Trustee Annual Report For Financial Year 22/02/22 to 01/06/23
OVERVIEW
This report details our efforts and achievements over the past year which was our first year of operating as a registered charity. We continue to be dedicated to our mission and providing support and supplies to vulnerable families, ensuring that each child has the necessary essentials for a good start in life.
RELATIONSHIP WITH REFERRAL PARTNERS
We have fostered a strong and trusting relationship with our referral partners, which has allowed us to extend our reach and serve 882 local families facing uncertainty, providing these individuals with clothing, hygiene items, cots and beds.
COMMUNITY SUPPORT
The trust and support of our community have been instrumental in our success. Our charity is trusted within the community, and this has resulted in a constant supply of donations on demand that enable us to support our beneficiaries effectively. Donations in kind are not currently reflected on our statement, however they represent significant contribution and play a vital role in helping us meet the needs of our beneficiaaries.
VOLUNTEER AND COMMUNITY INVOLVEMENT
One of the most heartening developments this year has been the creation of a volunteer group dedicated to knitting blankets for our youngest beneficiaries. This initiative not only provides essentials for children but also allows our volunteers to socialize and connect with each other. The sense of community and purpose that this group provides has been invaluable, especially considering the challenges of social isolation in recent times. We currently have seven regular volunteers to assist with the fulfillment of sourcing and distributing donations.
FINANCIAL REVIEW AND ACHIEVING OUR OPERATIONAL STRATEGY GOALS
In our first financial year we raised £635 of unrestricted funds in monetary donations from holding a raffle and cash collections. Charity’s expendature in the past year has been £320.
Despite extremely limited funds and lots of obsticles on a journey opening our first bank account, we are pleased to report that we have successfully met all the objectives of our annual operation strategy this year securing small space to welcome referral partners to collect donations, setting up wear and share a coat stations at local primary schools and two foodbanks,
LOOKING AHEAD
As we reflect on our successes of the past year, Baby Bank Herts remains committed to its mission, transperancy and good governance. We look forward to expanding our board of trustees, recruiting more volunteers, creating more pathways of expanding charitys reach,
RESERVES POLICY
Baby Bank Herts have diligently assessed both the risks and opportunities that lie ahead in the coming year. Taking into consideration these factors, we have collectively agreed upon and established our reserves policy. The policy is designed to ensure the sustainability and resilience of Baby Bank Herts as we continue to serve our community and fulfill our mission.
Baby Bank Herts does not depend on a single event, donation or a grant for any specific expense. Baby Bank Herts does not have any premisses, assets, loans or excessive financial commitments, therefore it’s reserves for this year is limited to £315 which will cover our legal expense, our public liability insurance the the following year.
STATEMENT OF TRUSTEE RESPONSABILITIES
The Trustees are responsible for preparing the Trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the Trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles in the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware: - There is no relevant audit information of which the charity’s auditors are unaware - The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
THE ANNUAL TRUSTEE REPORT HAS BEEN APROVED ON 01/04/2024 BY ALL THE TRUSTEES AND SIGNED ON THEIR BEHALF BY THE CHAIR OF TRUSTEES AIDA STARTAITE
Baby Bank Herts 1197928 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts
Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period Period start date Period end date To from 15/02/2022 01/06/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ £357.00 278 - - - - - - 635 - - - 635 99 8 115 87 11 - - - 320 - - - 320 315 - - 315 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 357 278 - - - - - - 635 - - - 635 99 8 115 87 11 - - - - 320 - - - 320 315 |
Total funds to the nearest £ 357 278 - - - - - - 635 - - - 635 99 8 115 87 11 - - - - 320 - - - 320 315 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Cash donations | £357.00 | - | ||||
| Fundraising | 278 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
635 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
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| - | ||||||
| Insurance | 99 | - | ||||
| Domain(for the website) | 8 | - | ||||
| Avertisingand marketing | 115 | - | ||||
| Storage Boxes and Clothes Rail | 87 | - | ||||
| Admin Costs | 11 | - | ||||
| - | ||||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 320 | - | ||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 315 | - | - | 315 | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 315 | - | - | 315 | - |
CCXX R1 accounts (SS)
05/04/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature A. Startaite |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - 315 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Aida Startaite |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| A. Startaite | Aida Startaite | 01/04/2024 | |
CCXX R2 accounts (SS)
05/04/2024
2