The Hurstpierpoint Players
Trustees, Annual Report
for the year ended 30 April 2025
The trustees present their report with the financial statements of the charity for the year ended 30
April 2025. The trustees have adopted the provision of Accounting and Reporting by Charities:
Statement of Recommended PractÉce applicable to charities preparing their accounts Fn accordance
with Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective I
January 20191.
oBJE￿IVES AND ACTIVITIES
Ob5ectives and aims
The Hurstpierpoint Players Ihereinafter referred to as.the society" was established to promote the
advancement and improvement of general education in relation to all aspects of the art of drama and
the development of public appreciation of such art.
The charity's property, the theatre premises at 147 High Street, Hurstpierpoint, West Sussex Iknown
as the Players Theatre), is available for use by members of the society and other groups and
individuals in furtherance of the objectives of the charity.
To achieve the objectives of the charity, the society=
Presents as many and as a broad range of dramatic productions to the public as possible, and offers
opportunities to encourage member5 to actively partiiipate in various aspects of the dramatic
productions..
-Organises a variety of other events and 3ctivKties for the education and entertainment of its members
and the public..
-Provide facilities to other groups and individuals for arts-related event5 and activities including the
presentation of public performances-
-Aims to maintain and improve the charity's theatre premises and other capital assets in order to
provide the best Possible facilities for all users and members of the public.
PUBLIC BENEFIT
The trustees have had regard to the Charity Commission guidance on public benefit and have paid due
regard to it in detiding what activates the charity should undertake.
The trustees consider that the charity has continued to meet the public benefit requirement in the
advancement of the arts and in particular proving opportunities in amateur dramatics for both
participants and audiences. This fits within charitable purposes given in the Charities Act 2006 and the
trustees consider that there are no undue restrictions on who may benefit from ihe charity's activitie5.
Page I

ACHIEVEMENT AND PERFORMANCE
Charltable activities
With regafd to the CIO. We received the order from the Charities Commission to transfer the societies
assets to the CIO. An application to the Land Registry to transfer the title was made. We are still
awaiting confirmation of this from them.
Dramatic Productions
In the financial year to 30 April 2025, the society produced four productions
July 2024
Sep 2024
Dec 2024
Mar 2025
Daisy Pulls It Off
The Father
Robinson Crusoe
Witness for the Prosecution
Other Events and Activities
The social group presented a number of events includin& a garden party hosted by Mr & Mrs Squire.
quiz and fish supper evening hosted by Belinda Sharp.
Other Rroups and IndI￿dual5
The village cinema Society was able to start there winter and spring programmes. Also included were
National Theatre screenings.
Apri1 saw the Young Actors group hire the theatre for two succe55Ful performances. as did Dionysus
Theatre group in lune_
The theatre was also hired on a couple of otcasions for private film and birthday parties.
FINACIAL REVIEW
Financial position
The attached financial statements show the state of fInan￿S as of the 30 April 2025 which the
trustees consider to be sound.
The trustees consider that the accounts comply wirh current stètutory requirements. the
requirements of the governing body and the requirements of the charity SORP.
Throughout the year a small number of members have voluntarily given of their time and expertise
particularity in relation to the repair and maintenance of the theatre premises and in ensuring
compliance with the licencing and other legislation. The value of this assistance is unquantifiable but
the Charity is heavily reliant upon this to pursuè iys work.
Page 2

