LLANASA VILLAGE HALL CIO Financial Statements For the Year Ended 31st December 2024 Charity Number 1198102
LLANASA VILLAGE HALL CIO IndexTo the Financial Statements For the Year Ended 31st December 2024 Page Charity Information Trustees, Report Independent Examiner's Report Receipts and Payments Notes to the Financial Statements
LLAII4SA VILLAGE HALL CIQ For the Year Ended 3tst December 2024 TrUSTEES David Brown- Susan Kirkby- Helen Haley,- Robert Kirkby,. Margaret Barr.- Janice Williams,. Diane Gill,. Ann Johnson- Rob Bluridell- Michael Walker (from 4". June 20241; Daphne Thompson. (from 4 June 20241 CK4RITY NUM8ER 1198102 BANKERS SBC UK
LLANASA VILLAGE HALL CIO The Tmstees present their annual report wrth the attounts of thetharity for the Year Ended 31st December 2024. THE 08JEcfs OF THE CHARtTY The objectsof LIANASA VILLAGE FLALL CIO afe. To prornote for the benefit of the inlobitanis of Llanasa and the suriourmjing neighbourhood without distinCtn of sex. 5exuèl orientation, race or of polTrtical. rdi8t'OVs or other opinitsns by association tDgetherihe said inhabitants and the local authorities, voluntary and other organi5ations in a common effort to advarKè edLKatDn and to prowde facilities in the interests of Social wdfare for recreation and leisure time occupation with the objett of improving ihe condibons of life ft)r the said inhabitants. To establish or secure the estsblishment of a W111age Hall and to rnaintain and manage the same whether alone or in Co-operation with local authontyor other persons or body in furrherarKe of these objects. The Charitywill be r)n-Tty In politics and rKJn-sectarban in reliwon. In planning our actiwties for the year. we kept in mind the Charity CoMmilon'S guidance on public benèfit at oui trustee meet1ngs. GOVERNANCE AND Ki4MAGEMEKf sTRlrURE The Goveming tk)cumeni lor Lvkl i Constitution dated 2 Fe 2022 Trustee5 are appointed by the rnernbers. on a rollinB pro8rarnme. to serve for at least one ye3r but may be re-elected or re-appointed. In 2024, very Sadly, one of our Trustees. Mf John Haley d. and Mr5 Haley stepped down a5 Secretsry, but remained a Trustee. In June 2024, Mr5 Daphne Thompson was apkulnted as the new Secretary and rnember of the ManaBemeTrt Tèam, and Mr Michael Walkw wa5 wdcomd as a rw Trustee. Mrs Thompson and Mr Walker have brought with them a wealth of knowledge and skills. The administrative work of the IVH is mostly carr1 out by the managemenr comrninee or by delegats'on to a sub- committee who feport to iegular Trustee meetings. Meetiry are wK)rmally held four time5 a year at the Village Hall together with the Annual General meeting whKh is held In May/June. knme I¥4n8S arÈ held via Zoom. The manaRernent committee's alm is to make decisions together. Dates and times ol these meetin8s are made aware lo the Trustees. ACHIEVEMENTS AND PERFORMANCE IN THE YEAR Throughout 2024. LLANASA VILLAGE HALLcontinued to prowde a popular Yenue for groups and aC"VtIeS. TheTrustees met ihrou8hout the year via Zoom and through lac&ttrfacÈ meetng5 to discuss th? management of the H311. Meeting minute5 were recorded and an action list dTrnn lip. In 2024, the Hall has been the venue for 3 Very successful Car eA)Ot Sale5. a weekly Café ènd numerous entertainment e¥ent5 enjoyed by the village communtty. The hall continues to be a venue for re8ular groups such a5 Women's Institute. Yoga, Pilaies. Pop Up Pub, Bible Reading and Training Sessions as well as private Tenters celebrating birthday5, funerals, weddin8& christening5. The hall has been used twice 2024 as a Rwstered Voring Station.
