2024-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/24 Period start date To 31/12/24

Period end date

Charity name: Otley Foodbank

Charity registration number: 1197645

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are seeking to relieve persons in Otley, and surrounding districts in West and North Yorkshire, that are in financial hardship, need or distress in such ways as the trustees from time-to-time think fit, in particular, but not exclusively by: a) providing emergency food, essential toiletries and household items to individuals and families in need and / or for distribution by charities or other organisations working to prevent or relieve poverty, and b) such other means, including (but not limited to) the relevant provision of support or signposting to relevant information or other advisory services as the trustees shall think fit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity has provided an average of 280 food parcels per month to those in need in Otley and the surrounding area, following a referral from other agencies. This is slightly fewer than last year as we made some changes to our system, requiring recipients to ask for a new referral after 8 weeks, up to a maximum of 3 referrals in a 12 month period. This was decided, after much discussion, as we were concerned that the amount we were spending to supplement food donations was exceeding financial donations.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had due regard for the guidance issued on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	When funds allow, the charity may make a grant to other charities or charitable organisations, seeking to alleviate food poverty
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The charity, and the work it does, is organised and staffed wholly by volunteers, whose contribution is invaluable. We have about 60 volunteers who make up parcels, stock shelves, collect from collection points and deliver parcels to recipients. The Trustees and Management Group are also volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In 2024, the charity delivered 3353 parcels to recipients who were struggling to feed themselves and their families. Many were parcels delivered on a weekly basis as the energy and cost of living crisis continued and families found themselves unable to cope without help. We also delivered items at Christmas and Easter to provide extra seasonal items which many could not afford.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The charity has achieved its objectives although we accept that we may not have reached all those in need of help. We continue to try to reach as many as

		possible.
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Our financial position is healthy. We received £28,517 in donations of which £10,000 was a donation from The Postcode Lottery. The Postcode Lottery. We spent £26,465 to supplement food donations and £2,576 on running costs. The balance in our account is £46,683
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held, firstly, to enable the purchase of supplies to supplement the food donations. We currently spend an average of £ 500 each week on purchase of food. This amount has increased over the year as prices have risen. We now find that our spend exceeds our monthly donations Secondly, we have a short lease from the Local Authority for our premises. We may have to find other premises on which we would have to pay a commercial rent.
Amount of reserves held	Para 1.22	Our end of year balance is £46,683, all of which is available for use
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The funding for the charity comes from donations from the general public and local businesses
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	A fall in donations of food at collection points makes it difficult, at times, to keep up with the increasing demand. We have the funds to shop for supplies but find that we are regularly spending more to keep up with demand. We are now spending more each month than we receive in donaons.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees were originally selected from the steering group, made up of representatives of local churches. In future, we will look to fill vacancies from our group of volunteers, or from the local community.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Volunteers are asked to fill in an application form, provide two referees and have an interview with a trustee. Delivery drivers are asked to complete a Self-Declaration form, confirming they have no convictions. We have an Advice for Drivers document, with information on safe practice. Procedures are in place to deal with any situations which compromise safety. We have appointed a safeguarding offcer. Training is given by working with other, more experienced volunteers.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity has 6 trustees, who are volunteers, and the day to day running of the charity is delegated to a management group, made up of the trustees and two volunteers. The charity has links within the local community, to other groups, who, in the main, carry out charitable functions. Otley Community Group was set up at the beginning of the covid pandemic to co- ordinate a whole town response and has continued to meet, recognising the mutual support it offers.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Otley Foodbank
Other name the charity uses

Registered charity number	1197645
Charity’s principal address	Spring Gardens Annexe Westbourne Grove Otley LS21 3LJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	ShirleyRuth Parker	Chair
	Rosemarie Utley	Treasurer
	BarryMilner
	John Howard Chaplin
	Allan Frederick Boddy
	Margaret Lesley Turner

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Shirley Ruth Parker

Position (eg Secretary, Chair of trustees Chair, etc)

