Borwick and Priest Hutton War Memorial Hall Charity Number: 1197898
Trustees, Report 2023-2024
The Trustees present their report and the financial statements of the charity for
the year ended 5 April 2024.
Trustees
The trustees who served for the year were:
Kenneth Dunn
David Roy Smith
Claire Margaret Helme
Eric Rooney
Keith Brady
Maureen Thomas
Nigel David Adams
Steven Vaughan (ex. February 2024)
Names of other persons who served as trustees in the financial period:
There were no other trustees who served during the year.
Chair.. Kenneth Dunn
Structurei governance and Management:
Nature of the governing document.. Constitution
How the Charity is constituted:
Governing Document, Unincorporated
Association
Date of governing document:
Governance:
Method of recruitment and appointment of trustees:
The Trustees are elected annually and are drawn from representative user
groups in the main. The Chair of Borwick Parish meeting and the Chair of Priest
Hutton Parish meeting are each invited to act as Trustees of the charity.
5t
l December 1987
Policy and procedures adopted for the Induction and training of Trustees:
New trustees are inducted into the workings of the Charity, including policies
and procedures, in a timely fashion and understand their responsibilities.

Our purpose, aims and activlties for the year 2023-24:
The object of the Charity shall be the provision and maintenance of a village hall
for the use of the inhabitants of the Parishes of Borwick and Priest Hutton and
the surrounding neighbourhood.
In addition, the Charity administers certain funds held on behalf of community
action groups {CAGs} involved with short term projects within the community
served. Currently these are".
The Borwick and Priest Hutton Heritage Trail
The Priest Hutton Parish lands project {Whitebeck nature reserve}.
During the year the Trustees also supervised the transactions of two additional
CAG events.
"Simply 4 Voices"
a fundraiser for our local Hospice
Coronation celebration
an externally funded event allowing the community
to celebrate the coronation of the new king.
Our financial year 2023-24 was our first full year of operations following the
Covid pandemic.
As we write, hall bookings have recovered well. Private hires are steadily
improving especially weekend hires for parties and celebrations. It is
particularly pleasing to see that audience numbers at our entertainments
events are steadily increasing and latter,ly shows have become truly profitable
once again. Owing to a cost carry over from 22-23, the earnings from
entertainment in 2023-24 have been artificially reduced.
Sadly, use by local clubs and societies continues to decline. The local W.1.
{Ladies Group) ceased operations in December.
However, we continue to be a popular and attractive venue and overall
external bookings have increased by some 51%.
Short term we continue to maintain and wherever possible upgrade our
facilities and offering. This year we changed the chairs in the hall to ISO style
chairs which offer greater comfort and stackability. We also invested in

upgraded audio equipment in the form of new speakers and microphones. This
allows much greater flexibility in audio options for concerts and conferences.
In terms of long-term planning, despite the extension of fossil-fuel conversion
targets we still intend to invest in a replacement heating system, to a non-fossil
fuel based system. At thls stage an ASHP, space heaters and PV installation is
the favoured strategy.
In terms of resource improvement our main target for the coming year is to
improve our resilience as a community refuge by investing in a new oven and
cookware such that we are capable of catering at scale in the event of an
emergency. We will continue to upgrade our hall so as to sustain this great
resource for our local and wider communities.
Financial review:
The unrestricted income for the year was £18,031 (2023: £124181 and
unrestricted experFditure was £10,431 12023: £15384} giving a net operating
surplus of £7,600 (2023 net operating surplu5 £2,965). Restricted income for the
year was £227 and restricted expenditures in the year totalled £227.
The Village Hall supeniises funds, funding and governance on behalf of a number
of Community Action Groups (CAGS}. In the financial year 2023-24 these were.
Opening
Balance
Income
Expenditures
Closing
Whitebeck Nature
Reserve
B&PH History Trail
268.13
200.00
500
768.13
200.00
Total £968.13
Principal financial management polFcles adopted in the year:
A budget for the year was established and agreed prior to the beginning of the
financial year and it was monitored and amended as necessary over the period.
Management accounts were prepared and presented each four months to the
board of Trustees for their monitoring and analysis of income and expenditures
against the budget.

Policies regarding spending authorities, operation of petty cash systems and
payment of expenses are held by the Charity and are reviewed at intervals.
Reserves are held in easy acce55 interest bearing accounts. Distribution of
holdings are reviewed each 4 months.
Reserves policy:
The Trustees believe that the Charity should hold financial reserves in order that
it might meet anticipated future costs, along with contingent liabilities and that
it can continue to operate and meet the needs of users in the future. To this end
the charity has established and holds the following reserve funds:
General reserve
Capital development reserve: to fund future refurbishments and purchases of
equipment, furnishings and fittings.
Buildings reserve,. to provide funds for future repairs and improvements.
Contingencies reserve: to provide funds for unforeseen and unbudgeted
expenditures which may be necessary from time to time.
Principal funding sources.,
Surplus on operations (Hall hires>.
Grants and donations.
Investment policy and objertives:
Funds which are not required immediately are held in easily accessed interest
bearing accounts.
Risk Management:
The trustees review the risks at regular intervals and set up procedures to
mitigate those risks.
The main risks previously identified are.
the loss of external funding sUPPOrt for major projects,
insufficient trustees
1055 of key trustees and volunteers, particularly those serving as officers
reduced income from external hires.
Subsidiaries:
none to report

