## **Trustees’ annual report (including Directors’ report) for the period** **From: 1 April 2025 To: 31 March 2026** **Charity name: Hollesley Village Hall CIO Charity registration number: 1197877** ## **Objectives and activities** |Summary of the
purposes of the charity
as set out in its
governing document|The objects of the CIO are the provision and maintenance of a village hall
for the use of the inhabitants of Hollesley and the neighbourhood (the
“Area of Benefit”) without distinction of sex or of political, religious or
other opinions and in particular for use for meetings, lectures and classes
and for other forms of recreation and leisure-time occupation with the
object of improvingthe conditions of life for the said inhabitants.| |---|---| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|The CIO enables a wide range of groups and practitioners to deliver a
diverse programme. Currently, this includes a darts club, Hollesley
Women’s Institute, Youth Club, Welcome Club, Pilates, Yoga, Tai Chi,
Line-dancing, karate, short-mat bowls and Art Class. Additionally, the
Parish Council and Gardening club use the hall for their meetings. The
CIO works in partnership with local groups to deliver a range of events.
The hall is also used for children and adult parties, dances, wakes and
weddings.| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|As trustees, we are committed to ensuring that the programme and
events comply with the objects of the CIO and is of benefit to the
community that we serve. In doing so, we have had regard to the Charity
Commission’s guidance on public benefit, including PB1 (“Public Benefit –
The Public Benefit Requirement”) and related guidance.| ## **Additional information** The hall relies solely on volunteers who act as trustees, and undertake minor maintenance tasks. Some of the trustees have nominated Contribution made by positions on the CIO and are heavily involved in the day-to-day volunteers management of the facility. In some cases, this can be at least 20 hours per week. The facility like all public buildings, experiences wear and tear. So, as well as key management tasks including finance and bookings, there is also additional cleaning and minor repairs. The user group trustees as well as attending all the meetings of the CIO, may also have responsibilities within their user groups. Trustees are expected to perform an ambassadorial role for the hall since all are committed to seeing it used and ensuring that it is cost-effective and accessible to all. Volunteers assist at community functions and have helped in planning and delivering fund-raising activities. Our thanks must also go to the volunteers who have contributed their invaluable time, expertise and labour to ensure that the premises are to a high standard. ## **Achievements and performance** |Summary of
the main
achievements
of the
charity,|Hollesley Village Hall CIO continues to provide a high-quality facility to meet local
needs providing activities that enhance health and well-being of the community that
includes villages beyond Hollesley.
This year we have seen the introduction of an exercise class which is primarily chair-
based providing intense individual support. The short mat bowls club has added an
additional session due to increasing demand. We also saw another wonderful
pantomime from Hollesley Players.
The Wellness Centre offers a range of therapies although only counselling and
acupuncture are regularly booked. We have recently welcomed Jules, a well-
established local hairdresser who up until now, had been working from home in
Sutton Heath. She has invested much time, energy and funding to upgrade the front
consulting room into a beautiful salon.
The Peninsula Men’s Shed continues to develop and we are working with them
together with Pro-Help Suffolk, to hopefully build an additional set of rooms
attached to the hall to enable the group (which welcomes men and women) to have
a permanent site and for us to provide refreshments for events on the recreation
ground.
