The Hurstwpoint Player5
Trustees. Annual Report
for the year ended 30 April 2024
The trustees present their report with the finana31 statements of the charity forthe year ended 30
April 2024. The trustees have adopted the provision of Accounting and Reporting by CharFties:
Statement of Recomfflended Practrce applicdble to charities preparing their accounts in accordan
with Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102} (effective I
January 20191.
OBJEcfivES AND ACnv￿1ES
Objertives and aims
The Hurstpierpoint Player5 Ihereinafter referred to as "the society" was established to promote the
advancement and improvement of general education in relation to all aspects of the art of drama and
the development of public appreciation of suth art.
The charity's property, the theatre premises at 147 High Street, Hurstpierpoint, West Sussex (known
as the Players Theatre), is available for use by members of the society and other groups and
individuals in furtheran￿ of the objertives of the thartty.
To achieve the objectives of the charity. the society".
- Presents as many and as a broad range of dramatic productions to the public as possible. and offers
opportunities to encourage members to attively participate in various aspects of the dramatic
productions:
-Organises a variety of other events and activities for the education and entertainment of its members
and the public,.
-Provide facilities to other groups and individuals for arts-related events and actrvtties induding the
presentation of public performances-
-Aims to maintain and improve the charity's theatre premises and other capital assets in order to
provide the best possible facilities for all users and members of the public.
PUBUC BENEFIT
The trustees have had regard to the CharFty Commission guidance on public benefit and have paid due
regard to it in deciding what attlvates the charity should undertake.
The trustees conslder that the charity has continued to meet the public benefft requirement in the
advancement of the arts and in particular proving opportunities in amateur dramatics for both
participants and audiences. This ffts wtthin charitable purposes given in the Charities Art 2006 and the
trustees consider that there are no undue restrÈctions on who may benefft from the charity's activities.
Page I

ACHIEVEMENT AND PERFORMANCE
Charitable activittes
With regard to the CIO. We received the order from the Charities Commission to transfer the societies
assets to the CIO. An application to the Land Registry to transfer the title wa5 made. We are still
awaiting confirmation of this from them.
Dramati¢ ProductfOn5
In the financial yearto 30 April 2024, the society Pfcdu￿d four productsons
July 2023
Sep 2023
Dec 2023
Mar 2024
Table Manners
Art
ttle Red Riding Hood
Lady in the Van
Other Events and A(th￿e$
The social group preserted a number of events includin& a garden party hosted by Mr & Mrs Squire.
quiz and fish supper evening hosted by Belinda Sharp.
Other 2roups and Individuals
The village cinema soaety was able to start there winter and sprir¥ programmes. Also included were
National Theatre screenings.
April saw the Young Actors group hire the theatre for two successful Perfonnan￿5. as did Diony5US
Theatre group in June.
The theatre wa5 also hired on a couple of occasions for private film and birthday parties.
FINACIAL REVIEW
Financial position
The attached financial statements show the state of finances as of the 30 April 2023 which the
trustees consider to be sound.
The trustees consider that the accounts comply with current statutory requiremerFts, the
requirements of the governing body and the requirements of the charity SORP.
Throughout the year a small number of members have voluntarity gtven of their time and expertise
particularity in relation to the repair and maintenance of the theatre premises and in ensuring
compliance with the licencing and other legislation. The value of this assistance is unquantifiable but
the charity is heavi￿ reliant upon this to pursue iys work.
Page 2

The Hurstpieypoint Players
Trustees, Annual Report
for the year ended 30 April 2024
FINACIAL REVIEW
Reserves poliry
By their very Trature, many of the charity's sources of income are neither regular nor secure, e.g.
income from productions, charges made for use of the theatre. donations and fund raising events. For
this reason. the normal policy of the Trustees is to maintairl reserves of unrestricted fund
approximately one quarter of the Chartty's annual expenditure lexduding expenditure on productions)
in order to ensure that fund are available to meet the costs of provisionlmaintenance of the theatre
premises. scenery and equipment, management and administration costs, and any costs of am
exceptional nature which may arise from tFme to tirne.
For the past few years, the policy of the Trustees has been to increase the reserves of unrestricted
funds to a level, which would enable the charity to undertake further improvements to the premises
and of course to carry out the refurbishment project which has now been completed.
Reserves of unrestricted funds held at 301h April 2024 amounted to £112.574. This will enable the
charity to continue the work of up8rading the theatre and safeguard its future.
STRucfuRE. GOVERNANCE AND MANAGEMENT
Governing do￿rnent
The charity is controlled by tts governing documenL a deed of trust and constitutes an unincorporated
charity
The existing trustees propose to change the charity to a CHARrtABLE INCORPORTATED
ORGANISATION ICIOI. This will enable the charity to move forward. The goveming document
Iconstitutionl has been rewiFtten to reflett the change and will be put to the membership at the AGM.
Organi5ational structure
The charity 15 administered by the Trustees who meet monthly. All final decisions relating to the
artivities of the charity are taken by the Tnjstees who appoirrt members of the Society to undertake
the day-to-day planning, organising and managing of activities such as the presentation of dramatic
productions. the maintenènce and improvement of the theatre premise. fundraisin& social sand other
events, publicity and profflotions etc.
Risk managemenl
The trustees have asse55ed the major risks to which the charity is exposed. in particular those relating
to the operations and finances of the Society, and are satisfied that system5 are in pla￿ to mitigate
our exposure to the major ris
Page 3

