2025-03-31-accounts - Calderdale Valley Of Sanctuary

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Calderdale Valley of Sanctuary

Charity number 1197764

Annual Report and Financial Statements

for the year ended 31 March 2025

Calderdale Valley of Sanctuary

Annual Report and Financial Statements

for the year ended 31 March 2025

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Receipts and payments account	6
Statement of assets and liabilities	7
Notes to the accounts	8 to 9

Prepared by West Yorkshire Community Accountancy Service CIO

Calderdale Valley of Sanctuary

Trustees' report for the year ended 31 March 2025

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Laura Beesley Chair Bilikisu Eleyinmi Rebekah Ann Hellewell Christopher James Foley Treasurer May Htut Pan Moe Lin Gao Christopher David Collier Stela Namazzi Hina Gillani Theja Manoharie Godakande Arachchi Folashade Ganiyat Ifekoya Nurgul Zhamentikova Obomate Benibo

Appointed 16 October 2024 Appointed 6 May 2025 Appointed 25 April 2025 Appointed 13 March 2025 Appointed 13 March 2025 Appointed 13 March 2025 Appointed 13 March 2025 Resigned 13 April 2025 Resigned 10 May 2024 Resigned 13 March 2025

Charity number

1197764

Registered in England and Wales

Registered and principal address

Bankers

St. Augustine's Centre Co-operative Bank Hanson Lane PO Box 250 Halifax Skelmersdale HX1 5PG WN8 6WT

Independent examiner

Alan Dodd FCCA West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed on 2 February 2022 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Calderdale Valley of Sanctuary

Trustees' report (continued) for the year ended 31 March 2025

Objectives and activities

The charity's objects

To advance equality and diversity for the public benefit for people seeking sanctuary by collaborating as a network of individuals and organisations and promoting activities that foster understanding between people from diverse backgrounds and welcome people who have made Calderdale their home.

To promote social inclusion for the public benefit by preventing people in Calderdale from becoming socially excluded, and relieving the needs of those people within Calderdale who are socially excluded by reason of their refugee or asylum seeker status and assisting them to integrate into society.

The charity's main activities

Calderdale Valley of Sanctuary has continued to facilitate, enable and grow the network of organisations and residents who support our aim to make Calderdale a place of welcome for people seeking asylum and refugees.

This has been achieved through a variety of methods including creating videos demonstrating what our members do to welcome people seeking sanctuary, Creating a video focussing on the strengths of people seeking sanctuary, taking part in campaigns to highlight the huge challenges that the current political and legal system presents to those seeking asylum, raising awareness locally of these issues and connecting members to create events which have a greater and wider impact.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular equality and diversity.

Achievements and performance

This financial year has seen a significant increase in the activities of Calderdale Valley of Sanctuary and its members resulting in an impact across the Borough

A 30% increase in membership organisations. March 2025, we had 121 members

The launch of Brave Boxes of Sanctuary with Ed Shift and distributed to families who arrive in Calderdale seeking asylum

A wide-ranging Refugee Week 2024 with more partners engaged than in 2023 and the delivery of the powerful play Refuge Island seen by 600 secondary school children

The reaccreditation of Hebden Bridge Picture house as a Cinema of Sanctuary.

Publication of our Calderdale Valley of Sanctuary organisational strategy and evaluation framework.

Participation in a range of Borough wide events including Tales of a Child, The Food Gathering and The Yorkshire Integration Festival 2024.

Publication of the research “Supporting healthy aging in women aged over 55 who seek asylum” with our partners The University of Manchester, Age UK and Rainbow Haven.

A well-attended celebration and AGM.

St Augustine’s CE school became our second school of Sanctuary. Congratulations!

A series of awareness raising sessions tailored to the specific requirements of our member organisations to increase understanding of the experiences of people seeking sanctuary in Calderdale.

An increase in volunteers with lived experience of the asylum system.

Calderdale Valley of Sanctuary

Trustees' report (continued) for the year ended 31 March 2025

Financial review

The net payments for the year were £3,332, including net receipts of £459 on unrestricted funds and net payments of £3,791 on restricted funds.

Reserves policy

The charity's free reserves, at the year end were £1,473.

Our reserves policy takes into consideration that we raise the vast majority of our funding through grant funding where we clearly articulate where the funds will be spent.

Reserves are maintained at a level that enables the charity to manage financial risk, ensuring that financial commitments can be met as they fall due.

1) Maintain an appropriate cash forecast

We will maintain a minimum 12 month rolling cash forecast, detailing the spend across all donor trusts, whether restricted or unrestricted, ensuring that the charity can continue to meet its financial obligations.

2) Restricted Funding

We will ensure that each tranche of restricted funding is regularly monitored to ensure that the funds are fully utilised in the areas that were specified in the grant application.

