LLANASA VILLAGE HALL CIO
Financial Statements
For the Year Ended
31st December 2024
Charity Number 1198102

LLANASA VILLAGE HALL CIO
IndexTo the Financial Statements
For the Year Ended
31st December 2024
Page
Charity Information
Trustees, Report
Independent Examiner's Report
Receipts and Payments
Notes to the Financial Statements

LLAII4SA VILLAGE HALL CIQ
For the Year Ended
3tst December 2024
TrUSTEES
David Brown- Susan Kirkby- Helen Haley,- Robert Kirkby,. Margaret Barr.- Janice Williams,. Diane
Gill,. Ann Johnson- Rob Bluridell- Michael Walker (from 4". June 20241; Daphne Thompson. (from
4 June 20241
CK4RITY NUM8ER
1198102
BANKERS
SBC UK

LLANASA VILLAGE HALL CIO
The Tmstees present their annual report wrth the attounts of thetharity for the Year Ended 31st December 2024.
THE 08JEcfs OF THE CHARtTY
The objectsof LIANASA VILLAGE FLALL CIO afe.
To prornote for the benefit of the inlobitanis of Llanasa and the suriourmjing neighbourhood without distinCt￿n of
sex. 5exuèl orientation, race or of polTrtical. rdi8t'OVs or other opinitsns by association tDgetheri*he said inhabitants and
the local authorities, voluntary and other organi5ations in a common effort to advarKè edLKatDn and to prowde
facilities in the interests of Social wdfare for recreation and leisure time occupation with the objett of improving ihe
condibons of life ft)r the said inhabitants.
To establish or secure the estsblishment of a W111age Hall and to rnaintain and manage the same whether alone or in
Co-operation with local authontyor other persons or body in furrherarKe of these objects.
The Charitywill be r￿)n-￿Tty In politics and rKJn-sectarban in reliwon.
In planning our actiwties for the year. we kept in mind the Charity CoMmi￿lon'S guidance on public benèfit at oui
trustee meet1ngs.
GOVERNANCE AND Ki4MAGEMEKf sTRl￿rURE
The Goveming tk)cumeni lor Lvkl i
Constitution dated 2* Fe￿ 2022
Trustee5 are appointed by the rnernbers. on a rollinB pro8rarnme. to serve for at least one ye3r but may be re-elected
or re-appointed.
In 2024, very Sadly, one of our Trustees. Mf John Haley d￿. and Mr5 Haley stepped down a5 Secretsry, but remained
a Trustee.
In June 2024, Mr5 Daphne Thompson was apkulnted as the new Secretary and rnember of the ManaBemeTrt Tèam,
and Mr Michael Walkw wa5 wdcomd as a rw Trustee. Mrs Thompson and Mr Walker have brought with
them a wealth of knowledge and skills.
The administrative work of the IVH is mostly carr￿1 out by the managemenr comrninee or by delegats'on to a sub-
committee who feport to iegular Trustee meetings. Meetiry are wK)rmally held four time5 a year at the Village Hall
together with the Annual General meeting whKh is held In May/June. knme I¥￿4n8S arÈ held via Zoom. The
manaRernent committee's alm is to make decisions together. Dates and times ol these meetin8s are made aware lo
the Trustees.
ACHIEVEMENTS AND PERFORMANCE IN THE YEAR
Throughout 2024. LLANASA VILLAGE HALLcontinued to prowde a popular Yenue for groups and aC￿"V￿tIeS.
TheTrustees met ihrou8hout the year via Zoom and through lac&ttrfacÈ meetng5 to discuss th? management of the
H311. Meeting minute5 were recorded and an action list dTrnn lip.
In 2024, the Hall has been the venue for 3 Very successful Car eA)Ot Sale5. a weekly Café ènd numerous entertainment
e¥ent5 enjoyed by the village communtty. The hall continues to be a venue for re8ular groups such a5 Women's
Institute. Yoga, Pilaies. Pop Up Pub, Bible Reading and Training Sessions as well as private Tenters celebrating
birthday5, funerals, weddin8& christening5.
The hall has been used twice 2024 as a Rwstered Voring Station.

