2026-03-31-accounts - Hollesley Village Hall CIO

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Trustees’ annual report (including Directors’ report) for the period

From: 1 April 2025 To: 31 March 2026

Charity name: Hollesley Village Hall CIO Charity registration number: 1197877

Objectives and activities

Summary of the purposes of the charity as set out in its governing document	The objects of the CIO are the provision and maintenance of a village hall for the use of the inhabitants of Hollesley and the neighbourhood (the “Area of Benefit”) without distinction of sex or of political, religious or other opinions and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improvingthe conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	The CIO enables a wide range of groups and practitioners to deliver a diverse programme. Currently, this includes a darts club, Hollesley Women’s Institute, Youth Club, Welcome Club, Pilates, Yoga, Tai Chi, Line-dancing, karate, short-mat bowls and Art Class. Additionally, the Parish Council and Gardening club use the hall for their meetings. The CIO works in partnership with local groups to deliver a range of events. The hall is also used for children and adult parties, dances, wakes and weddings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	As trustees, we are committed to ensuring that the programme and events comply with the objects of the CIO and is of benefit to the community that we serve. In doing so, we have had regard to the Charity Commission’s guidance on public benefit, including PB1 (“Public Benefit – The Public Benefit Requirement”) and related guidance.

Summary of the
purposes of the charity
as set out in its
governing document

The objects of the CIO are the provision and maintenance of a village hall
for the use of the inhabitants of Hollesley and the neighbourhood (the
“Area of Benefit”) without distinction of sex or of political, religious or
other opinions and in particular for use for meetings, lectures and classes
and for other forms of recreation and leisure-time occupation with the
object of improvingthe conditions of life for the said inhabitants.

Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.

The CIO enables a wide range of groups and practitioners to deliver a
diverse programme. Currently, this includes a darts club, Hollesley
Women’s Institute, Youth Club, Welcome Club, Pilates, Yoga, Tai Chi,
Line-dancing, karate, short-mat bowls and Art Class. Additionally, the
Parish Council and Gardening club use the hall for their meetings. The
CIO works in partnership with local groups to deliver a range of events.
The hall is also used for children and adult parties, dances, wakes and
weddings.

Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit

As trustees, we are committed to ensuring that the programme and
events comply with the objects of the CIO and is of benefit to the
community that we serve. In doing so, we have had regard to the Charity
Commission’s guidance on public benefit, including PB1 (“Public Benefit –
The Public Benefit Requirement”) and related guidance.

Additional information

The hall relies solely on volunteers who act as trustees, and undertake minor maintenance tasks. Some of the trustees have nominated Contribution made by positions on the CIO and are heavily involved in the day-to-day volunteers management of the facility. In some cases, this can be at least 20 hours per week. The facility like all public buildings, experiences wear and tear. So, as well as key management tasks including finance and bookings, there is also additional cleaning and minor repairs. The user group trustees as well as attending all the meetings of the CIO, may also have responsibilities within their user groups. Trustees are expected to perform an ambassadorial role for the hall since all are

committed to seeing it used and ensuring that it is cost-effective and accessible to all. Volunteers assist at community functions and have helped in planning and delivering fund-raising activities. Our thanks must also go to the volunteers who have contributed their invaluable time, expertise and labour to ensure that the premises are to a high standard.

