Borwick and Priest Hutton War Memorial Hall Charity Number: 1197898 Trustees, Report 2023-2024 The Trustees present their report and the financial statements of the charity for the year ended 5 April 2024. Trustees The trustees who served for the year were: Kenneth Dunn David Roy Smith Claire Margaret Helme Eric Rooney Keith Brady Maureen Thomas Nigel David Adams Steven Vaughan (ex. February 2024) Names of other persons who served as trustees in the financial period: There were no other trustees who served during the year. Chair.. Kenneth Dunn Structurei governance and Management: Nature of the governing document.. Constitution How the Charity is constituted: Governing Document, Unincorporated Association Date of governing document: Governance: Method of recruitment and appointment of trustees: The Trustees are elected annually and are drawn from representative user groups in the main. The Chair of Borwick Parish meeting and the Chair of Priest Hutton Parish meeting are each invited to act as Trustees of the charity. 5t l December 1987 Policy and procedures adopted for the Induction and training of Trustees: New trustees are inducted into the workings of the Charity, including policies and procedures, in a timely fashion and understand their responsibilities.
Our purpose, aims and activlties for the year 2023-24: The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parishes of Borwick and Priest Hutton and the surrounding neighbourhood. In addition, the Charity administers certain funds held on behalf of community action groups {CAGs} involved with short term projects within the community served. Currently these are". The Borwick and Priest Hutton Heritage Trail The Priest Hutton Parish lands project {Whitebeck nature reserve}. During the year the Trustees also supervised the transactions of two additional CAG events. "Simply 4 Voices" a fundraiser for our local Hospice Coronation celebration an externally funded event allowing the community to celebrate the coronation of the new king. Our financial year 2023-24 was our first full year of operations following the Covid pandemic. As we write, hall bookings have recovered well. Private hires are steadily improving especially weekend hires for parties and celebrations. It is particularly pleasing to see that audience numbers at our entertainments events are steadily increasing and latter,ly shows have become truly profitable once again. Owing to a cost carry over from 22-23, the earnings from entertainment in 2023-24 have been artificially reduced. Sadly, use by local clubs and societies continues to decline. The local W.1. {Ladies Group) ceased operations in December. However, we continue to be a popular and attractive venue and overall external bookings have increased by some 51%. Short term we continue to maintain and wherever possible upgrade our facilities and offering. This year we changed the chairs in the hall to ISO style chairs which offer greater comfort and stackability. We also invested in
upgraded audio equipment in the form of new speakers and microphones. This allows much greater flexibility in audio options for concerts and conferences. In terms of long-term planning, despite the extension of fossil-fuel conversion targets we still intend to invest in a replacement heating system, to a non-fossil fuel based system. At thls stage an ASHP, space heaters and PV installation is the favoured strategy. In terms of resource improvement our main target for the coming year is to improve our resilience as a community refuge by investing in a new oven and cookware such that we are capable of catering at scale in the event of an emergency. We will continue to upgrade our hall so as to sustain this great resource for our local and wider communities. Financial review: The unrestricted income for the year was £18,031 (2023: £124181 and unrestricted experFditure was £10,431 12023: £15384} giving a net operating surplus of £7,600 (2023 net operating surplu5 £2,965). Restricted income for the year was £227 and restricted expenditures in the year totalled £227. The Village Hall supeniises funds, funding and governance on behalf of a number of Community Action Groups (CAGS}. In the financial year 2023-24 these were. Opening Balance Income Expenditures Closing Whitebeck Nature Reserve B&PH History Trail 268.13 200.00 500 768.13 200.00 Total £968.13 Principal financial management polFcles adopted in the year: A budget for the year was established and agreed prior to the beginning of the financial year and it was monitored and amended as necessary over the period. Management accounts were prepared and presented each four months to the board of Trustees for their monitoring and analysis of income and expenditures against the budget.
