LLANASA VILLAGE HALL CIO
Financial Statements
For the Year Ended
31st December 2025
Charity Number 1198102

LLANASA VILLAGE HALL CIO
Index To the Financial Statements
Forthe Year Ended
31st December 2025
Page
Charity Information
Trustee5' Report
Independent Examiner's Report
Receipts and Payments
Notes to the Financia1 Statements

LLANASA VILLAGE HALL CIO
For the Year Ended
31st December 2025
CHARITY INFORMATION
TRUSTEES
David Brown,. Susan Kirkby- Helen Haley.. Robert Kirkby- Margaret 8arr (deceased Nov 2025).
Janice Williams- Diane Gill- Ann Johnson; Rob Blundell,. Michael Walker- Daphne Thompson-
Heather Brown 05.06.2025; Matthew Thompson 05.06.2025.
CHARITY NUMBER
1198102
8ANKERS
HSBC UK
CONTACT INFORMATIOM
Daphne TtrKJmpson- Secretsry

LLANASA VILLAGE HALL CIO
Trustee5' Report
The Trustees present their annual report with the accounts of the charity for the Year Ended 31st Decernber 2025.
THE OBJECTS OF THE CHARITY
The objects of LLANASA VILLAGE HAiL CIO are.
To promote for the benefrt of the inhabitants of Llanasa and the surrounding nei8hbourhood without distinction ol
sex, sexual orientation, race 01 of pOl￿"(al. religious or other opinion5 by association together, the said inhabitants
and the lotal authorilies, voluntary and other organisations In a common effort tci advance education and to proV￿e
f3cilitiÈs in the interests of 50cial welfare for recreation and leisuie time occupation with the object of improving ihe
conditions of life for the said inhabit3nts.
To establish or secure the establishment of a VillaEe Hall and to maintain and manage the same whether alone or in
co-operation with local authority or other persons or l)ody in fUrther￿n￿ of these Dbjects.
The Charity will be non-party in polttlcs ar￿ tKJn-sectaTian in religion_
In planning our activitie5 for the year. we kept in mind the Charity commiss￿on'5 guidance on psjblic benefit at our
trustee meeting5.
GOVERNANCE AND MANAGEMENT STRucfuRE
The Governing Document for LVH is.
Constrf(ution dated 23rt February 2022
Trustee5 are appointed by the members. on a rolling programme. to se￿e for at lèast tsne year but may be re-elected
Of re-3ppointèd.
In 2025, very sadly one of our lon8-Standin8Tru5tees. Mrs Margaret Barr thed 03.11.2025
In lune 2025, Mr Matthew Thompson and Mrs Heather Brown were welcomed as new Trustees. Both Mrs Brown and
Mr Thompson have brought with thèm a wealth of knowledge and skills combined with offers of SUp￿)rt for planned
events i.e, Car Boot Salgs. Pie Night and NYE.
The administrative work of the LVH is Most￿ carried out by the management committee 01 by dele8aticn to a sut
cofflrnittee who repoit to Trustee rneetin85. Meetings are normally held fouf times a year at the Villa8e Hall tO8ether
with the Annual General meeting which is held in May/June. some meetings are held via Zoom. The managemeni
committee's IS to make decisions together.
Trustees ale invited to AGM ènd CIO Meetings. *YI documeTrtstion pertaining to these meetings are sent out
beforehand. Trusteès are U￿ated throughout the year on spectfic new5 and events and are invited to partiopate and
contribute to events run by the Village Hall.
ACHIEVEMENTS AND PERFORMANCE IN THE YEAR
Throughout 2025, LLANAM VILLAGE HALL continued to provide a popular venue ft>r grDup5 and community artivitiès.
The Trustees met throughout the year wa Zoom and through face-to-face meetings to dixuss the management of the
Hall. Meetin8 minute5 were ￿Orded and an action list drawn up.
In 2D25. the Hall wa5 the venue for 3 very successful Car Boot Sales. a weekly Cafe and numerous entertainment
events, enjoyed by the village community- The hall continue5 tD be a venue for regular groups such as Women's
Institute, Yoga. Bible Reading and Fitness Trainhng Sessions as well as private renters celebratin8 birthdays. funera￿.
weddings. christenings.

