Trustees’ Annual Report for the period
From 8/2/2022 Period start date To 31/3/2023 Period end date
Charity name: The Fort Halstead Trust
Charity registration number: 1197843
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. To preserve, for the public benefit, Fort Halstead, a Victorian mobilisation centre (scheduled monument 303), and the associated apparatus, documents, films, photographs, artefacts, other associated buildings within the historic enclave as defined by the Fort Halstead site development plan and any other items connected to Fort Halstead. 2. To advance the education of the public on the historical work of Fort Halstead in all areas and the impact this had on today’s modern world. 3. To benefit the public by working with similar organisations in furtherance of the above objects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Board members have achieved Registered Charity Status for the Trust Create website to attract new membership, host various media and support information archive. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Recommendations of the CC are being followed up by the Board: a. Recommended amendments to the Constitution and governing document agreed and implemented b. Discussions initiated with the developers aiming to reach a formal agreement regarding use of the site. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No grants are currently made. |
| Policy on social investment including program related investment |
Para 1.38 | Current investment is funded by loans from the Board to support website development |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | All current Board members are volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | • FHT Board established • ToR’s for Board Members agreed • CIO structure of the FHT agreed • Bank account and PayPal accounts up and running • Website development underway • Discussions initiated with Dstl regarding passing over historic artefacts and reports to the FHT. • Discussions initiated with Developers regarding future requirements of the Trust and use of the site |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Charity Status achieved Website Development underway |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising has been limited to minor sales and income from talks to local associations. The Board expect this to improve once an agreement has been reached with Dstl regarding transfer of historic assets to the Trust. |
| Investment performance | Para 1.41 | N/A |
against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Trustees have incurred costs, invested in the development of the Trust website. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | Trust has recently been set up and unable to raise sufficient funds for a reserve. |
| Details of fund materially in deficit |
Para 1.24 | The trust currently has debts of £741 made up of loans to support the initial setting up of the website and cost of mugs. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The future of the Trust is dependent on reaching an agreement with the developers regarding use of and access to the site |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership fees. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable. |
| A description of the principal risks facing the charity |
Para 1.46 | Agreement with the developers regarding use of the site, maintenance and access to buildings on site. Access to historic artefacts currently held by Dstl. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Association Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | See FHT Constitution section 13 |
Additional information (optional) You may choose to include further statements where relevant about: See FHT Constitution section 14 Policies and procedures adopted for the induction and Para 1.51 training of trustees None The charity’s organisational structure and any wider Para 1.51 network with which the charity works None Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | FORT HALSTEAD TRUST |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1197843 |
| Charity’s principal address | Building A14, Fort Halstead, Sevenoaks, Kent, TN14 7BP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Kevin Wagstaff | Chairperson | |||
| Robert Ruffles | Secretary | |||
| Andrew Kieselack | Treasurer | |||
| Gordon Pattison | Dstl Liaison | |||
| Tracey Vine | QinetiQ Liaison | |||
| Graham Rood | FAST Advisor | |||
| Rowena Willard Wright |
HE Advisor | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| **adviser ** |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Kevin Wagstaff
Position (eg Secretary, Chair Chair, etc)
Date 13 May 2024
| The Fort Halstead Trust | 1197843 | |||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| 08/02/22 For the period from Period start date |
To | Period end date 31/03/23 |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Sales |
295 | - | - | 295 | - | ||||
| Memberships | 19 | - | - | 19 | - | ||||
| Donations | 200 | - | - | 200 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 514 | - | - | 514 | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | |||||||||
IT/Website |
- | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | - | - | - | - | - | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| - | |||||||||
| 514 | - | ||||||||
| - | - | ||||||||
| 357 | - | ||||||||
| 871 | - |
CCXX R1 accounts (SS)
14/05/2024
1
Section B Statement of assets and liabilities at the end of the period
| CCXX R2 nt SS Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
~~2~~ Signature Loan from NM (IT & Website costs) Loan from GP (Purchase of mugs & IT) Loan From AK (Bank account float) Details Details Details Details Bank Paypal Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 795 - 76 - - - 871 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Fund to which asset belongs Cost (optional) - - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) 1,186 326 100 - - Print Name Kevin WagstaffChair |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval | |||
| Kevin WagstaffChair | 13-May-24 | ||
| ~~4/05/2024~~ |
CCXX R2 accounts (SS)