The Hurstwpoint Player5 Trustees. Annual Report for the year ended 30 April 2024 The trustees present their report with the finana31 statements of the charity forthe year ended 30 April 2024. The trustees have adopted the provision of Accounting and Reporting by CharFties: Statement of Recomfflended Practrce applicdble to charities preparing their accounts in accordan with Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102} (effective I January 20191. OBJEcfivES AND ACnv1ES Objertives and aims The Hurstpierpoint Player5 Ihereinafter referred to as "the society" was established to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of suth art. The charity's property, the theatre premises at 147 High Street, Hurstpierpoint, West Sussex (known as the Players Theatre), is available for use by members of the society and other groups and individuals in furtheran of the objertives of the thartty. To achieve the objectives of the charity. the society". - Presents as many and as a broad range of dramatic productions to the public as possible. and offers opportunities to encourage members to attively participate in various aspects of the dramatic productions: -Organises a variety of other events and activities for the education and entertainment of its members and the public,. -Provide facilities to other groups and individuals for arts-related events and actrvtties induding the presentation of public performances- -Aims to maintain and improve the charity's theatre premises and other capital assets in order to provide the best possible facilities for all users and members of the public. PUBUC BENEFIT The trustees have had regard to the CharFty Commission guidance on public benefit and have paid due regard to it in deciding what attlvates the charity should undertake. The trustees conslder that the charity has continued to meet the public benefft requirement in the advancement of the arts and in particular proving opportunities in amateur dramatics for both participants and audiences. This ffts wtthin charitable purposes given in the Charities Art 2006 and the trustees consider that there are no undue restrÈctions on who may benefft from the charity's activities. Page I
ACHIEVEMENT AND PERFORMANCE Charitable activittes With regard to the CIO. We received the order from the Charities Commission to transfer the societies assets to the CIO. An application to the Land Registry to transfer the title wa5 made. We are still awaiting confirmation of this from them. Dramati¢ ProductfOn5 In the financial yearto 30 April 2024, the society Pfcdud four productsons July 2023 Sep 2023 Dec 2023 Mar 2024 Table Manners Art ttle Red Riding Hood Lady in the Van Other Events and A(the$ The social group preserted a number of events includin& a garden party hosted by Mr & Mrs Squire. quiz and fish supper evening hosted by Belinda Sharp. Other 2roups and Individuals The village cinema soaety was able to start there winter and sprir¥ programmes. Also included were National Theatre screenings. April saw the Young Actors group hire the theatre for two successful Perfonnan5. as did Diony5US Theatre group in June. The theatre wa5 also hired on a couple of occasions for private film and birthday parties. FINACIAL REVIEW Financial position The attached financial statements show the state of finances as of the 30 April 2023 which the trustees consider to be sound. The trustees consider that the accounts comply with current statutory requiremerFts, the requirements of the governing body and the requirements of the charity SORP. Throughout the year a small number of members have voluntarity gtven of their time and expertise particularity in relation to the repair and maintenance of the theatre premises and in ensuring compliance with the licencing and other legislation. The value of this assistance is unquantifiable but the charity is heavi reliant upon this to pursue iys work. Page 2