In 2025, the Manégement Team put together a series of fundraising events. These included 2 Quiz Nights, 1 8YO
Night. I Pie Night, è Carol Singing Evening and New Year's Eve Ni8ht. The tatal amount raised from these ￿entS was
£1612.CX). This was addrtiDn to 11530.32 from the 3 Car Boot sales. which the trustees, or8ani5e with the rwo other
fundraising groups in the wllage i.e. The Church and the Llana5a Conservation Society-
PLANS FOR FimJRE PEfllODS
Project Green Future
In November 2021, the Trustee5 commi&%it)ned a Major Butlding Survey Report by David Rockall. Building Surveyors.
The comprehensive report listed areas of the Hall that needed attentiort.
The Trustees also engaged kntegieen. Ilmparb81 Energy Efficiency Experts), to carry out an Energy EfFic¢enry
A55essment of the Hall in 2023.
The list of i55uès found by both companie5 wès extensive. Throughout 2023. 2024. and now 2025 the Tru5tee5 have
addressed and completed many of thè areas listed on the let￿rts.
However, due to fundin8 restrairsts, there were several areas that had not been addressed...
The otrtdated. inefficient (il-fired boiler. subjectto breakdowns.
Th2 single glazed windows. although bèautiful. lei the cold in and let the heat out.
The condensation that builds up in the Main Hall due to p)or ventilation.
The lack of insulation Inside the building and numerous voKls In the roof
The Trurtees are aCLrtely awarè of the impacts of dÉmate d)ange. particularly those associated with the burn¥n8 of
fossil fuels. As such, we are cornmittEd to reduon8 the carbon f(￿tprInt of the hall while Pfeservin8 Its histor
heritage and establishing its green credentials.
In addres5in8 these issues, the Trustees remain mindful that the building is Grade11 listed, necessitatin8 Stfict
adherence to all planning and conservaiion 8uidelines.
Nevertheless, the Trustees embrace the chaI￿nge of inte8ratin8 m¢xlern technDIo8y to address these concern5 while
fvlly protectin8 the hall's fabric and character.
In 2025, we successfully secured a grant from the Gwyni Y Mor Offshore Windfarm Community Fund, for 3 tot31 of
£19496.17. £12566.17 was used to tackle the first Iteffl an Our proBramme of works-. rep13cing the outdated. faulty
boiler. During the works, it became apparent that the manifold a150 needed replacin& a fault not identified in the
initial project scope. Fortunately, we secured addr(ional funding frorn the National Lottery Fund to cover the cost of
the manifold replacement. ena￿ing the commis>ionin@ of the new trK)iler. rhe boiler is controlled via Hive, an
application that utilise5 sfflart connected technology. This allows our Bookin85 Officer to remotely manage the boiler's
functionin& ensuring our renters a￿ wam) and Comfortab￿ whilst they spend time at the hall and the system is
running efficiently.
The second iteTn on our programme of works. was the Tnslallation of secondary glazing to the main hall and small
conference room windows. The funding of £6930, wa5 the remainder of the grant from Gwynt Y Mor. Due tu delays
by Flintshire County Planning Office. thi5 part of the project was delayed but will be addressed early in 2026.
In 2025, in collaboration with the Llanasa Con5erv3tion Society. the tharity secured a new and secure storage facility
in the rear yard. Thi5 f4cility will store Village Hall equipment. such as the marquee and outdoor tables and chairs.
This facility was part grant funded.
New Volunteers and Trustees
The Trustees firmly beliève in the imwrtance of enga8in8 new indi￿dUalS to support the Village Hall. Wè artive1y
encourage residents to get Involved. bringing Iresh ideas and strengths to our communiry. The Tru5tee5 agree that
such supporters don't need to cofrrrnit to being a Trustee b4Jt can volunteer as and when ihey are free. especially
when there ts an event.