REFERENCE AND ADMINSfRATIVE D￿All5
Registered Charity number
272635
Principle address
15 Faitfield Crescent
Hurstpierpoint
Hassocks
8N6 9SF
Trustees
SJ Hile
M Somers (Retired July 20231
M Croft (Appointed July 20231
S P Wicks
R Coney
R Sampson
A Hopper
J Kearns
Independent Examtner
Daniel Pettitt FCCA
Keymer Haslam & Co
416 Church Road
Burgess Hill
West Sussex
RH15 9AE
Approved by order of the board of trustee5 on.......................... And signed on its behalf by:
A Hopper- Trustee
Page 4

The HutstpieTpoint Ptsyers
Independent examinerfs rep(vt to the trustees of The HurWerp(Nnt pl￿r$
for the year ended 30 Aprll 2024
I report to the charity trustees on rny examination of the accounts of the tharity forthe year ended 30
April 2024 which are set out on pages 6 to 7.
Responsibtrlities and basis of report
As the charitys trustees you are responsible for the preparatlon of the accounts in accordan￿ with
the requirements of the Charities Act 2011 {'the ACVI.
I report in ￿SpeCt of my examination of the Charit￿5 accounts carried out under section 145 ofthe
Art and in carrying out my examination I have followed all the applicable Directions given by the
Charity Commission under section 1451511bl of the Act.
Independent examlner's statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respert:
accounting records were not kept in respert of the charity as required by section 130 of the Act,.
or
the accounts do not accord with those records[: or
the accounts do not comply with the applicable requirements concerning the fom and content
of accounts set out in the Charities (Accounts and Reports} Regulatiot￿ 21J]8 otherthan any
requirement that the accounts give a 'true and fair vievK whith is not a matter considered as part of
an independent examination.
I have no concerns and have come across no other matters in connecti017 wtth the examinètion to
which attention should be drawn in this report in order to enable a proper understandir¥ of the
accounts to be reached.
Daniel Pettitt FCCA
Keymer Haslam & Co
Chartered Accountants
416 Church Road
Burgess Hill
West Sussex, RH15 9AE
(Oatel
Page 5

The Hurstplerpoint Players
Statement of financial activitses
For the year ended 30 April 2024
Restrirted
Fund
2024
2023
Fund
Note
Income
Productions
Subscriptions
Fundraising
Donations
Charges for use of theatre
Bar Income
Other
Bank interest
20,292
1.696
422
82
4.523
8.924
20.292
1.696
422
14,893
1,296
82
5,128
6,074
7,048
180
4.523
8,924
406
723
723
309
TOTAL REVENUE
37,068
37.068
34,928
DIREU CHARITABLE EXPENDITURE
Production costs
Bar expenses
Advertising
Fundraising
Insurance
Management & Admin
Telephone
R&R
Bad Debt
Other
Legal & Professional
Accountsncy
L&H
Rates
Bank Charges
Depreciation
4.918
3.905
1.361
115
3,347
4,045
633
3.543
4,918
3.905
1.361
115
3,347
4,(145
633
3.543
8.729
3,939
693
43
3,120
1.782
642
7,583
5.933
508
30
1.544
1,544
1.320
3,755
S36
38
4.931
1.320
3.755
536
38
4.931
2,825
459
495
33.991
33.991
36.781
SURPLUSIILOSS) FOR THE YEAR
3,077
3,077
{1.8531
Page 6