In the summer of 2025, we ran a Family Fun Day. Intended to say thank you to all
our users from across the Peninsula, the event offered fairground attractions and
music as well as a wide range of games and food staffed by volunteers. We were
overwhelmed by the attendance since this was the first time such an event had been
run. This day enabled families to have a stress-free time and for the children to go
on rides without paying. Parents were so grateful -there were no arguments! There
is clearly a need for this type of event. We spoke with over 20 families and upon
reflection, we realised that there were many people living in our area who are on
low incomes (-that is £280 after tax per week). Also evidenced by the fact that 47%
of those attending our primary schools are entitled to free school meals. We had
hoped to run another day this year but whilst happy to organise and run the event,
neither the village hall nor the private sponsor were prepared to fund the event
since this was a Peninsula community initiative. The hall was seeking £4,000. Sadly,
and despite the fact that all local parishes on the Peninsula have a percentage of
children who meet the low-income threshold, only Hollesley parish council gave a
grant and although Cllr Mallinder was able to offer a grant, the funding required still
fell short.| |---|---| November saw another successful quiz night and the Artisan Market was well attended in May. The film club commenced with a family film at Christmas and a programme of monthly films chosen by members of the community. It is hoped that this becomes a regular event as those who have attended have enjoyed themselves. We will also be welcoming back the Suffolk Men’s Chorus in September. Apart from parties and overnight stays by uniformed groups, the Peninsula Practice utilised the hall for their flu and Covid vaccination programme and East Suffolk, for all Elections. We remain committed to the provision of high standard facilities and are very pleased and heartened to receive the many compliments - some of whom consider that Hollesley Village Hall is the best village hall they have visited. Your continued support in attending these clubs and fund-raising events is extremely important to the continued success of our village hall. ## **Financial review** |Review of the charity’s
financial position at the
end of the period|The CIO accounts have been audited in compliance with Charity
Commission requirements for the period required to 31 March 2026.
**Income**Total income was £38,148. We received £13,786 for the regular
hire of the hall and £2,708 for private hire. Unrestricted income totalled
£16,525. £8,056 gifted by a single donor, offset lawyers fees and
sponsorship of funfair rides and donkeys on the family fun day, £1,963
were general donations including Hollesley Parish Council, Village Voices
and the fete and £6,436 was income form our events programme
Restricted income comprised £4,500. These were grants to support the
installation of the projector/sound system and the Family fun day. Other
income was £500 which were deposits for parties.
**Expenditure**Cleaning costs were £3,611, Maintenance, £3,326 Utilities,
£7,704 and insurance of £3,870 (2 years payment). Projects included :
•
new seating
•
Installation of projector and sound system
•
the events programme
•
installation of concertina room divide in disabled toilet
So, the total project expenditure was £26,607.
Legal and accounting fees were £4,376 with legal fees at £4,016 and
accounts, £360.
Licenses this year were £750 which included shared use of the large bin
with the Parish Council, premises and music and performance licenses.
Other totalled £500 which was the refunded deposits for parties. We
were pleased to secure a reduction of £1,000 for our insurance renewal
this year 2026/7 and changed banks to avoid fees.| |---|---| ||The accounts closed with a balance of £22,923.| |---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|As part of the effective management of the financial assets of the charity,
the following allocations are used: Unrestricted funds: the balance of
funds held in all bank accounts not identified for specific purposes - these
are held as reserves to pay for special projects.
Designated funds: Unrestricted funds designated as a contingency fund.
The purpose of the contingency fund is to allow the charity to cover the
running costs of the village hall for a period of one year. The contingency
fund is £13,000 needed to run the village hall for one year without
income| |Reserves held|As at 31 March, the CIO itself held unrestricted funds of £9,923 and a
contingencyfundof£13,000| ## **Structure, governance and management** |Descriptionofcharity’s trust|CharitableIncorporatedOrganisation| |---|---| |Type ofgoverningdocument|Foundation Model| |How is the charity
constituted?|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Trustees are selected via two different methods – either as
“Elected” trustees or “Representative” trustees.
Elected trustees are appointed by a vote of eligible local
residents at the CIO’s AGM. The number of Elected trustees
appointed each year is 50% (or the number nearest 50%
rounding up) of the number of Representative Trustees in office
at the time that the AGM is held (up to a maximum of eight).