Early in 2024, the Trustees instigated a survey called ￿hat would you like to see happening at your hally Flyers and
a questionnaire were hand delivered to the wllagers of Llanasa and Surrounding areas. The response wa5 very
positive and from the questionnaire feedback thE Managernent Team put together a series of fundraising event5.
These included 3 Quiz Nights. 4 BYO Nights, I Pte Night, a Carol Singing Evening ap.d New Yearfs Eve Night. The total
amount raised from these additional events wa5 £1470.72. Thi5 was Èn addition to £1175 from the 3 Car 8oot Sales.
which the trustees, or8anise wtth the two other fundfaising groups in the villa8e i.e. The Church and the Llanasa
Conservation Society.
In June, the Hall Trustees, together with Llanasa Conservation &Kiety hosted the Biennial Bee Festival. This was a
resounding success! It not only brought the local comrnunity together, bsjt it also provided a showcase to display
local schools, projects showing the importance of supporting bee5 and other pollinator5.
In September the Trusrees engaged a contractor to paint the Main Hall. Vtsitors tD the Cafe and our regular renters
a15 agre￿ the improvements We￿ excellent an(i they We￿ very impressed wtth the work carried out.
PLANS FOR FUTURE PERIOOS
Project Greèn Future
In November 2021, the Trustees commissioned a Major Building &Jrvey Report by David Rockall, 8uildin8 Surveyors.
The comprehen51ve report listed areas of the Hall that needed attention.
The Trustee5 also engaged Litegreen. Ilmpartial Energy Efficiency Experts). to carry out an Energy EfPicienty
Assessment of the Hall in 2023.
The list of issues found by both companies wa5 extensive. Throughout 2023. 2024, the Trustees have addressed and
completed many of the area5 listed on the repDrts.
However, duè to fundin8 restraints, there are several arÈas that have not yet been addressed...
The outdated, inefficient oil-fired boilef. subject to breakdown5.
The condensation that builds up in the Main Hall due to poorventilation.
Thè lack of insulation inside the buTrldin8 and numeroys voids in the roof
The single glazed window5. although beauts'ful, let the cold in and let the heat out.
The Trustees are very aware of climate chan8e which may be impatted by the burning of fo55il lue15 and 50 we are
very keen to lower thÈ carbon footprint of the hall and show that such an historic building can rnaintain its rith
heritagè but still have green credentials.
In addressing the i55ues above. the Trustees are very mindful that the buildin8 is Grade11 lilled and we must adhere to
all pSannin8 3nd conservation thice.
However, the Tru5tEes also welcome the chaI￿nge to hamess modern day technolo￿ to addTe55 the Issues whilst
cornpletety protecting the hall.
It is hoped that early in 2025 we will be sutces5fv1 in securing grant funding 50 that all the above can be addressed not
only to cornplete the intended programme of works but to ensuie that the building Is futureproofed for many
generatiLin5 to come.
New Volunteers and Trustees
The Trustees feel It Is vrtal to engage new peop￿ to sut¥K>rt the Village Hall and artively Encourage the involvement
of reydents to bring new ideas and strengrhs. The Trustee5 agree that such supporter5 dL)n't need to commii to
being a Trustee but can volunteer a5 and when they are free. especially when there is an event.
We havè been very fortunate to have Mrs Thomp50n a5 our new Secr@iary and Mr Walker as a Trustee. Mfs
Thompson has already been a kèy player to some excitln8 fundraising ideas. with more tc> come in 2025.
Mr Walker being the Chairman of Llanasa Conservation &xiety. another very active fundraising group in the village.
During 2024 additional links with Llanasa Con5etV3ti0n knieiy ILCSI were further established. As a result. the Charity
collaborated with LCS to prowde a secure storage facility in the rear yard of the Village Hall. This being grant fLFnded.

