs Brown and Mr Thompson have brought with thèm a wealth of knowledge and skills combined with offers of SUp)rt for planned events i.e, Car Boot Salgs. Pie Night and NYE. The administrative work of the LVH is Most carried out by the management committee 01 by dele8aticn to a sut cofflrnittee who repoit to Trustee rneetin85. Meetings are normally held fouf times a year at the Villa8e Hall tO8ether with the Annual General meeting which is held in May/June. some meetings are held via Zoom. The managemeni committee's IS to make decisions together. Trustees ale invited to AGM ènd CIO Meetings. *YI documeTrtstion pertaining to these meetings are sent out beforehand. Trusteès are Uated throughout the year on spectfic new5 and events and are invited to partiopate and contribute to events run by the Village Hall. ACHIEVEMENTS AND PERFORMANCE IN THE YEAR Throughout 2025, LLANAM VILLAGE HALL continued to provide a popular venue ft>r grDup5 and community artivitiès. The Trustees met throughout the year wa Zoom and through face-to-face meetings to dixuss the management of the Hall. Meetin8 minute5 were Orded and an action list drawn up. In 2D25. the Hall wa5 the venue for 3 very successful Car Boot Sales. a weekly Cafe and numerous entertainment events, enjoyed by the village community- The hall continue5 tD be a venue for regular groups such as Women's Institute, Yoga. Bible Reading and Fitness Trainhng Sessions as well as private renters celebratin8 birthdays. funera. weddings. christenings.
In 2025, the Manégement Team put together a series of fundraising events. These included 2 Quiz Nights, 1 8YO Night. I Pie Night, è Carol Singing Evening and New Year's Eve Ni8ht. The tatal amount raised from these entS was £1612.CX). This was addrtiDn to 11530.32 from the 3 Car Boot sales. which the trustees, or8ani5e with the rwo other fundraising groups in the wllage i.e. The Church and the Llana5a Conservation Society- PLANS FOR FimJRE PEfllODS Project Green Future In November 2021, the Trustee5 commi&%it)ned a Major Butlding Survey Report by David Rockall. Building Surveyors. The comprehensive report listed areas of the Hall that needed attentiort. The Trustees also engaged kntegieen. Ilmparb81 Energy Efficiency Experts), to carry out an Energy EfFic¢enry A55essment of the Hall in 2023. The list of i55uès found by both companie5 wès extensive. Throughout 2023. 2024. and now 2025 the Tru5tee5 have addressed and completed many of thè areas listed on the letrts. However, due to fundin8 restrairsts, there were several areas that had not been addressed... The otrtdated. inefficient (il-fired boiler. subjectto breakdowns. Th2 single glazed windows. although bèautiful. lei the cold in and let the heat out. The condensation that builds up in the Main Hall due to p)or ventilation. The lack of insulation Inside the building and numerous voKls In the roof The Trurtees are aCLrtely awarè of the impacts of dÉmate d)ange. particularly those associated with the burn¥n8 of fossil fuels. As such, we are cornmittEd to reduon8 the carbon f(tprInt of the hall while Pfeservin8 Its histor heritage and establishing its green credentials. In addres5in8 these issues, the Trustees remain mindful that the building is Grade11 listed, necessitatin8 Stfict adherence to all planning and conservaiion 8uidelines. Nevertheless, the Trustees embrace the chaInge of inte8ratin8 m¢xlern technDIo8y to address these concern5 while fvlly protectin8 the hall's fabric and character. In 2025, we successfully secured a grant from the Gwyni Y Mor Offshore Windfarm Community Fund, for 3 tot31 of £19496.17. £12566.17 was used to tackle the first Iteffl an Our proBramme of works-. rep13cing the outdated. faulty boiler. During the works, it became apparent that the manifold a150 needed replacin& a fault not identified in the initial project scope. Fortunately, we secured addr(ional funding frorn the National Lottery Fund to cover the cost of the manifold replacement. enaing the commis>ionin@ of the new trK)iler. rhe boiler is controlled via Hive, an application that utilise5 sfflart connected technology. This allows our Bookin85 Officer to remotely manage the boiler's functionin& ensuring our renters a wam) and Comfortab whilst they spend time at the hall and the system is running efficiently. The second iteTn on our programme of works. was the Tnslallation of secondary glazing to the main hall and small conference room windows. The funding of £6930, wa5 the remainder of the grant from Gwynt Y Mor. Due tu delays by Flintshire County Planning Office. thi5 part of the project was delayed but will be addressed early in 2026. In 2025, in collaboration with the Llanasa Con5erv3tion Society. the tharity secured a new and secure storage facility in the rear yard. Thi5 f4cility will store Village Hall equipment. such as the marquee and outdoor tables and chairs. This facility was part grant funded. New Volunteers and Trustees The Trustees firmly beliève in the imwrtance of enga8in8 new indidUalS to support the Village Hall. Wè artive1y encourage residents to get Involved. bringing Iresh ideas and strengths to our communiry. The Tru5tee5 agree that such supporters don't need to cofrrrnit to being a Trustee b4Jt can volunteer as and when ihey are free. especially when there ts an event.