Achievements and performance

Summary of
the main
achievements
of the
charity,

Hollesley Village Hall CIO continues to provide a high-quality facility to meet local
needs providing activities that enhance health and well-being of the community that
includes villages beyond Hollesley.
This year we have seen the introduction of an exercise class which is primarily chair-
based providing intense individual support. The short mat bowls club has added an
additional session due to increasing demand. We also saw another wonderful
pantomime from Hollesley Players.
The Wellness Centre offers a range of therapies although only counselling and
acupuncture are regularly booked. We have recently welcomed Jules, a well-
established local hairdresser who up until now, had been working from home in
Sutton Heath. She has invested much time, energy and funding to upgrade the front
consulting room into a beautiful salon.
The Peninsula Men’s Shed continues to develop and we are working with them
together with Pro-Help Suffolk, to hopefully build an additional set of rooms
attached to the hall to enable the group (which welcomes men and women) to have
a permanent site and for us to provide refreshments for events on the recreation
ground.
In the summer of 2025, we ran a Family Fun Day. Intended to say thank you to all
our users from across the Peninsula, the event offered fairground attractions and
music as well as a wide range of games and food staffed by volunteers. We were
overwhelmed by the attendance since this was the first time such an event had been
run. This day enabled families to have a stress-free time and for the children to go
on rides without paying. Parents were so grateful -there were no arguments! There
is clearly a need for this type of event. We spoke with over 20 families and upon
reflection, we realised that there were many people living in our area who are on
low incomes (-that is £280 after tax per week). Also evidenced by the fact that 47%
of those attending our primary schools are entitled to free school meals. We had
hoped to run another day this year but whilst happy to organise and run the event,
neither the village hall nor the private sponsor were prepared to fund the event
since this was a Peninsula community initiative. The hall was seeking £4,000. Sadly,
and despite the fact that all local parishes on the Peninsula have a percentage of
children who meet the low-income threshold, only Hollesley parish council gave a
grant and although Cllr Mallinder was able to offer a grant, the funding required still
fell short.

November saw another successful quiz night and the Artisan Market was well attended in May. The film club commenced with a family film at Christmas and a programme of monthly films chosen by members of the community. It is hoped that this becomes a regular event as those who have attended have enjoyed themselves. We will also be welcoming back the Suffolk Men’s Chorus in September. Apart from parties and overnight stays by uniformed groups, the Peninsula Practice utilised the hall for their flu and Covid vaccination programme and East Suffolk, for all Elections.

We remain committed to the provision of high standard facilities and are very pleased and heartened to receive the many compliments - some of whom consider that Hollesley Village Hall is the best village hall they have visited. Your continued support in attending these clubs and fund-raising events is extremely important to the continued success of our village hall.

Financial review

Review of the charity’s
financial position at the
end of the period

The CIO accounts have been audited in compliance with Charity
Commission requirements for the period required to 31 March 2026.
IncomeTotal income was £38,148. We received £13,786 for the regular
hire of the hall and £2,708 for private hire. Unrestricted income totalled
£16,525. £8,056 gifted by a single donor, offset lawyers fees and
sponsorship of funfair rides and donkeys on the family fun day, £1,963
were general donations including Hollesley Parish Council, Village Voices
and the fete and £6,436 was income form our events programme
Restricted income comprised £4,500. These were grants to support the
installation of the projector/sound system and the Family fun day. Other
income was £500 which were deposits for parties.
ExpenditureCleaning costs were £3,611, Maintenance, £3,326 Utilities,
£7,704 and insurance of £3,870 (2 years payment). Projects included :
•
new seating
•
Installation of projector and sound system
•
the events programme
•
installation of concertina room divide in disabled toilet
So, the total project expenditure was £26,607.
Legal and accounting fees were £4,376 with legal fees at £4,016 and
accounts, £360.
Licenses this year were £750 which included shared use of the large bin
with the Parish Council, premises and music and performance licenses.
Other totalled £500 which was the refunded deposits for parties. We
were pleased to secure a reduction of £1,000 for our insurance renewal
this year 2026/7 and changed banks to avoid fees.

	The accounts closed with a balance of £22,923.
Statement explaining the policy for holding reserves stating why they are held	As part of the effective management of the financial assets of the charity, the following allocations are used: Unrestricted funds: the balance of funds held in all bank accounts not identified for specific purposes - these are held as reserves to pay for special projects. Designated funds: Unrestricted funds designated as a contingency fund. The purpose of the contingency fund is to allow the charity to cover the running costs of the village hall for a period of one year. The contingency fund is £13,000 needed to run the village hall for one year without income
Reserves held	As at 31 March, the CIO itself held unrestricted funds of £9,923 and a contingencyfundof£13,000

The accounts closed with a balance of £22,923.