The Hurstpieypoint Players Trustees, Annual Report for the year ended 30 April 2024 FINACIAL REVIEW Reserves poliry By their very Trature, many of the charity's sources of income are neither regular nor secure, e.g. income from productions, charges made for use of the theatre. donations and fund raising events. For this reason. the normal policy of the Trustees is to maintairl reserves of unrestricted fund approximately one quarter of the Chartty's annual expenditure lexduding expenditure on productions) in order to ensure that fund are available to meet the costs of provisionlmaintenance of the theatre premises. scenery and equipment, management and administration costs, and any costs of am exceptional nature which may arise from tFme to tirne. For the past few years, the policy of the Trustees has been to increase the reserves of unrestricted funds to a level, which would enable the charity to undertake further improvements to the premises and of course to carry out the refurbishment project which has now been completed. Reserves of unrestricted funds held at 301h April 2024 amounted to £112.574. This will enable the charity to continue the work of up8rading the theatre and safeguard its future. STRucfuRE. GOVERNANCE AND MANAGEMENT Governing dornent The charity is controlled by tts governing documenL a deed of trust and constitutes an unincorporated charity The existing trustees propose to change the charity to a CHARrtABLE INCORPORTATED ORGANISATION ICIOI. This will enable the charity to move forward. The goveming document Iconstitutionl has been rewiFtten to reflett the change and will be put to the membership at the AGM. Organi5ational structure The charity 15 administered by the Trustees who meet monthly. All final decisions relating to the artivities of the charity are taken by the Tnjstees who appoirrt members of the Society to undertake the day-to-day planning, organising and managing of activities such as the presentation of dramatic productions. the maintenènce and improvement of the theatre premise. fundraisin& social sand other events, publicity and profflotions etc. Risk managemenl The trustees have asse55ed the major risks to which the charity is exposed. in particular those relating to the operations and finances of the Society, and are satisfied that system5 are in pla to mitigate our exposure to the major ris Page 3
REFERENCE AND ADMINSfRATIVE DAll5 Registered Charity number 272635 Principle address 15 Faitfield Crescent Hurstpierpoint Hassocks 8N6 9SF Trustees SJ Hile M Somers (Retired July 20231 M Croft (Appointed July 20231 S P Wicks R Coney R Sampson A Hopper J Kearns Independent Examtner Daniel Pettitt FCCA Keymer Haslam & Co 416 Church Road Burgess Hill West Sussex RH15 9AE Approved by order of the board of trustee5 on.......................... And signed on its behalf by: A Hopper- Trustee Page 4
The HutstpieTpoint Ptsyers Independent examinerfs rep(vt to the trustees of The HurWerp(Nnt plr$ for the year ended 30 Aprll 2024 I report to the charity trustees on rny examination of the accounts of the tharity forthe year ended 30 April 2024 which are set out on pages 6 to 7. Responsibtrlities and basis of report As the charitys trustees you are responsible for the preparatlon of the accounts in accordan with the requirements of the Charities Act 2011 {'the ACVI. I report in SpeCt of my examination of the Charit5 accounts carried out under section 145 ofthe Art and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respert: accounting records were not kept in respert of the charity as required by section 130 of the Act,. or the accounts do not accord with those records[: or the accounts do not comply with the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports} Regulatiot 21J]8 otherthan any requirement that the accounts give a 'true and fair vievK whith is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connecti017 wtth the examinètion to which attention should be drawn in this report in order to enable a proper understandir¥ of the accounts to be reached. Daniel Pettitt FCCA Keymer Haslam & Co Chartered Accountants 416 Church Road Burgess Hill West Sussex, RH15 9AE (Oatel Page 5
The Hurstplerpoint Players Statement of financial activitses For the year ended 30 April 2024 Restrirted Fund 2024 2023 Fund Note Income Productions Subscriptions Fundraising Donations Charges for use of theatre Bar Income Other Bank interest 20,292 1.696 422 82 4.523 8.924 20.292 1.696 422 14,893 1,296 82 5,128 6,074 7,048 180 4.523 8,924 406 723 723 309 TOTAL REVENUE 37,068 37.068 34,928 DIREU CHARITABLE EXPENDITURE Production costs Bar expenses Advertising Fundraising Insurance Management & Admin Telephone R&R Bad Debt Other Legal & Professional Accountsncy L&H Rates Bank Charges Depreciation 4.918 3.905 1.361 115 3,347 4,045 633 3.543 4,918 3.905 1.361 115 3,347 4,(145 633 3.543 8.729 3,939 693 43 3,120 1.782 642 7,583 5.933 508 30 1.544 1,544 1.320 3,755 S36 38 4.931 1.320 3.755 536 38 4.931 2,825 459 495 33.991 33.991 36.781 SURPLUSIILOSS) FOR THE YEAR 3,077 3,077 {1.8531 Page 6