The planning applKation for this is awailing consent wrth Flintshire County Council and will house equipment to be
used by LCS member5 for the upkeep of the common area5 in the v514e. There will also be storage for Village Hal
equipment such as the marquee. outdoor table aFH5 chairs.
Ideas for 2025
It is recognised by the Trustee5. that we need to attract nKJre renteys. whether th3t be re8ular rentersor or1e￿ff
private renters and to ensufe wefacilit3te events that will bring in income. In addition to the 2024 events which we
11 try to arrange again in 2025. the following ideas were idents"fied.
Affordable Weddin8Venue- Idea to marketthe Villa8e Hall as a DIY blawbk canvass venue.
Indoor Bowls- Idea suggested by resident of Llanasa
Luncheon Club
Curry Night
FINANCIAL REVIEW
LVH'S policy 15 to ￿ld sufftient resoufces to continue the charitsNe actiwties of the LVH should income and
fundraising activities fall 5htsrt.
During 2023. 8rant funding was fully spent on the 8ell Tower and Chirnneys Project but there remains £1373 in the
budget, being part of the Chanws own funds that were set aside to match hjnd 9)rne of the proje￿$ expense. Thls
arnount continues to be restricted fund5 togett￿r with £893.69 ￿"n8 the remainder of an additional £3￿ which
was set aside in 2024 t¢> pay thenew builder to Com￿etethe proj￿. Total £2266.69
It is the Charl￿$ intention to Continue to rir￿eTrte 18 monthsof r￿ed expenditure as an unre5trltted contin8ency for
ny shortfall of funds that could impxt the Tunning ol the charity. The arnount last year was and thi5 amount
will remain the same
The Charity continues lo seek ovt funding optM)rtunities that may support the future viability of the Hall.
n December 2024, thè Hall was successful in app￿"rt8 for fijnding to replace the existing heavyw•ght tables. The
arnount of £2893.74 15 to be spent in January 2025.
The Trustees are aware that there is arb evEW-increasing need for us to ertsure that those lo whom we direct our
resource5 are ihe most suitable fecipient and that weconiinueour prudent management of outgoirbgs.
Going fo￿ard, the Trustee5 contrnue to be aware of challen8es that could imp￿1 the runnin8 of the Hèll a5 a direct
resyltof a. gk)bal price increases to fuet artrd utilities. b. Uoforeseen expeftdrtu￿ such a5 equipment
repairlieplacement.
Approved by Ihe Trust98S ......
Sgned Lyt ts8h8￿ of th• Tnjslees...

Members of
I report on the accounts lor the Charityfor the year ended 31st D￿ernber 2024. whth afe sa out on pages 6 to 7.
The charrws trustees are responsit￿e for the preparatK)n of the accounts. The ch3riWs trustees ton51der that an aud(t
is [￿t ieqltrired lor thss year under s￿lI0n 144 of the CharitiesArt 2011 (the CharitTresActl and that an independent
examinati(Mi is needed.
It is my responsibility to..
examine the accounts under section 145 of thecharities Att.
to follow the procedure5 laid down in the general Dlrections w.ven bythe Charity Commission (under section
145I5llbl of the Charities Act. and
to state whether matters ha¥e tome to my attentron.
examination was caryied out in accordance vnth general th.￿Ct￿)￿S given by the Charity Commission.
examination includes a review of the accounting records kept by the charity and a cornpari50n of the accounts
presented with those records. It also irtludes consHleratts)n of any unusual items ot disclosurès in the accounts and
seeking explanations frorn the trustees c¢JncerninB any s￿h rnatters. The proodurès Uvbdertaken do not provide èll
the widence that woulij be fequired in an avdit. and con5equentty ￿ opinion 1$ 8Nen as to whether the accounts
present a'true and lairf view. and the rewjrt is limited to th)se marrers set out in the statement below.
In connection with my examination. rv) matter ha5 come to my att￿tiOn.
which gives me reasonable cause to bdieve that in. any material respect. the requirements:
to keep accounting records in accordance sertkYJ 130 of the Charities Aci.. arbd
to prepare accounts whrh Kcord with the accounting recofds and compsy the accounting requirements
of the Charities Art
have not been met: or
2. to whsch. in my opinion. attention Should be drawn to enable a proper understanding of ihe accounts to be
reached.
Signed..
ET//(￿ c/rtS
/0rt 2025

LLANASA VILLAGE HALL CIO
Receipts and Payments Account
Fof ihe Year Ended 315t t)ecember 2024
Statement of Financial ￿tIvItieS
023 to
2023
022 to
022
12
2024
Hall Hire
Grants
Event5
Fund Raising
Equ1pment Hi
Bank refund
Interest on Depo￿tA
Refund ofovwcharges
Misc
4070.CIJ
4262 (KJ
2SM).(K)
2814.(WJ
1324.71
io.(x)
4610.IX)
17365.(K)
o.
2181.97
2156.72
1175.39
10S.CM)
6.74
1238.67
63.05
Total Recei
9￿.83
I(V310.71
24168.79
Pa
ents
General Overheads
Maintenance
Cleaning- Professional
Cost of Events
Bell Tower Projert
Re1mburs-Warm Hub
Legal Fees
Consumables
Equipment
Bank Charge5
Other
62(W.03
1598.98
393.(X)
4810.24
337_61
4616.77
15957.76
944.tA)
2413.85
31ffi.31
65.
387.20
268.70
210.11
112.12
2292.79
1051.86
S)4.07
1774.46
Total Pa
ents
13315.98
13050.67
25772.70
Balance for Year
4(M)7. 15
-2139.96
-1￿3.91
Cash Fund5 Last Year
End
20344.97
22484.93
24088.84
Cash Funds This
Year End
16337.82
20344.97
22484.93