The HuTSlpiefpoinl Players
Statement of assets and liabilities
Year ended 30 April 2024
2024
2023
Note
Fund
Fund
FIXED ASSErs
Tangible assets
75.952
75,952
62,645
CURRENT ASSErs
Debtors
Bank account
Deposit account
Petty cash
754
6.298
54.679
58
4.472
47.402
57
4,472
47,402
57
52,879
52.879
61.789
GROSS ASSETS
128.831
128,831
124,434
CURRENT UABIUTIES
Accruals
12,5791
12,5791
11.2591
NET CURRENT ASSETS
£ 126252
£ 126,252
£ 123.175
GENERAL FUND
Brought forward
Surplus for the year
123,175
3.077
123,175
3.077
125.028
{1.8531
£ 126,252
£ 12625Z
£ 123,175
The financial statements were approved by the ￿ard of Twstees and authorised for issue on
. And were signed on its behalf by
A Hooper- Tnjstee
Page 7

The HUtstp•ery￿1nt Players
Notes to the Ftnancial Statements
Year ended 30 April 2024
Note
ACCOUKThIING POLICIES
Basis of preparation
The financial statements of the charity. whKh is a public benefit entity under FRS 102, have been
prepared in accordance with the Charities SORP {FRS 102) 'Accounting and Reporting by
Charities- Statement of Recommended Practice applicable to Charities preparing their accounts
in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland
IFRS1021 leffertive l January 20191,. Financial Reporting Standard 102 The Financial Reporting
Standard applitable in the uk and Republic of Irelènd. and the Charities Act 2011. The financial
statements have been prepa￿d under the historical cost convention.
Income
All income s recognised in the Statement of Financial Activities once the charrty has entitlement
to the funds. wt is probable that the income wll be received and the amount can be measured
reliably.
EXpeThdl￿re
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation
committing the charity to that expenditure. it is probable that a transfer of economic benefits
will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure is accounted for on an accruals basis and has been classified under headings that
aggregate all cost related to the category. Where costs cannot be dirertly attributed to particular
headings they have been allocated to activities on a basis consistent with the use of resour￿.
Tangl1￿ Ilxed assets and Ikwedatlon
Depreciation is provided on all tsngible fixed assets at rates calculated to write off the cost over
their experted useful economlc I￿e5 as follows:
Plant and machinery
25% on a reducin8 balance
Taxation
The charity 15 exempt from tax on its charitable activities.
Fund accounting
Unrestritted fuwFds can be used in accordance with the charitable objertives at the discretion of
the trustees
Restricted fund5 can only be used for particular restricted purposes within the objectives of the
charity. Restrtctions arise when specified by the donor or when funds are raised for particular
restricted purposes.
Further eKplanation of the nature and purpose of each fund is included in the notes to the
financial statements.
Page 8

The Hufstpierpoint Players
Notes to the Financial Statements
Year ended 30 April 2024
TRUSTEES'S REMUNERATION AND BENEFITS
There were no trustees. remuneratton or other benefits for the year ended 30 April 2024 nor ft)r
the year ended 30 April 2023
Trustees, expenses
There were no trustees. expenses paid for the year ended 30 April 2024 nor for the year ended
30April 2023.
TANGIBLE FIXED ASSErs
Freehold
Plant and
machinery
Total
property
Cost at
01 May 2023
61,161
33,495
18.238
94,656
18,238
Additions
Disposals
Cost at
30 April 2024
61,161
51,733
112,894
Depn at
Charge
Disposals
Depn at
01 May 2023
32.011
4.931
32,011
4,931
30 April 2024
36.942
36,942
NBV at
30 April 2024
61,161
14,791
75,952
NBV at
30 April 2023
61,161
1,484
62,645
DE8TORS.. AMoup¥fs FALLING DUE WtTHIN ONE YEAR
2024
2023
Other debtors
Prepayments
465
288
466
754
CREDrroRS: AMOUPItS FALLING DUE WtrHIN ONE YEAR
2024
2023
Other credFtors
2.579
1.259
MOVEMEpif IN FUNDS
At
01105123
Net
At
30104124
movement
in funds
Unfestricted funds
General fund
123,175
3.077
126.252
Total Funds
123.175
3.077
126.252
Page 9

The Hur5tpierpolnt Playe
Notes to the Financial Ststements
Year ended 30 Aprll 2024
MOVEMENT IN FUNDS- continued
Net movement in funds. included in the above are as follows=
Incoming
resources
Resources
expended
Movement
in funds
Unrestricted funds
General fund
37.068
{33,9911
3.077
Total Funds
37,068
133.9911
3,077
RELATED PARTY DISCLOSURES
There we no related party transactions for the year ended 30April 2024
8 BANK ACCOUNT
2024
2023
Current Account- Charity
Current Account- CIO
1.136
3,336
6.298
4,472
6,298
Page 10