We are delighted to welcome Mr. Matthew Thompson and Mrs. Heather Brown as new Trustee5. Mr. Thomp50rF has
Iready demonstrated hi5 expertise by presentin8 a k)und Bath session attended by other Trustees. Additionalw, he
excelled as our NYE DJ, saving the charity the cost of hiring a pr(rfe5sional. Mrs. Brown has played a Crucial role in
organising and partiiipating in several of our fundraising events. including the highly successful NYE.
Ideas for 2026
The Trustees believe that to remain competitive with othervenues in the area. the village hall must be as comfortable
and welcoming ès possible. It 15 recogni5ed by the Trustees, that we need to attratt more renters, whether that be
regulai renter5 Dr ￿n￿off private renters and to ensure we facilitate events that will bring in an income.
Throughout 2025. the charity spent rnuch time procuring the first two stages of the Projett Green Initiative. In late
2025 the new state of the art heating boiler was inxalled but delays in securing planning from our local county
plannin8 ofFicè, slowed down the proce55 and the secondary glazing installation could not be planned until February
2026. Once completed sati5fa(torily. the charity will then be able to pursue the ideas that were identffied in 2025.
Affordable Wedding Venue- Idea to market the Village Hall as a DIY blank canvass venue.
Indoor 8owls- Idea suggested by reydent of Llanasa
Brunch Club
Curry Night- or8anised for March 2026
Carol Singing
New Year's Eve Party
FINANCIAL REVIEW
LVH'S policy is to hold sufficient reSoUr￿S to continue the charitable attl¥s￿e$ of ihe LVH should income and
fundraising activities lall short.
As stated in the Charity Cornmission Repory Financial statement 2024. there was £2266.69 held in restricted funds in
the charitls accounts, to be used in 2025 to pay for the campletion of the Bell Tower. Work on the Bell Tower, was
eventually completed in February 2025. costing £50). This enabled £1766.69 remaining from restricted funds. to be
released back Into the Charities. accounts. Although e55entialSy complete. there is a fvrther small cost sn ensuring a
lightning conductor 15 connerted and made good
The Charity continued to seek out funding opporttjnrties to support the future viabiltty of the Hall. In January 2025,
£2893.74 was spent in replacing our worn heavy weight tsbles. with 14 new lightweight tables and 2 trolleys which
proved a very welcome improvement. enabling our renters to move the table5 around the hall. safely and easily. We
are very grateful to Cadwi Clvryd for their support in fvn(ling this projert.
In April 2025. the charity purchased new catering equipment which induded tea pot5, htst water boiler 3nd 5tainles5-
steel trolley. Positive feedback was given by our regu5ar ￿nters. who very much appreciated the improvements.
These purchases were made possible by the support and gener05rty of the Communities Facilit￿5 Fund_
As previously mentioned. the charity was granied £19.496.17 frorn Gwynt Y Mor. Of thi5. £12.566.17 wa5 allocated io
the n￿W heating boiler. However, due tts delays In obtaining planning approval. the remaining £6,930.(Kl has yet to bè
spent. This amount wtll become restricted funds in 2026 and is earmarked solely loi the secondary glaztn8 project
scheduled for February 2026.
In 51JrllrTlary, the Trustees woutd like to express thefr gratStude to the following grant funder5 for their ongoin8
support in funding rnuch needed improvements to our hall.
Cadwyn Clwyd,. Cornmunities Facilitie5 Fund.. Gwynt Y Mor- National Lottery.
A wint of note 15 that the charity has noi been invoiced by SSE for the SUp￿Y of electricity since November
2024. Numerous requests to SSE asking for up to date invoices. have proved futile in October 2025. the charity
en8aBed the SeThi￿S of the Energy Ombudsman. A remedy was suggested by EO and SSE agreed to invoice the
charity 3S SDor¢ as their system was up and runnin8. As a 8esture of glKxlwill, a credit note 01 £2(KJ was offered. To
date the charity has not received any further invoices and so an amouni of £12CKI will be rin8Fenced within the
chariws accounts, beinE the estimated c05t of electricity supply during 2025. (Rationale £ICQ per month. NB.. under
current reguS3tory rule5. On￿ 12 months. supply can be back brlledl.

It is the Charity'5 Intention to continue to rIngfen￿ 18 fflonths of fixed expenditure as an unrestricted contingency for
any shortfall of funds that could impact the running of the charity. The amount last year was £8CQO. and thi5 amount
will remain the Same
The Trustees are aware that there ts an ever-lncreasing need for us to ensure that those to whorn we direct our
resources are the rnost suitable recipient and that we contynue our prudent management ol outgoings.
Going forward, the TfUStees continue to be aware of challenges that could Impact the running of the Hall as a direct
result of a. global price Increase5 to fuel a
d L'tilities. b. Unforeseen expenditure such as equipment
repairlreplacement.
+441
Approved by the Trustees ............
S￿ned on beha￿ of the Trustees....
SÉCKErARy