The Hurstpierpoint Players
Trustees, Annual Report
for the year ended 30 April 2024
FINACIAL REVIEW
Reserves policy
By their very nature, many of the charity's sources of income are neither regular nor secure, e.g.
income from productions. charges made for use of the theatre, donations and fund raising events. For
this reason, the normal policy of the Trustees is to maintain reserves of unrestricted fund
approximately one quarter of the Charity's annual expenditure (excluding expenditure on production51
in order to ensure that fund are available to meet the costs of provision/maintenance of the theatre
premises, scenery and equipment, management and administration costs, and any costs of am
exceptional nature which may arise from time to time.
For the past few years. the policy of the Trustees has been to increase the reserves of unrestricted
funds to a level, which would enable the charity to undertake further improvements to the premises
and of course to carry out the refurbishment project which has now been completed.
Reserves of unrestricted funds held at 30th April 2025 amounted to £121.412. This will enable the
charity to continue the work of upgrading the theatre and safeguard its future.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its goverr)ing document. a deed of trust and constitutes an unincorporated
charitv
The existing trustees propose to change the charity to a CHARITABLE INCORPORTATED
ORGANJSATION ICIOI. This will enable the charity to move forward. The governing document
Iconstitutionl has been rewritten to reflect the change and will be to the membership at the AGM.
Organisational strurture
The charity is administered by the Trustees who meet monthly. All final decisions relating to the
activities of the charity are taken by the Trustees who appoint member5 of the Society to undertake
the day-to-day planning. organising and managing of activities such as the presentation of dramatic
productions, the maintenance and improvement of the theatre premise. fundraisin& social sand other
events, publicity and promotions etc.
Risk management
The trustees have assessed the major risks to which the charity is exposed. in particular those relating
to the operations and finances of the Society. and are satisfied that systems are in place to mitigate
our exposure to the major risk.
Page 3

REFERENCE AND ADMINsfRATIVE DETAIL5
Registered Charity number
272635
Principle address
15 Fairfield Crescent
Hurstpierpoint
Hassocks
8N6 9SF
Trustees
SJ Hile
M Croft
S P Wicks
R Coney
R Sampson
A Hopper
l Kearns
J Figgins
T Kent
Independent Examiner
Daniel Pettitt FCCA
Keymer Haslam & Co
416 Church Road
Burgess Hill
West Sussex
RH15 9AE
Approved by order of the board of trustees on.......................... And Signed on tts behalf by-.
A Hopper- Trustee
Page 4

The Hurstpierpoint Players
Independent examiner's report to the trustees of The Hurstpierpoint Players
for the year ended 30 April 2025
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30
April 2025 which are set out on pages 6 to 7.
Responsibilities and basis of report
As the charitW5 trustee5 you are responsible for the preparation of the accounts in accordance with
the reqijirements of the Charities Art 20111.the Arfl.
I report in respect of my examination of the chariWs accounts carried out under section 145 of the
Act and in carrying out my examination I have followed all the applicable Directions given by the
Charity Commission under section 1451511bl of the Act_
Independent examiner'5 Statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
accounting records were not kept in respert of the charity as required by sertion 130 of the Act,.
or
the accounts do not accord with those recordsL' or
the accounts ¢Jo not comply with the applicable requirernents concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair Vie￿ which is not a matter considered as part of
an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Daniel Pettitt FCCA
Keymer Haslam & Co
Chartered Accountants
416 Church Road
Burgess Hill
West Sussex, RH15 9AE
(Datel
Page S

The Hurstpierpoint Players
Statemènt of financial artivities
For the year ended 30 April 2025
Unrestricted
Fund
Restricted
Fund
2025
2024
Note
Income
Productions
Subscriptions
Fundraising
Donations
Charges for use of;heatre
Bar Income
Other
Bank interest
21,268
468
210
21,268
468
210
170
20,292
1,696
422
82
170
3,030
8.336
2,050
974
3,030
8,336
2,050
974
4.523
8,924
406
723
TOTAL REVENUE
36.506
36,506
37,068
DIRECT CHARITABLE EXPENDITURE
Production costs
Bar expenses
Advertising
Fundraising
Insurance
Management & Admin
Telephone
R&R
Bad Debt
Other
Legal 8rProfe55ional
Accountancy
L&H
Rates
13,844
3,707
2.199
13,844
3,707
2,199
60
4,918
3.905
1,361
115
3.573
264
639
6.360
3,573
264
639
6,360
3.347
4,045
633
3,543
2,594
2.594
1,544
1,201
2.872
335
1.201
2,872
335
1,320
3.755
536
38
Bank Charges
Depreciation
3.698
3,698
4,931
41,346
41.346
33,991
SURPLUSIILOSSI FOR THE Y&qR
14,840)
{4.8401
3.077
Page 6