Responsibilities of the Trustees:
The Trustees are responsible for preparing the Trustees Annual Report and the
financial statements in accordance with applicable regulations.
The Trustees are responsible for keeping adequate accounting records that are
sufficient to show and explain the charity's transactions and disclose with
reasonable accuracy at any time the financial position of the charity. They are
also responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud and other
irregularities. They are similarly responsible for safeguarding the assets of the
relevant community action groups and maintaining oversight of their prudent
operation.
Signed on behalf of the Board of Trustees
Kenneth Dunn
Chair of Trustees ........,..,.,...,.,..,........,........... Dated ...
/0 - £02<

Independent Examiner's Report to the Trustees of Borwick and Priest Hutton
War Memorial Hall
I report to the trustees on my examination of the account5 of the Borwick and
Priest Hutton War Memorial Hall (the Charity) for the year ended S April 2023.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of
the accounts in accordance with the requirements of the Charities Act 2011
('the Act,). I report in respect of my examination of the Charity's accounts
carried out under section 145 of the 2011 Act and in carrying out my
examination I have followed all the applicable Directions given by the Charity
Commission under section 145{51(b) of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination giving me cause to
believe that in any material respect:
l. accounting records were not kept in respect of the Trust as required by
section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with
the examination to which attention should be drawn in this report in order to
enable a proper understanding of the accounts to be reached.
Signed:
Lisa Clarke
Priest Hutton
2024

B￿￿kkandPrlI5tHUttmW￿rM¢m￿lal
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1197891
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l*Jte5
Vrftttli¢ted Restritted
Total
Unrestricte
dFun
Res*rkied
Tot•l
Fut
Tradkn8ACWV￿es
Other
£ 11,8
6,417
E 14303
1115
£ 1ty,30J
£ 25.7
6.191
127
Totsl
IZ7
£ ￿￿57
£ 11418
£ 23.665
É 36.C4J
TradingAdlv￿Ès
(fvethpèd5
Oihetcosts
1.050
7.850
1.757
7.624
1.757
227
7.176
£ 4339$
É 50.5n
Tota
iQ4
227
£ io.
44,399 £ 51779
MetIr￿oMe
£ 7,FK
1965
4 19.730
4 22,6%
C8shFu*d&
Cash *unds It Pnoiyeai end
Netincome rewrted abu¥e
Trènsfers betw￿￿ Fund5
Movementon CAG'S èndcredth
34,2
*4,
1 7,
£ 29.232
2.965
8.770
837
28.5
19.no
E 57,731
4 22,69S
750
Cashfundsktwaiend
$19
£ 42,529
£ 34Z
£ 342fy)
b*knne+Sh•*t
ntAsseis
cash ar￿k
C¥rrentUabllttk5
Hel¢ on a¢¢ountforC.A.GS
Creditors
2x1
NetcurlETrtA%￿ts
£ 33.732
TatalA5Sets ￿ Currem Llabllttles
£ 33,732
vnr&trithd Fund5
£ 4U31
£ 38.7>1
£ 33.732

UTrri5tr*t•
JFunds
RÈstr*ied
Fun
lrtarnlfr￿Thrra￿nSArtl¥ft
VlaEe Hall Room Hirt
EDtertalnmentE¥etsts
10.694
1.146
8,268
2.035
11.840
£ 10.303
Uhiestrkte
Re5trk*ed
Fundk
oth*rlncL￿￿
6ank Interest ReCe￿h
Giants
1.164
2.573
155
227
22.16S
Energy£0M￿n$jt10n
2.363
1.51KI
191
227
2.115
23,665
RKwrcesEwnde
NDte3.
Restykted
Fund5
romTTadkniActM
EventC05ts
ioso
I￿0
Unr¢5trKtE
d Fundj
Re5trKtE
Funds
(*he•d5
HEat L¥htandWater
3.245
1.897
1,242
4%
2,926
1.735
i.lso
305
227
surance
693
7.624
227
6.8Q8
Othei C45ts
d Furd5
Fundi
1,211
Re.roofin8C05f5
El￿Pment
43.395
1.757
5.965
1,757
7.176
43.39$

P40te 6.
Ca5hAt
T¢i•l
Tvt41Fund5
CèsbAt Bank
5hAI Bvll¢lniSorlety
7.50S
35.025
9.317
24,$83
42.529
Y.2
Total Fun
èt5thAprfl
Incomln8 Out8on8
Fknrtds
Funds
F￿ndS h￿don b•hWol
Comrwn￿A¢lk1Tr6rO
at 5thApr•
IL¥J
L318 £ 1.318
Whitsbeck NatuTh RB5erve
768
968
rJedkors
Fund
Total Fun&
IUnrestrf¢tÈdl
Dueto Suppl￿r5
Room De￿tspa￿j In*lvanr
É 2>).
Ana¥s150f Fund5
AsAtSth
April2023
owr%
RU0￿rceS Trnrnters
JAt5th
April 2024
RegyJr¢
General Reser¥e
031
£ 10.431 -£ 13.230
6.178
Ii.ED9
.035
£ 10.431 -£ 13.230
6.178
D￿[￿l￿d Fun&
Contingent Reserve
iO.((p)
10.000
22.000
3.153
£ ￿2￿0
ca￿tal Dèvelopmetll ReseNe
3.IS)
É 13230
35.153
TotalUnre#rkW Fund5
33.732
18.031
É 10.431 £
4L331
Restrkttd
Buildin6 Ae5erwE
Capital OevelopmeDt Rese
T*xal F￿n
33,732
18M31
£ ID.431 £
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NlylOa￿0)tsm$ Tr￿JraV