The Hurstpierpoint Players Trustees, Annual Report for the year ended 30 April 2025 The trustees present their report with the financial statements of the charity for the year ended 30 April 2025. The trustees have adopted the provision of Accounting and Reporting by Charities: Statement of Recommended PractÉce applicable to charities preparing their accounts Fn accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective I January 20191. oBJEIVES AND ACTIVITIES Ob5ectives and aims The Hurstpierpoint Players Ihereinafter referred to as.the society" was established to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art. The charity's property, the theatre premises at 147 High Street, Hurstpierpoint, West Sussex Iknown as the Players Theatre), is available for use by members of the society and other groups and individuals in furtherance of the objectives of the charity. To achieve the objectives of the charity, the society= Presents as many and as a broad range of dramatic productions to the public as possible, and offers opportunities to encourage member5 to actively partiiipate in various aspects of the dramatic productions.. -Organises a variety of other events and 3ctivKties for the education and entertainment of its members and the public.. -Provide facilities to other groups and individuals for arts-related event5 and activities including the presentation of public performances- -Aims to maintain and improve the charity's theatre premises and other capital assets in order to provide the best Possible facilities for all users and members of the public. PUBLIC BENEFIT The trustees have had regard to the Charity Commission guidance on public benefit and have paid due regard to it in detiding what activates the charity should undertake. The trustees consider that the charity has continued to meet the public benefit requirement in the advancement of the arts and in particular proving opportunities in amateur dramatics for both participants and audiences. This fits within charitable purposes given in the Charities Act 2006 and the trustees consider that there are no undue restrictions on who may benefit from ihe charity's activitie5. Page I
ACHIEVEMENT AND PERFORMANCE Charltable activities With regafd to the CIO. We received the order from the Charities Commission to transfer the societies assets to the CIO. An application to the Land Registry to transfer the title was made. We are still awaiting confirmation of this from them. Dramatic Productions In the financial year to 30 April 2025, the society produced four productions July 2024 Sep 2024 Dec 2024 Mar 2025 Daisy Pulls It Off The Father Robinson Crusoe Witness for the Prosecution Other Events and Activities The social group presented a number of events includin& a garden party hosted by Mr & Mrs Squire. quiz and fish supper evening hosted by Belinda Sharp. Other Rroups and IndIdual5 The village cinema Society was able to start there winter and spring programmes. Also included were National Theatre screenings. Apri1 saw the Young Actors group hire the theatre for two succe55Ful performances. as did Dionysus Theatre group in lune_ The theatre was also hired on a couple of otcasions for private film and birthday parties. FINACIAL REVIEW Financial position The attached financial statements show the state of fInanS as of the 30 April 2025 which the trustees consider to be sound. The trustees consider that the accounts comply wirh current stètutory requirements. the requirements of the governing body and the requirements of the charity SORP. Throughout the year a small number of members have voluntarily given of their time and expertise particularity in relation to the repair and maintenance of the theatre premises and in ensuring compliance with the licencing and other legislation. The value of this assistance is unquantifiable but the Charity is heavily reliant upon this to pursuè iys work. Page 2
The Hurstpierpoint Players Trustees, Annual Report for the year ended 30 April 2024 FINACIAL REVIEW Reserves policy By their very nature, many of the charity's sources of income are neither regular nor secure, e.g. income from productions. charges made for use of the theatre, donations and fund raising events. For this reason, the normal policy of the Trustees is to maintain reserves of unrestricted fund approximately one quarter of the Charity's annual expenditure (excluding expenditure on production51 in order to ensure that fund are available to meet the costs of provision/maintenance of the theatre premises, scenery and equipment, management and administration costs, and any costs of am exceptional nature which may arise from time to time. For the past few years. the policy of the Trustees has been to increase the reserves of unrestricted funds to a level, which would enable the charity to undertake further improvements to the premises and of course to carry out the refurbishment project which has now been completed. Reserves of unrestricted funds held at 30th April 2025 amounted to £121.412. This will enable the charity to continue the work of upgrading the theatre and safeguard its future. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its goverr)ing document. a deed of trust and constitutes an unincorporated charitv The existing trustees propose to change the charity to a CHARITABLE INCORPORTATED ORGANJSATION ICIOI. This will enable the charity to move forward. The governing document Iconstitutionl has been rewritten to reflect the change and will be to the membership at the AGM. Organisational strurture The charity is administered by the Trustees who meet monthly. All final decisions relating to the activities of the charity are taken by the Trustees who appoint member5 of the Society to undertake the day-to-day planning. organising and managing of activities such as the presentation of dramatic productions, the maintenance and improvement of the theatre premise. fundraisin& social sand other events, publicity and promotions etc. Risk management The trustees have assessed the major risks to which the charity is exposed. in particular those relating to the operations and finances of the Society. and are satisfied that systems are in place to mitigate our exposure to the major risk. Page 3