The Hurstpierpoint Players
Statement of assets and liabilities
Year ended 30 April 2025
Unrestricted
Fund
Restricted
Fund
2025
2024
Note
FIXED ASSETS
Tangible assets
72.254
72,254
75,952
CURRENT ASSErs
Debtors
Bank account
Deposit account
Petty c35h
866
13.523
35,912
S7
866
13,523
35,912
57
948
4,472
47.402
57
50,358
50,358
52,879
GROSS Ass￿5
122,612
122.612
128.831
CURRENT LIABILITIES
Accru31s
11.2001
11,2001
12,5791
NET CURRENT ASSETS
£ 121,412
£ 121,412
£ 126,252
GENERAL FUND
Brought forward
Surplus for the year
126.252
14,8401
126,252
14.8401
123,175
3,077
£ 121.412
£ 121,412
£ 126.252
The financial statements were approved by the board of Trustees and authorised for issue or¢
. And were signed on its behalf by
A Hooper- Trustee
Page 7

The Hurstpierpoint Players
Notes to the Financial Statements
Year ended 30 April 2025
Note
ACCOUNTNING POUCIES
Basis of preparation
The financial statements of the charity, which is a public benefit entity under FRS 102, have been
prepared in accordance with the Charities SORP IFRS 1021 'Ac£ounting and Reporting by
Charities.. Statement of Recommended Practice applicable to Charities preparing their actounts
in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland
IFRS1021 (effective I january 20191,. Financial Reporting Standard 102 'The Financial Reporting
Standard applicable in the uk and Republic of Ireland. and the Charities Act 2011. The financial
statements have been prepared under the historical cost convention.
In¢ome
All income s reco8lltsed in the Statement of Financial Activities once the charity has entitlement
to the funds, it is probable that the income will be received and the amount can be measured
reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there 15 a legal or construrtive obligation
committing the charity to that expenditure, it is probable that a transfer of economic benefits
will be required in settlement 3nd the amount of the obligation can be measured reliably.
Expenditure is accounted for on an accruals basis and has been classified under headings that
aggregate all cost related to the category. Where costs cannot be directly attributed to particular
headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets and depreciation
Depreciation is provided on all tangible fixed asset5 at rates calculated to write off the cost over
their expected useful economic lives as follows-.
Plant and machinery
25% on a reducing balance
Taxation
The charity is exempt from tax on its tharitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of
the trustees
Restricted funds can only be used for particular restricted purposes within the objectives of the
charity. Restrictions arise when specified by the donor or when funds are raised for particular
restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the
financial statements.
Page 8

The Hurstpierpoint Players
Notes to the Financial Statements
Year ended 30 April 2025
2 TRUSTEES'S REMUNERATION AND BENEFITS
There were no tru5tees' remuneration or other benefits for the year ended 30 April 2025 nor for
the year ended 30 April 2024
Trustees. expenses
There were no trustees. expenses paid for the year ended 30 April 2025 nor for the year ended
30 April 2024.
TANGIBLE FIXED ASSEf5
Freehold
property
Plant and
machinery
Total
Cost at
Additions
Disposals
Cost at
01 May 2024
61,161
51,733
112,894
30 April 2025
61.161
51,733
112,894
Depn at
Charge
Disposals
Depn at
01 May 2024
36.942
3.698
36,942
3,698
30 April 2025
40,640
40,640
N8Vat
30 April 2025
61,161
11.093
72,254
N8Vat
30 April 2024
61,161
14.791
75,952
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2025
2024
Other debtors
Prepayments
330
536
465
866
948
CREDITORS: AMOUNT5 FALLING DUE WITHIN ONE YEAR
2025
2024
Other creditors
1.200
2,579
MOVEMENT IN FUNDS
At
01105124
Net
At
30/04125
movement
in funds
Unrestricted funds
General fund
126.252
14,8401
121,412
Total Funds
126,252
14.8401
121.412
Page 9

The Hurstpierpoint Players
Notes to the Financial Statements
Year ended 30 April 2025
MOVEMENT IN FUNDS- continued
Net movement in fijnds. included in the above are as follows:
Incoming
resources
Resources
expended
Movement
in funds
Unrestricted funds
General fund
36,506
141,3461
14.8401
Total Funds
36,506
141,3461
14,8401
RELATED PARTY DISCLOSURES
There we no related party transartions for the year ended 30 April 2025
BANK ACCOUNT
2025
2024
Current Account- Charity
Current Account- CIO
1,136
3,336
13.523
13.523
4,472
Page 10