Early in 2024, the Trustees instigated a survey called hat would you like to see happening at your hally Flyers and a questionnaire were hand delivered to the wllagers of Llanasa and Surrounding areas. The response wa5 very positive and from the questionnaire feedback thE Managernent Team put together a series of fundraising event5. These included 3 Quiz Nights. 4 BYO Nights, I Pte Night, a Carol Singing Evening ap.d New Yearfs Eve Night. The total amount raised from these additional events wa5 £1470.72. Thi5 was Èn addition to £1175 from the 3 Car 8oot Sales. which the trustees, or8anise wtth the two other fundfaising groups in the villa8e i.e. The Church and the Llanasa Conservation Society. In June, the Hall Trustees, together with Llanasa Conservation &Kiety hosted the Biennial Bee Festival. This was a resounding success! It not only brought the local comrnunity together, bsjt it also provided a showcase to display local schools, projects showing the importance of supporting bee5 and other pollinator5. In September the Trusrees engaged a contractor to paint the Main Hall. Vtsitors tD the Cafe and our regular renters a15 agre the improvements We excellent an(i they We very impressed wtth the work carried out. PLANS FOR FUTURE PERIOOS Project Greèn Future In November 2021, the Trustees commissioned a Major Building &Jrvey Report by David Rockall, 8uildin8 Surveyors. The comprehen51ve report listed areas of the Hall that needed attention. The Trustee5 also engaged Litegreen. Ilmpartial Energy Efficiency Experts). to carry out an Energy EfPicienty Assessment of the Hall in 2023. The list of issues found by both companies wa5 extensive. Throughout 2023. 2024, the Trustees have addressed and completed many of the area5 listed on the repDrts. However, duè to fundin8 restraints, there are several arÈas that have not yet been addressed... The outdated, inefficient oil-fired boilef. subject to breakdown5. The condensation that builds up in the Main Hall due to poorventilation. Thè lack of insulation inside the buTrldin8 and numeroys voids in the roof The single glazed window5. although beauts'ful, let the cold in and let the heat out. The Trustees are very aware of climate chan8e which may be impatted by the burning of fo55il lue15 and 50 we are very keen to lower thÈ carbon footprint of the hall and show that such an historic building can rnaintain its rith heritagè but still have green credentials. In addressing the i55ues above. the Trustees are very mindful that the buildin8 is Grade11 lilled and we must adhere to all pSannin8 3nd conservation thice. However, the Tru5tEes also welcome the chaInge to hamess modern day technolo to addTe55 the Issues whilst cornpletety protecting the hall. It is hoped that early in 2025 we will be sutces5fv1 in securing grant funding 50 that all the above can be addressed not only to cornplete the intended programme of works but to ensuie that the building Is futureproofed for many generatiLin5 to come. New Volunteers and Trustees The Trustees feel It Is vrtal to engage new peop to sut¥K>rt the Village Hall and artively Encourage the involvement of reydents to bring new ideas and strengrhs. The Trustee5 agree that such supporter5 dL)n't need to commii to being a Trustee but can volunteer a5 and when they are free. especially when there is an event. We havè been very fortunate to have Mrs Thomp50n a5 our new Secr@iary and Mr Walker as a Trustee. Mfs Thompson has already been a kèy player to some excitln8 fundraising ideas. with more tc> come in 2025. Mr Walker being the Chairman of Llanasa Conservation &xiety. another very active fundraising group in the village. During 2024 additional links with Llanasa Con5etV3ti0n knieiy ILCSI were further established. As a result. the Charity collaborated with LCS to prowde a secure storage facility in the rear yard of the Village Hall. This being grant fLFnded.