We are delighted to welcome Mr. Matthew Thompson and Mrs. Heather Brown as new Trustee5. Mr. Thomp50rF has Iready demonstrated hi5 expertise by presentin8 a k)und Bath session attended by other Trustees. Additionalw, he excelled as our NYE DJ, saving the charity the cost of hiring a pr(rfe5sional. Mrs. Brown has played a Crucial role in organising and partiiipating in several of our fundraising events. including the highly successful NYE. Ideas for 2026 The Trustees believe that to remain competitive with othervenues in the area. the village hall must be as comfortable and welcoming ès possible. It 15 recogni5ed by the Trustees, that we need to attratt more renters, whether that be regulai renter5 Dr noff private renters and to ensure we facilitate events that will bring in an income. Throughout 2025. the charity spent rnuch time procuring the first two stages of the Projett Green Initiative. In late 2025 the new state of the art heating boiler was inxalled but delays in securing planning from our local county plannin8 ofFicè, slowed down the proce55 and the secondary glazing installation could not be planned until February 2026. Once completed sati5fa(torily. the charity will then be able to pursue the ideas that were identffied in 2025. Affordable Wedding Venue- Idea to market the Village Hall as a DIY blank canvass venue. Indoor 8owls- Idea suggested by reydent of Llanasa Brunch Club Curry Night- or8anised for March 2026 Carol Singing New Year's Eve Party FINANCIAL REVIEW LVH'S policy is to hold sufficient reSoUrS to continue the charitable attl¥se$ of ihe LVH should income and fundraising activities lall short. As stated in the Charity Cornmission Repory Financial statement 2024. there was £2266.69 held in restricted funds in the charitls accounts, to be used in 2025 to pay for the campletion of the Bell Tower. Work on the Bell Tower, was eventually completed in February 2025. costing £50). This enabled £1766.69 remaining from restricted funds. to be released back Into the Charities. accounts. Although e55entialSy complete. there is a fvrther small cost sn ensuring a lightning conductor 15 connerted and made good The Charity continued to seek out funding opporttjnrties to support the future viabiltty of the Hall. In January 2025, £2893.74 was spent in replacing our worn heavy weight tsbles. with 14 new lightweight tables and 2 trolleys which proved a very welcome improvement. enabling our renters to move the table5 around the hall. safely and easily. We are very grateful to Cadwi Clvryd for their support in fvn(ling this projert. In April 2025. the charity purchased new catering equipment which induded tea pot5, htst water boiler 3nd 5tainles5- steel trolley. Positive feedback was given by our regu5ar nters. who very much appreciated the improvements. These purchases were made possible by the support and gener05rty of the Communities Facilit5 Fund_ As previously mentioned. the charity was granied £19.496.17 frorn Gwynt Y Mor. Of thi5. £12.566.17 wa5 allocated io the nW heating boiler. However, due tts delays In obtaining planning approval. the remaining £6,930.(Kl has yet to bè spent. This amount wtll become restricted funds in 2026 and is earmarked solely loi the secondary glaztn8 project scheduled for February 2026. In 51JrllrTlary, the Trustees woutd like to express thefr gratStude to the following grant funder5 for their ongoin8 support in funding rnuch needed improvements to our hall. Cadwyn Clwyd,. Cornmunities Facilitie5 Fund.. Gwynt Y Mor- National Lottery. A wint of note 15 that the charity has noi been invoiced by SSE for the SUpY of electricity since November 2024. Numerous requests to SSE asking for up to date invoices. have proved futile in October 2025. the charity en8aBed the SeThiS of the Energy Ombudsman. A remedy was suggested by EO and SSE agreed to invoice the charity 3S SDor¢ as their system was up and runnin8. As a 8esture of glKxlwill, a credit note 01 £2(KJ was offered. To date the charity has not received any further invoices and so an amouni of £12CKI will be rin8Fenced within the chariws accounts, beinE the estimated c05t of electricity supply during 2025. (Rationale £ICQ per month. NB.. under current reguS3tory rule5. On 12 months. supply can be back brlledl.