Representative Trustees are appointed by different user groups
who use the village hall. Up to a maximum of 16 Representative
Trusteesmay be appointed.| ## **Reference and administrative details** |Charity name|Hollesley Village Hall CIO| |---|---| |Registeredcharitynumber|1197877| |Charity’s principaladdress|WoodbridgeRoad,Hollesley, WoodbridgeIP123QR| |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office(if any)**| |---|---|---| ||GerryBathe|Chair| ||Ruth Bentley|Treasurer| ||Cheryl Gray|Secretary| ||Catherine Carr|| ||Val Pettitt|| ||Vonnie Michael|| ||Anna Yates|| ||Meryl Montague|| ||JudyPerry|| ||Angie Mills|| 11 Linda Winslade 12 Andrew Barlow ## **Declarations** **The trustees declare that they have approved the trustees’ report) above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Geraldine Bathe Ruth Bentley
Position Chair Treasurer
Date
15/6/26
**----- End of picture text -----**
## ## ## |Report to thetrustees/
membersof|HollesleyVillageHall CIO||| |---|---|---|---| |Onaccountsforthe year|March 2026|Charity no|'l'l977877| |ended||(ifany)|| |Setoutonpages|||| |Signed:|Date:|23t05t2026| |---|---|---| |Name:|Kelly-AnneByres|| |Relevant professional|ICPA|| |qualification(s) orbody||| |(ifany):||| |Address:|Unit 3-5,AltonBusiness Centre,ValleyLane,Wherstead, lPg 2AX|| **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER** ||**Charity Name**
**Hollesley Village Hall CIO**|**Charity Name**
**Hollesley Village Hall CIO**|**Charity Name**
**Hollesley Village Hall CIO**|**No (if any)**
**11977877**|**No (if any)**
**11977877**|**No (if any)**
**11977877**|**CC16a**| |---|---|---|---|---|---|---|---| |||**Receipts and payments accounts**|||||| ||**For the period**
**from**|01/04/2025
Period start date|**To**||Period end date
31/03/2026||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**16,444**
**16,525**
**180**
**500**
**-**
**33,648**
**-**
**-**

**-**
**33,648**
**3,611**
**3,326**
**7,704**
**3,870**
**20,834**
**4,376**
**750**
**500**
**-**
**44,971**
**-**
**-**
**-**
**44,971**
**-**
**11,322**
**-**
**34,245**
**22,923**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**4,500**
**-**
**-**
**-**
**4,500**
**-**
**-**
**-**
**4,500**
**-**
**-**
**-**
**-**
**5,773**
**-**
**-**
**-**
**-**
**5,773**
**-**
**-**
**-**
**5,773**
**-**
**1,273**
**-**
**1,273**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**16,444**
**16,525**
**180**
**5,000**
**-**
**-**
**-**
**38,148**
**-**
**-**
**-**
**38,148**
**3,611**
**3,326**
**7,704**
**3,870**
**26,607**
**4,376**
**680**
**500**
**-**
**50,744**
**-**
**-**
**-**
**50,744**

**-**
**12,595**||**Last year**
**to the nearest £**| |Transfer from Antecedant Organisation|||||||**-**| |Hall Hire|**16,444**||||||**16,937**| |Donations|**16,525**||||||**10,173**| |Interest|**180**||||||**302**| |Other|**500**||||||**408**| ||||||||**-**| ||||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for AR)_|**33,648**||||||**27,820**| ||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|
**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**27,820**| ||||||||| |
Cleaning|**3,611**||||||**3,262**| |Maintenance|**3,326**||||||**5,406**| |Utility|**7,704**||||||**4,332**| |Insurance|**3,870**||||||**710**| |Projects|**20,834**||||||**10,302**| |Acc&Legal|**4,376**||||||**3,028**| |Licenses|**750**||||||**680**| |Other|**500**||||||**1,324**| ||**-**||||||**-**| |**_Sub total_**|**44,971**||||||**29,044**| ||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_**|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**29,044**| ||||||||| ||**-**
**11,322**|**-**
**1,273**|**-**||
**-**
**12,595**||**-**
**1,224**| ||**-**|**-**|**-**||**-**||**-**| ||**34,245**|**1,273**|**-**||**35,518**||**36,742**| ||**22,923**|**-**|**-**||
**22,923**||**35,518**| CCXX R1 accounts (SS) 23/05/2026 1 **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s**
**own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**22,923**
**-**
**-**
**-**
**-**
**22,923**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Geraldine Bathe
Ruth Bentley|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| ||||15/6/26| ||||~~15/6/26~~| ||||| CCXX R2 accounts (SS) 23/05/2026 2