## Calderdale Valley of Sanctuary Charity number 1197764 ## Annual Report and Financial Statements for the year ended 31 March 2025 ## Calderdale Valley of Sanctuary ## Annual Report and Financial Statements for the year ended 31 March 2025 |**Contents**|**Page**| |---|---| |Trustees' report|2 to 4| |Examiner's report|5| |Receipts and payments account|6| |Statement of assets and liabilities|7| |Notes to the accounts|8 to 9| **Prepared by West Yorkshire Community Accountancy Service CIO** 1 ## Calderdale Valley of Sanctuary ## Trustees' report for the year ended 31 March 2025 ## **Reference and administrative details of the charity, its trustees and advisors** The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Laura Beesley Chair Bilikisu Eleyinmi Rebekah Ann Hellewell Christopher James Foley Treasurer May Htut Pan Moe Lin Gao Christopher David Collier Stela Namazzi Hina Gillani Theja Manoharie Godakande Arachchi Folashade Ganiyat Ifekoya Nurgul Zhamentikova Obomate Benibo Appointed 16 October 2024 Appointed 6 May 2025 Appointed 25 April 2025 Appointed 13 March 2025 Appointed 13 March 2025 Appointed 13 March 2025 Appointed 13 March 2025 Resigned 13 April 2025 Resigned 10 May 2024 Resigned 13 March 2025 ## **Charity number** 1197764 Registered in England and Wales ## **Registered and principal address** ## **Bankers** St. Augustine's Centre Co-operative Bank Hanson Lane PO Box 250 Halifax Skelmersdale HX1 5PG WN8 6WT ## **Independent examiner** Alan Dodd FCCA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW ## **Structure, governance and management** The charity is a Charitable Incorporated Organisation (CIO) association formed on 2 February 2022 and is governed by a constitution. ## **Method of recruitment and appointment of trustees** The trustees of the charity are appointed by the members at the AGM. 2 ## Calderdale Valley of Sanctuary ## Trustees' report (continued) for the year ended 31 March 2025 ## **Objectives and activities** ## **The charity's objects** To advance equality and diversity for the public benefit for people seeking sanctuary by collaborating as a network of individuals and organisations and promoting activities that foster understanding between people from diverse backgrounds and welcome people who have made Calderdale their home. To promote social inclusion for the public benefit by preventing people in Calderdale from becoming socially excluded, and relieving the needs of those people within Calderdale who are socially excluded by reason of their refugee or asylum seeker status and assisting them to integrate into society. ## **The charity's main activities** Calderdale Valley of Sanctuary has continued to facilitate, enable and grow the network of organisations and residents who support our aim to make Calderdale a place of welcome for people seeking asylum and refugees. This has been achieved through a variety of methods including creating videos demonstrating what our members do to welcome people seeking sanctuary, Creating a video focussing on the strengths of people seeking sanctuary, taking part in campaigns to highlight the huge challenges that the current political and legal system presents to those seeking asylum, raising awareness locally of these issues and connecting members to create events which have a greater and wider impact. ## **Public benefit statement** In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular equality and diversity. ## **Achievements and performance** This financial year has seen a significant increase in the activities of Calderdale Valley of Sanctuary and its members resulting in an impact across the Borough A 30% increase in membership organisations. March 2025, we had 121 members The launch of Brave Boxes of Sanctuary with Ed Shift and distributed to families who arrive in Calderdale seeking asylum A wide-ranging Refugee Week 2024 with more partners engaged than in 2023 and the delivery of the powerful play Refuge Island seen by 600 secondary school children The reaccreditation of Hebden Bridge Picture house as a Cinema of Sanctuary. Publication of our Calderdale Valley of Sanctuary organisational strategy and evaluation framework. Participation in a range of Borough wide events including Tales of a Child, The Food Gathering and The Yorkshire Integration Festival 2024. Publication of the research “Supporting healthy aging in women aged over 55 who seek asylum” with our partners The University of Manchester, Age UK and Rainbow Haven. A well-attended celebration and AGM. St Augustine’s CE school became our second school of Sanctuary. Congratulations! A series of awareness raising sessions tailored to the specific requirements of our member organisations to increase understanding of the experiences of people seeking sanctuary in Calderdale. An increase in volunteers with lived experience of the asylum system. 