3) Unrestricted Funding

We will look to build up an unrestricted funding reserve of up to £1,000 so that we can respond to any opportunities that present themselves at short notice, after ensuring that reserves are sufficient to make redundancy payments to employees should the charity plan to cease trading.

26/08/2025

Approved by the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee)

Name: ……………..…..………….Laura Beesley

Calderdale Valley of Sanctuary

Independent examiner's report to the trustees of Calderdale Valley of Sanctuary

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025, which are set out on pages 6 to 9.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Alan Dodd FCCA

27/8/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Calderdale Valley of Sanctuary

Receipts and payments account for the year ended 31 March 2025

Notes 2025 Unrestricted funds £ Receipts Grants and donations (2) 459 Other income - Total receipts 459 Payments Salaries NI and pensions - Subcontractors - Professional fees - Payroll fees - Room hire - Staff expenses - Trustee expenses - Marketing, website and publicity - Refugee week - Design and print costs - Training - Events and activities - Running costs - Equipment - Independent examination - Volunteer costs - Total payments - Net receipts / (payments) 459 Fund balances brought forward 1,014 Fund balances carried forward (3) 1,473	2025 Restricted funds £ 32,739 - 32,739 17,498 5,489 450 288 300 657 1,183 1,414 855 476 4,150 370 2,187 29 600 584 36,530 (3,791) 14,142 10,351	2025 Total funds £ 33,198 - 33,198 17,498 5,489 450 288 300 657 1,183 1,414 855 476 4,150 370 2,187 29 600 584 36,530 (3,332) 15,156 11,824	2024 Total funds £ 28,402 185 28,587 8,172 1,635 298 366 797 252 755 532 3,820 - 437 1,067 252 280 600 - 19,263 9,324 5,832 15,156

Calderdale Valley of Sanctuary

Statement of assets and liabilities

as at 31 March 2025 2025 Unrestricted £ Cash funds Cash at bank 1,473 Total cash funds 1,473	2025 Restricted £ 10,351 10,351	2025 Total £ 11,824 11,824	2024 Total £ 15,156 15,156

Assets retained for the charity's own use Laptop Sony Vlog video camera with accessories ASVS X415 Laptop Apple iPhone SE

Liabilities Accruals Other creditors	2025 £ 600 63 663

The financial statements were approved by the board of trustees on …………..……...…….26/08/2025

Signed: ……………...………….…. (Trustee)

Name: ……………..…..………….Laura Beesley

Calderdale Valley of Sanctuary

Notes to the accounts

for the year ended 31 March 2025

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Calderdale Valley of Sanctuary

Notes to the accounts continued

for the year ended 31 March 2025

2 Grants and donations 2025 Unrestricted funds £ Brelms Trust - Community Foundation for Calderdale (CFFC) - Locala Community - National Lottery Community Fund - Calderdale MBC - The Wharfedale Foundation - Other donations 459 459 3 Restricted funds Balance b/f Incoming £ £ Brelms Trust 4,260 6,000 CFFC General Grant 2,982 - CFFC Culture Dale - 2,460 Locala Community - 1,423 CFFC Support & Integration 23 4,820 - CFFC Support & Integration 24 - 4,855 National Lottery Community Fund - 18,001 The Wharfedale Foundation 2,080 - 14,142 32,739	2025 Restricted funds £ 6,000 7,315 1,423 18,001 - - - 32,739 Outgoing £ 6,022 650 2,460 1,423 4,820 4,855 14,220 2,080 36,530	2025 Total funds £ 6,000 7,315 1,423 18,001 - - 459 33,198 Transfers £ - - - - - - - - -	2024 Total funds £ 5,000 7,952 - - 12,700 2,500 250 28,402 Balance c/f £ 4,238 2,332 - - - - 3,781 - 10,351

Fund name Brelms Trust CFFC General Grant CFFC Culture Dale Locala Community CFFC Support & Integration 23

Purpose of restriction

To cover the core costs of the organisation. To deliver specific activities as part of refugee week.

To expand and build upon the initial success of the Writers Refuge. Working with EdShift to provide Brave Boxes to young migrants. To develop networks and partnerships with our members and supporters.

CFFC Support & Integration 24 To develop networks and partnerships with our members and supporters. National Lottery Community Fund To cover the core costs of the organisation and fund specific projects. The Wharfedale Foundation Deliver mentoring to writers who are seeking sanctuary.

4 Related party transactions

Trustee expenses

During the year 4 trustees were paid a total of £1,159, in respect of travel £279 and telephone and internet £880 (previous year: 4 trustees, £755 - £50 travel, £525 telephone and internet and £180 childcare costs).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.