Indepetht Exami￿$ Tewl to the
Members of
LLANASA VILLAGE HALL CIO
I reporr on the accounts forthe Charity for theyear ended 31st December 2025. wh￿h are Set out on pages 6 to 7.
The charity's trustees are responsible for Ihe preparation of the accounts. The charity's irustees considef thai an audit
is not required for this year under seciion 144 of the Charities Act 2011 (the Charities Actl and that an independent
exarnination is needed.
It Is my responsibility tD-.
ex8minÈ the accounts under section 145 of the Charities Act.
to follow thÈ procedures laid down in the general Directions given by the Charity Commission lunder section
14515llbl of the ChaTltie5 Art. and
to state whether mattèrs have come to my attention.
My examination carried out in accordance with gerTeral Direttion5 gi¥en by the Charlty Commission. An
Èxambnation include5 a revtew of the accounting ￿Ortts kept by the charity and a tomparison of the accounts
presented with those records. It also indude5 considèration of any unusual items or disclosures in the accounts and
sèeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all
the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts
present a 'true and fairf view. 2nd the ￿pOrt is limited to those matters Set out in the 5taternent below.
In connection with my èxamination. no matter has come to my attenti￿.
l. which gives me reasonable rau5e to believe that in. any material respÈrt. the requ1￿Ments..
to keep accounting records in accordanEe section 130 of the Charities Act," and
to prepare accounts wh￿h accord with the accounting and wmpty with the accounting requirements
of the Charities Act
have not been met." ol
2. to which. my Dpinion, attents.on should be drawn to enable a proper understanding of the accounts to be
reachÈd.
Signed..
L fv/a/iL 202L

LLANASA VILLAGE HALL CIO
Receipts and Payments Account
Fof the Year Ended 31st December 2025
Statement of Financial Activities
Recei
oi
oi
025 to
024 to
2024
023 to
2023
12
12
H311 Hire
Grants
Events
Fund Raising
Donations/Equip Hire
Bank refund
Refund of overcharges
Misc
4475.1X)
26032.40
1612.C(J
1530.32
933.38
4070.
5CM).CK)
2156.72
1175.39
105.
4262.(
25(X).00
2814.
1324.71
iO.(Ki
667.60
85 (KI
1238.67
63.05
00 (K)
Total Recei
35335.70
9308.83
10910.71
Pa
General Overheads
Maintenance
Cleaning - Professional
Cost ol Events
Grant Expenditure
ReirnbyrsÈ-Warm Hub
ConsLJmables
Equipment
Bank Charges
Qther
4174.23
2701.11
555 (K)
436 91
19460.04
6208.03
1598.98
393.(M)
686.89
3106.31
4810.24
337.61
704.
2413.85
3500.
65.
268.70
94.21
210.11
35.9
2267.23
60.(K)
504.07
105186
Total Pa
ents
29724.53
13315.98
13050.67
8alance for Year
5611.17
-4W7.15
-2139.96
Cash Funds Last Year
End
16337.82
20344.97
22484.93
Cash Funds This
Year End
21948.99
16337.82
20344.97

LLANASA VILLAGE HALL CIO
Notes fomln8 part of the Flnancial Statements
for the Year Ended 315t December 2025
I ACCOUNMNG POUCIES
Basis of A¢countin8
The Flnancial Statements have been prepared in accordance with the guidelines of the Charity Commission on a
re￿iptS and payrT￿ts ba515.
2 FUNDS
Fund Accounting
Reserves- Restricted Funds
Restricted funds can onty be used for re5tsitted purposes with4n the objects of the Charity. Restrictions arise when
specif￿d by the donor or when funds are raised for restrTrcted purposes.
Restricted Funds held.
The charity is holdin8 £6930.￿ being 8rant funds received from Gw¥nt Y Mor to pay for the insta51atlon of secondary
glazing to be complete by early February 2026.
Total Restricted Funds £6930.00
Unrestricted Funds
The Trustee5 are oware that we have not been invoiced for our electricity supply for 12 months. Thefefore. £1200
li.e. £100 per mor7th1, 15 ringfencÈd tn the charivs accounts. being the estimated cost of electricity svppfy for 2025.
This amount 15 estimated.
The Trustees have resolved that the financial reserves of the Charity should be feviewed on a regular basis and that
adequate prowsion is made for unforeseen empense.
Within Llnrestricted funds. 18 months of fixed expenditure estimated at £81K(l is rrngfenced as contingency for any
shortfall of funds that could impact the running of the charity-
Cash Funds Oft 31° December 2025
£21948.99
Le55 Restricted Funds
£6930.IX)
As of 31° December 2025. a iotal of £15018.99 Unrestricted Funds available to use in accordance with the charitable
objectives at the dis£￿tIOn of the Trustees of which there 15 £92[￿.1xI rin8fenced. bein8 18 months fixed expenditure
and the estimated cost of elettritity for 2025.
The Trustees bÈin8 mirtdFul that reserves should not ￿ held wtihout valid reason.