Statement explaining
the policy for holding
reserves stating why
they are held

As part of the effective management of the financial assets of the charity,
the following allocations are used: Unrestricted funds: the balance of
funds held in all bank accounts not identified for specific purposes - these
are held as reserves to pay for special projects.
Designated funds: Unrestricted funds designated as a contingency fund.
The purpose of the contingency fund is to allow the charity to cover the
running costs of the village hall for a period of one year. The contingency
fund is £13,000 needed to run the village hall for one year without
income

Reserves held

As at 31 March, the CIO itself held unrestricted funds of £9,923 and a
contingencyfundof£13,000

Structure, governance and management

Descriptionofcharity’s trust	CharitableIncorporatedOrganisation
Type ofgoverningdocument	Foundation Model
How is the charity constituted?	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Trustees are selected via two different methods – either as “Elected” trustees or “Representative” trustees. Elected trustees are appointed by a vote of eligible local residents at the CIO’s AGM. The number of Elected trustees appointed each year is 50% (or the number nearest 50% rounding up) of the number of Representative Trustees in office at the time that the AGM is held (up to a maximum of eight). Representative Trustees are appointed by different user groups who use the village hall. Up to a maximum of 16 Representative Trusteesmay be appointed.

Reference and administrative details

Charity name	Hollesley Village Hall CIO
Registeredcharitynumber	1197877
Charity’s principaladdress	WoodbridgeRoad,Hollesley, WoodbridgeIP123QR

1 2 3 4 5 6 7 8 9 10	Trustee name	Office(if any)
	GerryBathe	Chair
	Ruth Bentley	Treasurer
	Cheryl Gray	Secretary
	Catherine Carr
	Val Pettitt
	Vonnie Michael
	Anna Yates
	Meryl Montague
	JudyPerry
	Angie Mills

11 Linda Winslade 12 Andrew Barlow

Declarations

The trustees declare that they have approved the trustees’ report) above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Geraldine Bathe Ruth Bentley
Position Chair Treasurer
Date
15/6/26
----- End of picture text -----

Report to thetrustees/ membersof	HollesleyVillageHall CIO
Onaccountsforthe year	March 2026	Charity no	'l'l977877
ended		(ifany)
Setoutonpages

Signed:	Date:	23t05t2026
Name:	Kelly-AnneByres
Relevant professional	ICPA
qualification(s) orbody
(ifany):
Address:	Unit 3-5,AltonBusiness Centre,ValleyLane,Wherstead, lPg 2AX

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER

	Charity Name Hollesley Village Hall CIO	Charity Name Hollesley Village Hall CIO	Charity Name Hollesley Village Hall CIO	No (if any) 11977877	CC16a
		Receipts and payments accounts
	For the period from	01/04/2025 Period start date	To	Period end date 31/03/2026

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 16,444 16,525 180 500 - 33,648 - - - 33,648 3,611 3,326 7,704 3,870 20,834 4,376 750 500 - 44,971 - - - 44,971 - 11,322 - 34,245 22,923	Restricted funds to the nearest £ - - - 4,500 - - - 4,500 - - - 4,500 - - - - 5,773 - - - - 5,773 - - - 5,773 - 1,273 - 1,273 -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 16,444 16,525 180 5,000 - - - 38,148 - - - 38,148 3,611 3,326 7,704 3,870 26,607 4,376 680 500 - 50,744 - - - 50,744 - 12,595	Last year to the nearest £
Transfer from Antecedant Organisation					-
Hall Hire	16,444				16,937
Donations	16,525				10,173
Interest	180				302
Other	500				408
					-
					-
	-				-
*Sub total*(Gross income for AR)	33,648				27,820

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					27,820

Cleaning	3,611				3,262
Maintenance	3,326				5,406
Utility	7,704				4,332
Insurance	3,870				710
Projects	20,834				10,302
Acc&Legal	4,376				3,028
Licenses	750				680
Other	500				1,324
	-				-
*Sub total*	44,971				29,044

A4 Asset and investment purchases, (see table)
	-
	-
*Sub total*	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					29,044

	- 11,322	- 1,273	-	- 12,595	- 1,224
	-	-	-	-	-
	34,245	1,273	-	35,518	36,742
	22,923	-	-	22,923	35,518

CCXX R1 accounts (SS)

23/05/2026

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,923 - - - - 22,923 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Geraldine Bathe Ruth Bentley	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
			15/6/26
			~~15/6/26~~

CCXX R2 accounts (SS)

23/05/2026