Policies regarding spending authorities, operation of petty cash systems and payment of expenses are held by the Charity and are reviewed at intervals. Reserves are held in easy acce55 interest bearing accounts. Distribution of holdings are reviewed each 4 months. Reserves policy: The Trustees believe that the Charity should hold financial reserves in order that it might meet anticipated future costs, along with contingent liabilities and that it can continue to operate and meet the needs of users in the future. To this end the charity has established and holds the following reserve funds: General reserve Capital development reserve: to fund future refurbishments and purchases of equipment, furnishings and fittings. Buildings reserve,. to provide funds for future repairs and improvements. Contingencies reserve: to provide funds for unforeseen and unbudgeted expenditures which may be necessary from time to time. Principal funding sources., Surplus on operations (Hall hires>. Grants and donations. Investment policy and objertives: Funds which are not required immediately are held in easily accessed interest bearing accounts. Risk Management: The trustees review the risks at regular intervals and set up procedures to mitigate those risks. The main risks previously identified are. the loss of external funding sUPPOrt for major projects, insufficient trustees 1055 of key trustees and volunteers, particularly those serving as officers reduced income from external hires. Subsidiaries: none to report
Responsibilities of the Trustees: The Trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable regulations. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. They are similarly responsible for safeguarding the assets of the relevant community action groups and maintaining oversight of their prudent operation. Signed on behalf of the Board of Trustees Kenneth Dunn Chair of Trustees ........,..,.,...,.,..,........,........... Dated ... /0 - £02<
Independent Examiner's Report to the Trustees of Borwick and Priest Hutton War Memorial Hall I report to the trustees on my examination of the account5 of the Borwick and Priest Hutton War Memorial Hall (the Charity) for the year ended S April 2023. Responsibilities and basis of report As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{51(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Lisa Clarke Priest Hutton 2024
BkkandPrlI5tHUttmWrM¢mlal Ye41 EndSthAllIO14 ChathTnO 1197891 At•ryrfFl¥rrfW•4dthUncoPOrating El L TriQCriiL Ii.dExp'i iid.'lurv ALL(IL )tI lJte5 Vrftttli¢ted Restritted Total Unrestricte dFun Resrkied Tot•l Fut Tradkn8ACWVes Other £ 11,8 6,417 E 14303 1115 £ 1ty,30J £ 25.7 6.191 127 Totsl IZ7 £ 57 £ 11418 £ 23.665 É 36.C4J TradingAdlvÈs (fvethpèd5 Oihetcosts 1.050 7.850 1.757 7.624 1.757 227 7.176 £ 4339$ É 50.5n Tota iQ4 227 £ io. 44,399 £ 51779 MetIroMe £ 7,FK 1965 4 19.730 4 22,6% C8shFud& Cash unds It Pnoiyeai end Netincome rewrted abu¥e Trènsfers betw Fund5 Movementon CAG'S èndcredth 34,2 4, 1 7, £ 29.232 2.965 8.770 837 28.5 19.no E 57,731 4 22,69S 750 Cashfundsktwaiend $19 £ 42,529 £ 34Z £ 342fy) bknne+Sh•t ntAsseis cash ark C¥rrentUabllttk5 Hel¢ on a¢¢ountforC.A.GS Creditors 2x1 NetcurlETrtA%ts £ 33.732 TatalA5Sets Currem Llabllttles £ 33,732 vnr&trithd Fund5 £ 4U31 £ 38.7>1 £ 33.732
UTrri5trt• JFunds RÈstried Fun lrtarnlfrThrranSArtl¥ft VlaEe Hall Room Hirt EDtertalnmentE¥etsts 10.694 1.146 8,268 2.035 11.840 £ 10.303 Uhiestrkte Re5trked Fundk othrlncL 6ank Interest ReCeh Giants 1.164 2.573 155 227 22.16S Energy£0Mn$jt10n 2.363 1.51KI 191 227 2.115 23,665 RKwrcesEwnde NDte3. Restykted Fund5 romTTadkniActM EventC05ts ioso I0 Unr¢5trKtE d Fundj Re5trKtE Funds (*he•d5 HEat L¥htandWater 3.245 1.897 1,242 4% 2,926 1.735 i.lso 305 227 surance 693 7.624 227 6.8Q8 Othei C45ts d Furd5 Fundi 1,211 Re.roofin8C05f5 ElPment 43.395 1.757 5.965 1,757 7.176 43.39$
P40te 6. Ca5hAt T¢i•l Tvt41Fund5 CèsbAt Bank 5hAI Bvll¢lniSorlety 7.50S 35.025 9.317 24,$83 42.529 Y.2 Total Fun èt5thAprfl Incomln8 Out8on8 Fknrtds Funds FndS hdon b•hWol ComrwnA¢lk1Tr6rO at 5thApr• IL¥J L318 £ 1.318 Whitsbeck NatuTh RB5erve 768 968 rJedkors Fund Total Fun& IUnrestrf¢tÈdl Dueto Supplr5 Room Detspaj Inlvanr É 2>). Ana¥s150f Fund5 AsAtSth April2023 owr% RU0rceS Trnrnters JAt5th April 2024 RegyJr¢ General Reser¥e 031 £ 10.431 -£ 13.230 6.178 Ii.ED9 .035 £ 10.431 -£ 13.230 6.178 D[ld Fun& Contingent Reserve iO.((p) 10.000 22.000 3.153 £ 20 catal Dèvelopmetll ReseNe 3.IS) É 13230 35.153 TotalUnre#rkW Fund5 33.732 18.031 É 10.431 £ 4L331 Restrkttd Buildin6 Ae5erwE Capital OevelopmeDt Rese Txal Fn 33,732 18M31 £ ID.431 £ Approve¢ bvtheTrus*¥ Jttheknnu31 Genef41 Meetingan 14th may2O24andieoothrbeha NlylOa0)tsm$ TrJraV