Date

CHARITY COMMISSION LNtsiAND AND WAtES O Y L tsy 1SAn Receipts and payments accounts CC16a For th• p•rfod To . IZ.Zo4- Soction A Receipts and payments Unr••tslct•d fund• RMtrlet•d lu1￿• En¢lowm•fit lund• Tot•1 fund• L•¥1 y••r 10 ty4• n••r••t £ to lh• nMF••lÉ to n•w••t t ioth• nMrnAtt to th• £ A1 R•c•l l• AR) 25 Sii L8S¥i JO ￿78 n¥ lyS17 AJP• nl• Sub tot1 A4 Awl and InvMtm•nt Sub tot•1 N•t oIr•¢•Ip￿{p•Yrn•n11) AS Tr•n•l•r• b•tw••n lund• A8 C••h lund la•t ymr •nd C•8h lundJ th1* y••r •nd CCXX Rl •cc¢unt• ISSI

Section B Statement of assets and liabilities at the end of the period Unrestr4cted lund• to ng•rvtÉ Rstdcted lund• Endowment lund• to nur•4t £ B1 C••h fund8 Total ¢ash fvnds •>)JwMib}I Unrn•trlct fund• lo nur••t e R••trlctgd lund• to n•avMtE End<)wm•n¢ fund• to E 0rf311 Fund towhlch •Mg1 b•lon Detai15 CoBt loptloth•l) hlch Currnnt v•1 onal Doiails Cwlloworbnl) B4 A•sgts r•talnod for th• charSty' own u•• Fund towhbch knouni duo Detsll BS Ll•bllltlo• SNJn•d by on• or truslges on b8haif ol th• tru$tws Date of roval SvJn?luro Prlnt N4m• CCXX R2 a￿Ounts ISSI 2￿24

CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examiner's report on the accounts Sectlon A Indopendent Examiner's Report Report to the trustees On accounts for tho year ended 31 Charity no lif any) Set out on pages Itemembei 10 Indude 11)e page nunibers of ￿ld111¥￿al ylipeis, I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended S I li As the charity's truslees. you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {"the Act.). Responsibilitiès and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent tThe d￿rity'S gross incorne exceeded £250,000 and l aFft qualifie examiner's statement undertake the examination by being a qualified membgr of lin88Ft Ramtrof applicable li#ts&bedyll. Delete ( l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe Ihat in, any malerial respect.. the accounting records were not kept in accordan￿ with sèction 130 of the Charities Act- or the accounts did not accord with the accounting records.. or the arxounls did not comply with Ihe applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection wilh the examinalion to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in th& brackets if they do not apply. IER Oct 2018

8lgn•d: D•t•: 2)(ty11i<5- Nam•; R•l•v*nt prof•Mlonal qu•llfi¢•tlonl•l or body (If any): Addr•u: 014 Section B Dl$closure Only complete if the examiner needs lo highlighl maienal marters ol ronc8rn (Me CC32. Independanl examinaiion of chanty •ccounl8' direcborn and guidance for éxaminers) IER Oct 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiners Report R•port to the tru•teesl m•M￿rn of Fr•f• W, On accounts for th• yoar •nd•d Charity no (if any) S•t out on pago• I report to the trustees on my examination of the unts of the above R••pon•lbll1ti￿ and AS the chanty tru8tees of the Trust, you are responsible for the preparation b••ls of rnport of the accounts in accordance with the requirements of the Charrtbes A( 2011 Ilhe Act.). I report in respect of my examination of th8 Trust's accounts carried out under s8Ction 145 of the 2011 Act and in Carrying out my examinatK)n. I have followed the applicable Directions given by the Charty Commission under section 14515)(b) of the Act. I have completed my examination. I confimi that no matenal mallers have come to my attention (other than that disdosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance wth section 130 of the Act or the accounts do not accord wrth the accountsn9 records Indop•nd•nt •xamln•rf8 Statement I have no concems and have Come across no olher matters in connacts'on with the examination to which attention should be drawn in order to enable proper understanding of the aG¢ounts to be reached. . P188se delete the ¥wds in the br8ckets rf they Iyo not apply. Dats: Slgnod: Nam•: R•l•v*nt profo••lon•l quallflcatlon(s) or body Ilf anyl: r rlthi (l{itr) J• 4 ¢ Addr•M: IER OCto￿r 2018