The planning applKation for this is awailing consent wrth Flintshire County Council and will house equipment to be used by LCS member5 for the upkeep of the common area5 in the v514e. There will also be storage for Village Hal equipment such as the marquee. outdoor table aFH5 chairs. Ideas for 2025 It is recognised by the Trustee5. that we need to attract nKJre renteys. whether th3t be re8ular rentersor or1eff private renters and to ensufe wefacilit3te events that will bring in income. In addition to the 2024 events which we 11 try to arrange again in 2025. the following ideas were idents"fied. Affordable Weddin8Venue- Idea to marketthe Villa8e Hall as a DIY blawbk canvass venue. Indoor Bowls- Idea suggested by resident of Llanasa Luncheon Club Curry Night FINANCIAL REVIEW LVH'S policy 15 to ld sufftient resoufces to continue the charitsNe actiwties of the LVH should income and fundraising activities fall 5htsrt. During 2023. 8rant funding was fully spent on the 8ell Tower and Chirnneys Project but there remains £1373 in the budget, being part of the Chanws own funds that were set aside to match hjnd 9)rne of the proje$ expense. Thls arnount continues to be restricted fund5 togettr with £893.69 "n8 the remainder of an additional £3 which was set aside in 2024 t¢> pay thenew builder to Cometethe proj. Total £2266.69 It is the Charl$ intention to Continue to rireTrte 18 monthsof red expenditure as an unre5trltted contin8ency for ny shortfall of funds that could impxt the Tunning ol the charity. The arnount last year was and thi5 amount will remain the same The Charity continues lo seek ovt funding optM)rtunities that may support the future viability of the Hall. n December 2024, thè Hall was successful in app"rt8 for fijnding to replace the existing heavyw•ght tables. The arnount of £2893.74 15 to be spent in January 2025. The Trustees are aware that there is arb evEW-increasing need for us to ertsure that those lo whom we direct our resource5 are ihe most suitable fecipient and that weconiinueour prudent management of outgoirbgs. Going foard, the Trustee5 contrnue to be aware of challen8es that could imp1 the runnin8 of the Hèll a5 a direct resyltof a. gk)bal price increases to fuet artrd utilities. b. Uoforeseen expeftdrtu such a5 equipment repairlieplacement. Approved by Ihe Trust98S ...... Sgned Lyt ts8h8 of th• Tnjslees...
Members of I report on the accounts lor the Charityfor the year ended 31st Dernber 2024. whth afe sa out on pages 6 to 7. The charrws trustees are responsite for the preparatK)n of the accounts. The ch3riWs trustees ton51der that an aud(t is [t ieqltrired lor thss year under slI0n 144 of the CharitiesArt 2011 (the CharitTresActl and that an independent examinati(Mi is needed. It is my responsibility to.. examine the accounts under section 145 of thecharities Att. to follow the procedure5 laid down in the general Dlrections w.ven bythe Charity Commission (under section 145I5llbl of the Charities Act. and to state whether matters ha¥e tome to my attentron. examination was caryied out in accordance vnth general th.Ct)S given by the Charity Commission. examination includes a review of the accounting records kept by the charity and a cornpari50n of the accounts presented with those records. It also irtludes consHleratts)n of any unusual items ot disclosurès in the accounts and seeking explanations frorn the trustees c¢JncerninB any sh rnatters. The proodurès Uvbdertaken do not provide èll the widence that woulij be fequired in an avdit. and con5equentty opinion 1$ 8Nen as to whether the accounts present a'true and lairf view. and the rewjrt is limited to th)se marrers set out in the statement below. In connection with my examination. rv) matter ha5 come to my atttiOn. which gives me reasonable cause to bdieve that in. any material respect. the requirements: to keep accounting records in accordance sertkYJ 130 of the Charities Aci.. arbd to prepare accounts whrh Kcord with the accounting recofds and compsy the accounting requirements of the Charities Art have not been met: or 2. to whsch. in my opinion. attention Should be drawn to enable a proper understanding of ihe accounts to be reached. Signed.. ET//( c/rtS /0rt 2025
