## **Trustees’ Annual Report for the period**
**From 8/2/2022 Period start date To 31/3/2023 Period end date**
**Charity name: The Fort Halstead Trust**
**Charity registration number: 1197843**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. To preserve, for the public benefit, Fort**
**Halstead, a Victorian mobilisation**
**centre (scheduled monument 303), and**
**the associated apparatus,**
**documents, films, photographs, artefacts,**
**other associated buildings within**
**the historic enclave as defined by the**
**Fort Halstead site development plan**
**and any other items connected to Fort**
**Halstead.**
**2. To advance the education of the public**
**on the historical work of Fort**
**Halstead in all areas and the impact this**
**had on today’s modern world.**
**3. To benefit the public by working with**
**similar organisations in furtherance of**
**the above objects.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Board members have achieved**
**Registered Charity Status for the Trust**
**Create website to attract new**
**membership, host various media and**
**support information archive.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Recommendations of the CC are being**
**followed up by the Board:**
**a.**
**Recommended amendments to the**
**Constitution and governing document**
**agreed and implemented**
**b.**
**Discussions initiated with the**
**developers aiming to reach a formal**
**agreement regarding use of the site.**|
||||
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**No grants are currently made.**|
|Policy on social investment
including program related
investment|Para 1.38|**_Current investment is funded by loans_**
**_from the Board to support website_**
**_development_**|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**All current Board members are**
**volunteers.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
**FHT Board established**
•
**ToR’s for Board Members agreed**
•
**CIO structure of the FHT agreed**
•
**Bank account and PayPal**
**accounts up and running**
•
**Website development underway**
•
**Discussions initiated with Dstl**
**regarding passing over historic artefacts**
**and reports to the FHT.**
•
**Discussions initiated with**
**Developers regarding future**
**requirements of the Trust and use of the**
**site**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41|**Charity Status achieved**
**Website Development underway**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising has been limited to minor**
**sales and income from talks to local**
**associations.**
**The Board expect this to improve once an**
**agreement has been reached with Dstl**
**regarding transfer of historic assets to**
**the Trust.**|
|Investment performance|Para 1.41|**N/A**|
against objectives
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Trustees have incurred costs,**
**invested in the development of the Trust**
**website.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**|
|Amount of reserves held|Para 1.22|**£0**|
|Reasons for holding zero
reserves|Para 1.22|**Trust has recently been set up and**
**unable to raise sufficient funds for a**
**reserve.**|
|Details of fund materially in
deficit|Para 1.24|**The trust currently has debts of £741**
**made up of loans to support the initial**
**setting up of the website and cost of**
**mugs.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The future of the Trust is dependent on**
**reaching an agreement with the**
**developers regarding use of and access**
**to the site**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership fees.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable.**|
|A description of the principal
risks facing the charity|Para 1.46|**Agreement with the developers regarding**
**use of the site, maintenance and access**
**to buildings on site.**
**Access to historic artefacts currently**
**held by Dstl.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Association Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**See FHT Constitution section 13**|
**Additional information (optional)** You may choose to include further statements where relevant about: **See FHT Constitution section 14** Policies and procedures adopted for the induction and Para 1.51 training of trustees **None** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **None** Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|FORT HALSTEAD TRUST|
|---|---|
|Other name the charity uses||
|Registered charity number|1197843|
|Charity’s principal address|Building A14,
Fort Halstead,
Sevenoaks,
Kent, TN14 7BP|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if any)**|
|---|---|---|---|---|
||Kevin Wagstaff|Chairperson|||
||Robert Ruffles|Secretary|||
||Andrew Kieselack|Treasurer|||
||Gordon Pattison|Dstl Liaison|||
||Tracey Vine|QinetiQ Liaison|||
||Graham Rood|FAST Advisor|||
||Rowena Willard
Wright|HE Advisor|||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name**
**Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Kevin Wagstaff
**Position (eg Secretary,** Chair **Chair, etc)**
**Date** 13 May 2024
|**The Fort Halstead Trust**||**1197843**|||
|---|---|---|---|---|
|**Receipts andpayments accounts**||||**CC16a**|
|08/02/22
**For the period**
**from**
Period start date|**To**|Period end date
31/03/23|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|
Sales|**295**||**-**||**-**||**295**||**-**|
|Memberships|**19**||**-**||**-**||**19**||**-**|
|Donations|**200**||**-**||**-**||**200**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**514**||**-**||**-**||**514**||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|
IT/Website|||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**514**||||||||**-**|
||**-**||||||||**-**|
||**357**||||||||**-**|
||**871**||||||||**-**|
CCXX R1 accounts (SS)
14/05/2024
1
**Section B Statement of assets and liabilities at the end of the period**
|CCXX R2 nt SS
**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|~~2~~
Signature
Loan from NM (IT & Website costs)
Loan from GP (Purchase of mugs & IT)
Loan From AK (Bank account float)
**Details**
**Details**
**Details**
**Details**
Bank
Paypal
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**795**
**-**
**76**
**-**
**-**
**-**
**871**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**1,186**
**326**
**100**
**-**
**-**
Print Name
Kevin WagstaffChair|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Kevin WagstaffChair|13-May-24|
||||~~4/05/2024~~|
CCXX R2 accounts (SS)