The HuTSlpiefpoinl Players Statement of assets and liabilities Year ended 30 April 2024 2024 2023 Note Fund Fund FIXED ASSErs Tangible assets 75.952 75,952 62,645 CURRENT ASSErs Debtors Bank account Deposit account Petty cash 754 6.298 54.679 58 4.472 47.402 57 4,472 47,402 57 52,879 52.879 61.789 GROSS ASSETS 128.831 128,831 124,434 CURRENT UABIUTIES Accruals 12,5791 12,5791 11.2591 NET CURRENT ASSETS £ 126252 £ 126,252 £ 123.175 GENERAL FUND Brought forward Surplus for the year 123,175 3.077 123,175 3.077 125.028 {1.8531 £ 126,252 £ 12625Z £ 123,175 The financial statements were approved by the ard of Twstees and authorised for issue on . And were signed on its behalf by A Hooper- Tnjstee Page 7
The HUtstp•ery1nt Players Notes to the Ftnancial Statements Year ended 30 April 2024 Note ACCOUKThIING POLICIES Basis of preparation The financial statements of the charity. whKh is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP {FRS 102) 'Accounting and Reporting by Charities- Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland IFRS1021 leffertive l January 20191,. Financial Reporting Standard 102 The Financial Reporting Standard applitable in the uk and Republic of Irelènd. and the Charities Act 2011. The financial statements have been prepad under the historical cost convention. Income All income s recognised in the Statement of Financial Activities once the charrty has entitlement to the funds. wt is probable that the income wll be received and the amount can be measured reliably. EXpeThdlre Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be dirertly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resour. Tangl1 Ilxed assets and Ikwedatlon Depreciation is provided on all tsngible fixed assets at rates calculated to write off the cost over their experted useful economlc Ie5 as follows: Plant and machinery 25% on a reducin8 balance Taxation The charity 15 exempt from tax on its charitable activities. Fund accounting Unrestritted fuwFds can be used in accordance with the charitable objertives at the discretion of the trustees Restricted fund5 can only be used for particular restricted purposes within the objectives of the charity. Restrtctions arise when specified by the donor or when funds are raised for particular restricted purposes. Further eKplanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 8
The Hufstpierpoint Players Notes to the Financial Statements Year ended 30 April 2024 TRUSTEES'S REMUNERATION AND BENEFITS There were no trustees. remuneratton or other benefits for the year ended 30 April 2024 nor ft)r the year ended 30 April 2023 Trustees, expenses There were no trustees. expenses paid for the year ended 30 April 2024 nor for the year ended 30April 2023. TANGIBLE FIXED ASSErs Freehold Plant and machinery Total property Cost at 01 May 2023 61,161 33,495 18.238 94,656 18,238 Additions Disposals Cost at 30 April 2024 61,161 51,733 112,894 Depn at Charge Disposals Depn at 01 May 2023 32.011 4.931 32,011 4,931 30 April 2024 36.942 36,942 NBV at 30 April 2024 61,161 14,791 75,952 NBV at 30 April 2023 61,161 1,484 62,645 DE8TORS.. AMoup¥fs FALLING DUE WtTHIN ONE YEAR 2024 2023 Other debtors Prepayments 465 288 466 754 CREDrroRS: AMOUPItS FALLING DUE WtrHIN ONE YEAR 2024 2023 Other credFtors 2.579 1.259 MOVEMEpif IN FUNDS At 01105123 Net At 30104124 movement in funds Unfestricted funds General fund 123,175 3.077 126.252 Total Funds 123.175 3.077 126.252 Page 9
The Hur5tpierpolnt Playe Notes to the Financial Ststements Year ended 30 Aprll 2024 MOVEMENT IN FUNDS- continued Net movement in funds. included in the above are as follows= Incoming resources Resources expended Movement in funds Unrestricted funds General fund 37.068 {33,9911 3.077 Total Funds 37,068 133.9911 3,077 RELATED PARTY DISCLOSURES There we no related party transactions for the year ended 30April 2024 8 BANK ACCOUNT 2024 2023 Current Account- Charity Current Account- CIO 1.136 3,336 6.298 4,472 6,298 Page 10