REFERENCE AND ADMINsfRATIVE DETAIL5 Registered Charity number 272635 Principle address 15 Fairfield Crescent Hurstpierpoint Hassocks 8N6 9SF Trustees SJ Hile M Croft S P Wicks R Coney R Sampson A Hopper l Kearns J Figgins T Kent Independent Examiner Daniel Pettitt FCCA Keymer Haslam & Co 416 Church Road Burgess Hill West Sussex RH15 9AE Approved by order of the board of trustees on.......................... And Signed on tts behalf by-. A Hopper- Trustee Page 4
The Hurstpierpoint Players Independent examiner's report to the trustees of The Hurstpierpoint Players for the year ended 30 April 2025 I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 April 2025 which are set out on pages 6 to 7. Responsibilities and basis of report As the charitW5 trustee5 you are responsible for the preparation of the accounts in accordance with the reqijirements of the Charities Art 20111.the Arfl. I report in respect of my examination of the chariWs accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act_ Independent examiner'5 Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respert of the charity as required by sertion 130 of the Act,. or the accounts do not accord with those recordsL' or the accounts ¢Jo not comply with the applicable requirernents concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair Vie which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Daniel Pettitt FCCA Keymer Haslam & Co Chartered Accountants 416 Church Road Burgess Hill West Sussex, RH15 9AE (Datel Page S
The Hurstpierpoint Players Statemènt of financial artivities For the year ended 30 April 2025 Unrestricted Fund Restricted Fund 2025 2024 Note Income Productions Subscriptions Fundraising Donations Charges for use of;heatre Bar Income Other Bank interest 21,268 468 210 21,268 468 210 170 20,292 1,696 422 82 170 3,030 8.336 2,050 974 3,030 8,336 2,050 974 4.523 8,924 406 723 TOTAL REVENUE 36.506 36,506 37,068 DIRECT CHARITABLE EXPENDITURE Production costs Bar expenses Advertising Fundraising Insurance Management & Admin Telephone R&R Bad Debt Other Legal 8rProfe55ional Accountancy L&H Rates 13,844 3,707 2.199 13,844 3,707 2,199 60 4,918 3.905 1,361 115 3.573 264 639 6.360 3,573 264 639 6,360 3.347 4,045 633 3,543 2,594 2.594 1,544 1,201 2.872 335 1.201 2,872 335 1,320 3.755 536 38 Bank Charges Depreciation 3.698 3,698 4,931 41,346 41.346 33,991 SURPLUSIILOSSI FOR THE Y&qR 14,840) {4.8401 3.077 Page 6
The Hurstpierpoint Players Statement of assets and liabilities Year ended 30 April 2025 Unrestricted Fund Restricted Fund 2025 2024 Note FIXED ASSETS Tangible assets 72.254 72,254 75,952 CURRENT ASSErs Debtors Bank account Deposit account Petty c35h 866 13.523 35,912 S7 866 13,523 35,912 57 948 4,472 47.402 57 50,358 50,358 52,879 GROSS Ass5 122,612 122.612 128.831 CURRENT LIABILITIES Accru31s 11.2001 11,2001 12,5791 NET CURRENT ASSETS £ 121,412 £ 121,412 £ 126,252 GENERAL FUND Brought forward Surplus for the year 126.252 14,8401 126,252 14.8401 123,175 3,077 £ 121.412 £ 121,412 £ 126.252 The financial statements were approved by the board of Trustees and authorised for issue or¢ . And were signed on its behalf by A Hooper- Trustee Page 7
The Hurstpierpoint Players Notes to the Financial Statements Year ended 30 April 2025 Note ACCOUNTNING POUCIES Basis of preparation The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Ac£ounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charities preparing their actounts in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland IFRS1021 (effective I january 20191,. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the uk and Republic of Ireland. and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. In¢ome All income s reco8lltsed in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there 15 a legal or construrtive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement 3nd the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets and depreciation Depreciation is provided on all tangible fixed asset5 at rates calculated to write off the cost over their expected useful economic lives as follows-. Plant and machinery 25% on a reducing balance Taxation The charity is exempt from tax on its tharitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 8
The Hurstpierpoint Players Notes to the Financial Statements Year ended 30 April 2025 2 TRUSTEES'S REMUNERATION AND BENEFITS There were no tru5tees' remuneration or other benefits for the year ended 30 April 2025 nor for the year ended 30 April 2024 Trustees. expenses There were no trustees. expenses paid for the year ended 30 April 2025 nor for the year ended 30 April 2024. TANGIBLE FIXED ASSEf5 Freehold property Plant and machinery Total Cost at Additions Disposals Cost at 01 May 2024 61,161 51,733 112,894 30 April 2025 61.161 51,733 112,894 Depn at Charge Disposals Depn at 01 May 2024 36.942 3.698 36,942 3,698 30 April 2025 40,640 40,640 N8Vat 30 April 2025 61,161 11.093 72,254 N8Vat 30 April 2024 61,161 14.791 75,952 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Other debtors Prepayments 330 536 465 866 948 CREDITORS: AMOUNT5 FALLING DUE WITHIN ONE YEAR 2025 2024 Other creditors 1.200 2,579 MOVEMENT IN FUNDS At 01105124 Net At 30/04125 movement in funds Unrestricted funds General fund 126.252 14,8401 121,412 Total Funds 126,252 14.8401 121.412 Page 9
The Hurstpierpoint Players Notes to the Financial Statements Year ended 30 April 2025 MOVEMENT IN FUNDS- continued Net movement in fijnds. included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 36,506 141,3461 14.8401 Total Funds 36,506 141,3461 14,8401 RELATED PARTY DISCLOSURES There we no related party transartions for the year ended 30 April 2025 BANK ACCOUNT 2025 2024 Current Account- Charity Current Account- CIO 1,136 3,336 13.523 13.523 4,472 Page 10