3 ## Calderdale Valley of Sanctuary ## Trustees' report (continued) for the year ended 31 March 2025 ## **Financial review** The net payments for the year were £3,332, including net receipts of £459 on unrestricted funds and net payments of £3,791 on restricted funds. ## **Reserves policy** The charity's free reserves, at the year end were £1,473. Our reserves policy takes into consideration that we raise the vast majority of our funding through grant funding where we clearly articulate where the funds will be spent. Reserves are maintained at a level that enables the charity to manage financial risk, ensuring that financial commitments can be met as they fall due. ## 1) Maintain an appropriate cash forecast We will maintain a minimum 12 month rolling cash forecast, detailing the spend across all donor trusts, whether restricted or unrestricted, ensuring that the charity can continue to meet its financial obligations. ## 2) Restricted Funding We will ensure that each tranche of restricted funding is regularly monitored to ensure that the funds are fully utilised in the areas that were specified in the grant application. ## 3) Unrestricted Funding We will look to build up an unrestricted funding reserve of up to £1,000 so that we can respond to any opportunities that present themselves at short notice, after ensuring that reserves are sufficient to make redundancy payments to employees should the charity plan to cease trading. ## 26/08/2025 Approved by the board of trustees on …………..……...……. Signed: ………………..…………. (Trustee) ## Name: ……………..…..………….Laura Beesley 4 ## Calderdale Valley of Sanctuary ## Independent examiner's report to the trustees of Calderdale Valley of Sanctuary I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025, which are set out on pages 6 to 9. ## **Responsibilities and basis of report** As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: …………………………………… Name: Alan Dodd FCCA 27/8/2025 ## **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW 5 ## Calderdale Valley of Sanctuary ## Receipts and payments account for the year ended 31 March 2025 |Notes
2025
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
459
Other income
-
**Total receipts**
459
**Payments**
Salaries NI and pensions
-
Subcontractors
-
Professional fees
-
Payroll fees
-
Room hire
-
Staff expenses
-
Trustee expenses
-
Marketing, website and publicity
-
Refugee week
-
Design and print costs
-
Training
-
Events and activities
-
Running costs
-
Equipment
-
Independent examination
-
Volunteer costs
-
**Total payments**
-
**Net receipts / (payments)**
459
**Fund balances brought forward**
1,014
**Fund balances carried forward**
(3)
1,473|2025
Restricted
funds
£
32,739
-
32,739
17,498
5,489
450
288
300
657
1,183
1,414
855
476
4,150
370
2,187
29
600
584
36,530
(3,791)
14,142
10,351|2025
Total
funds
£
33,198
-
33,198
17,498
5,489
450
288
300
657
1,183
1,414
855
476
4,150
370
2,187
29
600
584
36,530
(3,332)
15,156
11,824|2024
Total
funds
£
28,402
185
28,587
8,172
1,635
298
366
797
252
755
532
3,820
-
437
1,067
252
280
600
-
19,263
9,324
5,832
15,156| |---|---|---|---| 6 ## Calderdale Valley of Sanctuary ## Statement of assets and liabilities |as at 31 March 2025
2025
Unrestricted
£
**Cash funds**
Cash at bank
1,473
**Total cash funds**
1,473|2025
Restricted
£
10,351
10,351|2025
Total
£
11,824
11,824|2024
Total
£
15,156
15,156| |---|---|---|---| **Assets retained for the charity's own use** Laptop Sony Vlog video camera with accessories ASVS X415 Laptop Apple iPhone SE |**Liabilities**
Accruals
Other creditors|2025
£
600
63
663| |---|---| The financial statements were approved by the board of trustees on …………..……...…….26/08/2025 Signed: ……………...………….…. (Trustee) ## Name: ……………..…..………….Laura Beesley 7 ## Calderdale Valley of Sanctuary ## Notes to the accounts for the year ended 31 March 2025 ## **1 Accounting policies** ## **Basis of accounting** The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years. ## **Taxation** As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each fund is included in the notes to the accounts. 8 ## Calderdale Valley of Sanctuary ## Notes to the accounts continued ## for the year ended 31 March 2025 |**2 Grants and donations**
2025
Unrestricted
funds
£
Brelms Trust
-
Community Foundation for Calderdale (CFFC)
-
Locala Community
-
National Lottery Community Fund
-
Calderdale MBC
-
The Wharfedale Foundation
-
Other donations
459
459
**3 Restricted funds**
Balance b/f
Incoming
£
£
Brelms Trust
4,260
6,000
CFFC General Grant
2,982
-
CFFC Culture Dale
-
2,460
Locala Community
-
1,423
CFFC Support & Integration 23
4,820
-
CFFC Support & Integration 24
-
4,855
National Lottery Community Fund
-
18,001
The Wharfedale Foundation
2,080
-
14,142
32,739|2025
Restricted
funds
£
6,000
7,315
1,423
18,001
-
-
-
32,739
Outgoing
£
6,022
650
2,460
1,423
4,820
4,855
14,220
2,080
36,530|2025
Total
funds
£
6,000
7,315
1,423
18,001
-
-
459
33,198
Transfers
£
-
-
-
-
-
-
-
-
-|2024
Total
funds
£
5,000
7,952
-
-
12,700
2,500
250
28,402
Balance c/f
£
4,238
2,332
-
-
-
-
3,781
-
10,351| |---|---|---|---| **Fund name** Brelms Trust CFFC General Grant CFFC Culture Dale Locala Community CFFC Support & Integration 23 ## **Purpose of restriction** To cover the core costs of the organisation. To deliver specific activities as part of refugee week. To expand and build upon the initial success of the Writers Refuge. Working with EdShift to provide Brave Boxes to young migrants. To develop networks and partnerships with our members and supporters. CFFC Support & Integration 24 To develop networks and partnerships with our members and supporters. National Lottery Community Fund To cover the core costs of the organisation and fund specific projects. The Wharfedale Foundation Deliver mentoring to writers who are seeking sanctuary. ## **4 Related party transactions** ## **Trustee expenses** During the year 4 trustees were paid a total of £1,159, in respect of travel £279 and telephone and internet £880 (previous year: 4 trustees, £755 - £50 travel, £525 telephone and internet and £180 childcare costs). ## **Trustee remuneration and benefits** No trustee received any remuneration or benefit during this or the previous year. 9