Trustee Annual Report For Financial Year 22/02/22 to 01/06/23 ## **OVERVIEW** This report details our efforts and achievements over the past year which was our first year of operating as a registered charity. We continue to be dedicated to our mission and providing support and supplies to vulnerable families, ensuring that each child has the necessary essentials for a good start in life. ## **RELATIONSHIP WITH REFERRAL PARTNERS** We have fostered a strong and trusting relationship with our referral partners, which has allowed us to extend our reach and serve 882 local families facing uncertainty, providing these individuals with clothing, hygiene items, cots and beds. ## **COMMUNITY SUPPORT** The trust and support of our community have been instrumental in our success. Our charity is trusted within the community, and this has resulted in a constant supply of donations on demand that enable us to support our beneficiaries effectively. Donations in kind are not currently reflected on our statement, however they represent significant contribution and play a vital role in helping us meet the needs of our beneficiaaries. ## **VOLUNTEER AND COMMUNITY INVOLVEMENT** One of the most heartening developments this year has been the creation of a volunteer group dedicated to knitting blankets for our youngest beneficiaries. This initiative not only provides essentials for children but also allows our volunteers to socialize and connect with each other. The sense of community and purpose that this group provides has been invaluable, especially considering the challenges of social isolation in recent times. We currently have seven regular volunteers to assist with the fulfillment of sourcing and distributing donations. ## **FINANCIAL REVIEW AND ACHIEVING OUR OPERATIONAL STRATEGY GOALS** In our first financial year we raised £635 of unrestricted funds in monetary donations from holding a raffle and cash collections. Charity’s expendature in the past year has been £320. Despite extremely limited funds and lots of obsticles on a journey opening our first bank account, we are pleased to report that we have successfully met all the objectives of our annual operation strategy this year securing small space to welcome referral partners to collect donations, setting up wear and share a coat stations at local primary schools and two foodbanks, ## LOOKING AHEAD As we reflect on our successes of the past year, Baby Bank Herts remains committed to its mission, transperancy and good governance. We look forward to expanding our board of trustees, recruiting more volunteers, creating more pathways of expanding charitys reach, ## RESERVES POLICY Baby Bank Herts have diligently assessed both the risks and opportunities that lie ahead in the coming year. Taking into consideration these factors, we have collectively agreed upon and established our reserves policy. The policy is designed to ensure the sustainability and resilience of Baby Bank Herts as we continue to serve our community and fulfill our mission. Baby Bank Herts does not depend on a single event, donation or a grant for any specific expense. Baby Bank Herts does not have any premisses, assets, loans or excessive financial commitments, therefore it’s reserves for this year is limited to £315 which will cover our legal expense, our public liability insurance the the following year. ## **STATEMENT OF TRUSTEE RESPONSABILITIES** The Trustees are responsible for preparing the Trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the Trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles in the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware: - There is no relevant audit information of which the charity’s auditors are unaware - The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. THE ANNUAL TRUSTEE REPORT HAS BEEN APROVED ON 01/04/2024 BY ALL THE TRUSTEES AND SIGNED ON THEIR BEHALF BY THE CHAIR OF TRUSTEES AIDA STARTAITE **Baby Bank Herts 1197928 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts** **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** Period start date Period end date **To from** 15/02/2022 01/06/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**£357.00**
**278**
**-**
**-**
**-**
**-**
**-**
**-**
**635**
**-**
**-**
**-**
**635**
**99**
**8**
**115**
**87**
**11**
**-**
**-**
**-**
**320**
**-**
**-**
**-**
**320**
**315**
**-**
**-**
**315**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**357**
**278**
**-**
**-**
**-**
**-**
**-**
**-**
**635**
**-**
**-**
**-**
**635**
**99**
**8**
**115**
**87**
**11**
**-**
**-**
**-**
**-**
**320**
**-**
**-**
**-**
**320**
**315**|**Total funds**
**to the nearest £**
**357**
**278**
**-**
**-**
**-**
**-**
**-**
**-**
**635**
**-**
**-**
**-**
**635**
**99**
**8**
**115**
**87**
**11**
**-**
**-**
**-**
**-**
**320**
**-**
**-**
**-**
**320**
**315**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Cash donations|**£357.00**|||||**-**| |Fundraising|**278**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**635**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**-**| |||||||| |Insurance|**99**|||||**-**| |Domain(for the website)|**8**|||||**-**| |Avertisingand marketing|**115**|||||**-**| |Storage Boxes and Clothes Rail|**87**|||||**-**| |Admin Costs|**11**|||||**-**| |||||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**320**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**315**|**-**|**-**|**315**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**315**|**-**|**-**|**315**||**-**| CCXX R1 accounts (SS) 05/04/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature
A. Startaite|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**315**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Aida Startaite|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||A. Startaite|Aida Startaite|01/04/2024| ||||| CCXX R2 accounts (SS) 05/04/2024 2