LLANASA VILLAGE HALL CIO Receipts and Payments Account Fof ihe Year Ended 315t t)ecember 2024 Statement of Financial tIvItieS 023 to 2023 022 to 022 12 2024 Hall Hire Grants Event5 Fund Raising Equ1pment Hi Bank refund Interest on DepotA Refund ofovwcharges Misc 4070.CIJ 4262 (KJ 2SM).(K) 2814.(WJ 1324.71 io.(x) 4610.IX) 17365.(K) o. 2181.97 2156.72 1175.39 10S.CM) 6.74 1238.67 63.05 Total Recei 9.83 I(V310.71 24168.79 Pa ents General Overheads Maintenance Cleaning- Professional Cost of Events Bell Tower Projert Re1mburs-Warm Hub Legal Fees Consumables Equipment Bank Charge5 Other 62(W.03 1598.98 393.(X) 4810.24 337_61 4616.77 15957.76 944.tA) 2413.85 31ffi.31 65. 387.20 268.70 210.11 112.12 2292.79 1051.86 S)4.07 1774.46 Total Pa ents 13315.98 13050.67 25772.70 Balance for Year 4(M)7. 15 -2139.96 -13.91 Cash Fund5 Last Year End 20344.97 22484.93 24088.84 Cash Funds This Year End 16337.82 20344.97 22484.93
LLANASA VILLAGE HALL CIO Notes fc4Thin8 part of the Financial Statements for the Year Ended 31st tkcember 2024 l ACCOUPItING POLICIES Bays of Accounting The Financial Statements have In wepared in accordance wrth the 8uKleliTres of the Charlty CommissK)n on a receipts and yMents basi 2 FUNDS Accounting ReSve5. Restricted Funds Restricted funds can on1 be used for restrirted purrM)ses within the objttts of the Charity. RestrictKJns arise when specifiÈd by the donor or when fvnds are raised for restricted purposes. Rerthd funds hekl. To complete the Bell Tower and Chimneys project. the chaTbfy is dIn8 £1373. as restricted funds, being the remaiThler of the oriw.nal budgel plus an additional £893.69 bn8 the remainder of the £30c ro cover the new builder5 estimate for completion of project. Total RestrKted £2266.69 UnrestrKted Funds The Trustees have res¢)l¥ed that the financial reserves of the Charity should be vIeWed on a regular basi5 and that adequate provision is made for unforeseen eXpete. Within Unrestricted funds. 18 month5 of fixed expenditure estimated at E8(m is rinBFerted as contingency for anv 5hortFall of fund5 that could irnpact the ruwbningof ihe charity. Cash Funds on 31" December 2024 £16337.82 Less Restricted Funds- Bell Tower l*oi&t £2266.69 s of 31 0ecembÈr 2024. a totsl of £14071.13 unrest[ted Funds available to use in cordanCe with the charitable objectives at the d15cietion of the TrSteS of which there is £81XI) ringFenced. bn8 18 month5 fixed expermliture. The Trustees being mindful that reserves should rvjt be hekl withoul valid reason.
LLMiYM)M VILLMVE nALL Iv COUNTS AS AT31st DECEMB R 2024 INCOME EXPENDrruRE 12 2023 275.00 810.00 795.00 440.00 370. 175.(Kl 280.(X) 31 12 325.CM) 12 1283 77 216.50 1717.38 1047.75 31 12 2024 1,345.90 279.50 860.49 1,844.90 1,102.21 Llanasa Wl Dance Club Fitne55 Club Yo8alPllates Club Luncheon ClublFood CO-OP Mother5 Vnbon LCS& PUP Pllate5 Ste above Yoga Private Hall Rental FCC Elections Car 8otrt Sales Inc hlre of hall One Off Eventsl Flintshlre CC Grant BÈrnard Sunley Equlpment Hire Idonat6on51 Mlsc Isee file for detallsl Insurance Premiurn Water Oil Electric Fire Safety contrartual services anfl call outs Other Annual Contracts Broadband and Telephone MalnVRepairlRenewal Isee lèdger for detsilsl Cost of Events Legal Fees Grant Expenditure- Bell Tower Consurnables k4tchen, tollet5 Relmbursement of Warm Hub f xp One off purchases (See file for detallsl Equiprnent in¢ludinA Caierln8 Clèanln8 Other Llank Charges on Current & Bullding Accounts 805.(KI 955.) 255.¢X) 0.00 200.(K) 156.23 388.61 337.61 2413.85 387.20 3500 268.70 65.¢X) 775.03 1,598.98 686.89 1117.00 1060.00 470, 1175.39 2156.72 1324.71 2814.00 3,106.31 210.11 2SOO.IX) io.c 105.DJ 563.05 1238.67 o. 704. 504 07 393.(Kl 1.05J.86 Refund$of oYwchJr8•s, El4ci PIu5Det o.oj 10910.71 9308.83 13050.67 13315.98 Exces Expenditu over Income2023 alance bro ht forwar(I from lit De mbef 2 2023 nc ember 2024 16,337.82 Current Account 20,344.97 Current Alc Total Villa8e Hall Funds as at 1st January 2024 20344.97 16,337.82 16,337.82 Total Village Hall Funds to be blf to 1st january 2025 16 337.82 I have Independently examined the atcounts of Llana5a Villa8e Hall 518ned G Jones Date /0 9d.2oZ5