LLANASA VILLAGE HALL CIO
Notes fc4Thin8 part of the Financial Statements
for the Year Ended 31st tkcember 2024
l ACCOUPItING POLICIES
Bays of Accounting
The Financial Statements have I￿n wepared in accordance wrth the 8uKleliTres of the Charlty CommissK)n on a
receipts and ￿yMents basi
2 FUNDS
Accounting
ReS￿ve5. Restricted Funds
Restricted funds can on￿1 be used for restrirted purrM)ses within the objttts of the Charity. RestrictKJns arise when
specifiÈd by the donor or when fvnds are raised for restricted purposes.
Re￿rthd funds hekl.
To complete the Bell Tower and Chimneys project. the chaTbfy is ￿dIn8 £1373.￿ as restricted funds, being the
remaiThler of the oriw.nal budgel plus an additional £893.69 b￿n8 the remainder of the £30c￿ ro cover the new
builder5 estimate for completion of project. Total RestrKted £2266.69
UnrestrKted Funds
The Trustees have res¢)l¥ed that the financial reserves of the Charity should be ￿vIeWed on a regular basi5 and that
adequate provision is made for unforeseen eXpet￿e.
Within Unrestricted funds. 18 month5 of fixed expenditure estimated at E8(m is rinBFerted as contingency for anv
5hortFall of fund5 that could irnpact the ruwbningof ihe charity.
Cash Funds on 31" December 2024
£16337.82
Less Restricted Funds- Bell Tower l*oi&t
£2266.69
s of 31 0ecembÈr 2024. a totsl of £14071.13 unrest[￿ted Funds available to use in ￿cordanCe with the charitable
objectives at the d15cietion of the Tr￿Ste￿S of which there is £81XI) ringFenced. b￿n8 18 month5 fixed expermliture.
The Trustees being mindful that reserves should rvjt be hekl withoul valid reason.

LLMiYM)M VILLMVE nALL
Iv
COUNTS AS AT31st DECEMB
R 2024
INCOME
EXPENDrruRE
12
2023
275.00
810.00
795.00
440.00
370.
175.(Kl
280.(X)
31
12
325.CM)
12
1283 77
216.50
1717.38
1047.75
31
12
2024
1,345.90
279.50
860.49
1,844.90
1,102.21
Llanasa Wl
Dance Club
Fitne55 Club
Yo8alPllates Club
Luncheon ClublFood CO-OP
Mother5 Vnbon
LCS& PUP
Pllate5 Ste above Yoga
Private Hall Rental
FCC Elections
Car 8otrt Sales Inc hlre of hall
One Off Eventsl
Flintshlre CC Grant
BÈrnard Sunley
Equlpment Hire Idonat6on51
Mlsc Isee file for detallsl
Insurance Premiurn
Water
Oil
Electric
Fire Safety contrartual services anfl call outs
Other Annual Contracts
Broadband and Telephone
MalnVRepairlRenewal Isee lèdger for detsilsl
Cost of Events
Legal Fees
Grant Expenditure- Bell Tower
Consurnables k4tchen, tollet5
Relmbursement of Warm Hub f xp
One off purchases (See file for detallsl
Equiprnent in¢ludinA Caierln8
Clèanln8
Other
Llank Charges on Current & Bullding Accounts
805.(KI
955.￿)
255.¢X)
0.00
200.(K)
156.23
388.61
337.61
2413.85
387.20
35￿00
268.70
65.¢X)
775.03
1,598.98
686.89
1117.00
1060.00
470,
1175.39
2156.72
1324.71
2814.00
3,106.31
210.11
2SOO.IX)
io.c
105.DJ
563.05
1238.67
o.
704.
504 07
393.(Kl
1.05J.86
Refund$of oYwchJr8•s, El4ci PIu5Det
o.oj
10910.71
9308.83
13050.67
13315.98
Exces Expenditu￿ over Income2023
alance bro
ht forwar(I from
lit De
mbef 2
2023
nc
ember
2024
16,337.82
Current Account
20,344.97
Current Alc
Total Villa8e Hall Funds as at 1st January 2024
20344.97
16,337.82
16,337.82
Total Village Hall Funds to be blf to 1st january 2025
16 337.82
I have Independently examined the atcounts of Llana5a Villa8e Hall 518ned G Jones
Date
/0 9d.2oZ5