It is the Charity'5 Intention to continue to rIngfen 18 fflonths of fixed expenditure as an unrestricted contingency for any shortfall of funds that could impact the running of the charity. The amount last year was £8CQO. and thi5 amount will remain the Same The Trustees are aware that there ts an ever-lncreasing need for us to ensure that those to whorn we direct our resources are the rnost suitable recipient and that we contynue our prudent management ol outgoings. Going forward, the TfUStees continue to be aware of challenges that could Impact the running of the Hall as a direct result of a. global price Increase5 to fuel a d L'tilities. b. Unforeseen expenditure such as equipment repairlreplacement. +441 Approved by the Trustees ............ Sned on beha of the Trustees.... SÉCKErARy
Indepetht Exami$ Tewl to the Members of LLANASA VILLAGE HALL CIO I reporr on the accounts forthe Charity for theyear ended 31st December 2025. whh are Set out on pages 6 to 7. The charity's trustees are responsible for Ihe preparation of the accounts. The charity's irustees considef thai an audit is not required for this year under seciion 144 of the Charities Act 2011 (the Charities Actl and that an independent exarnination is needed. It Is my responsibility tD-. ex8minÈ the accounts under section 145 of the Charities Act. to follow thÈ procedures laid down in the general Directions given by the Charity Commission lunder section 14515llbl of the ChaTltie5 Art. and to state whether mattèrs have come to my attention. My examination carried out in accordance with gerTeral Direttion5 gi¥en by the Charlty Commission. An Èxambnation include5 a revtew of the accounting Ortts kept by the charity and a tomparison of the accounts presented with those records. It also indude5 considèration of any unusual items or disclosures in the accounts and sèeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view. 2nd the pOrt is limited to those matters Set out in the 5taternent below. In connection with my èxamination. no matter has come to my attenti. l. which gives me reasonable rau5e to believe that in. any material respÈrt. the requ1Ments.. to keep accounting records in accordanEe section 130 of the Charities Act," and to prepare accounts whh accord with the accounting and wmpty with the accounting requirements of the Charities Act have not been met." ol 2. to which. my Dpinion, attents.on should be drawn to enable a proper understanding of the accounts to be reachÈd. Signed.. L fv/a/iL 202L
LLANASA VILLAGE HALL CIO Receipts and Payments Account Fof the Year Ended 31st December 2025 Statement of Financial Activities Recei oi oi 025 to 024 to 2024 023 to 2023 12 12 H311 Hire Grants Events Fund Raising Donations/Equip Hire Bank refund Refund of overcharges Misc 4475.1X) 26032.40 1612.C(J 1530.32 933.38 4070. 5CM).CK) 2156.72 1175.39 105. 4262.( 25(X).00 2814. 1324.71 iO.(Ki 667.60 85 (KI 1238.67 63.05 00 (K) Total Recei 35335.70 9308.83 10910.71 Pa General Overheads Maintenance Cleaning - Professional Cost ol Events Grant Expenditure ReirnbyrsÈ-Warm Hub ConsLJmables Equipment Bank Charges Qther 4174.23 2701.11 555 (K) 436 91 19460.04 6208.03 1598.98 393.(M) 686.89 3106.31 4810.24 337.61 704. 2413.85 3500. 65. 268.70 94.21 210.11 35.9 2267.23 60.(K) 504.07 105186 Total Pa ents 29724.53 13315.98 13050.67 8alance for Year 5611.17 -4W7.15 -2139.96 Cash Funds Last Year End 16337.82 20344.97 22484.93 Cash Funds This Year End 21948.99 16337.82 20344.97
LLANASA VILLAGE HALL CIO Notes fomln8 part of the Flnancial Statements for the Year Ended 315t December 2025 I ACCOUNMNG POUCIES Basis of A¢countin8 The Flnancial Statements have been prepared in accordance with the guidelines of the Charity Commission on a reiptS and payrTts ba515. 2 FUNDS Fund Accounting Reserves- Restricted Funds Restricted funds can onty be used for re5tsitted purposes with4n the objects of the Charity. Restrictions arise when specifd by the donor or when funds are raised for restrTrcted purposes. Restricted Funds held. The charity is holdin8 £6930. being 8rant funds received from Gw¥nt Y Mor to pay for the insta51atlon of secondary glazing to be complete by early February 2026. Total Restricted Funds £6930.00 Unrestricted Funds The Trustee5 are oware that we have not been invoiced for our electricity supply for 12 months. Thefefore. £1200 li.e. £100 per mor7th1, 15 ringfencÈd tn the charivs accounts. being the estimated cost of electricity svppfy for 2025. This amount 15 estimated. The Trustees have resolved that the financial reserves of the Charity should be feviewed on a regular basis and that adequate prowsion is made for unforeseen empense. Within Llnrestricted funds. 18 months of fixed expenditure estimated at £81K(l is rrngfenced as contingency for any shortfall of funds that could impact the running of the charity- Cash Funds Oft 31° December 2025 £21948.99 Le55 Restricted Funds £6930.IX) As of 31° December 2025. a iotal of £15018.99 Unrestricted Funds available to use in accordance with the charitable objectives at the dis£tIOn of the Trustees of which there 15 £92[.1xI rin8fenced. bein8 18 months fixed expenditure and the estimated cost of elettritity for 2025. The Trustees bÈin8 mirtdFul that reserves should not held wtihout valid reason.