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2023-12-31-accounts

Charity Registration No. 1197531

BRADFORD BABY BANK

TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

BRADFORD BABY BANK

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Vickie Jubb (Chairperson)
Emma Clarke (Treasurer)
Helen Goult
Danuta Petrie
Anne-Marie Murphy
Charity number 1197531
Principal address 1 Carr Hill Drive
Calverley
Pudsey
West Yorkshire
LS28 5QA
Telephone 07557 997849
Email bradfordbabybank@gmail.com
Independent examiner Kevin J Meddings MAAT
Kevin Meddings Accountancy Services
55 Crowther Avenue
Calverley
Pudsey
West Yorkshire
LS28 5SA
Banker Nat West
Nat West plc
19 The Grove
Ilkley
West Yorkshire
LS29 9TA

BRADFORD BABY BANK

CONTENTS

Page
Trustees report 1 – 4
Independent examiner’s report 5
Statement of financial activities 6
Balance sheet 7
Statement of cashflows 8
Notes to the accounts 9 – 12

1

BRADFORD BABY BANK

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees present their report and accounts for the year ended 31 December 2023.

The accounts have been prepared in accordance with accounting policies set out in note 1 to the accounts and comply with the charity’s constitution, the Charities Act 2011 and Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.

Governing Document

The organisation is a Charitable Incorporated Organisation (CIO). The organisation is governed by a constitution which has been agreed upon and is registered with the Charity Commission and sets out the organisation’s governance and governance structure.

Trustees, Organisational Structure and Governance

Bradford Baby Bank operates to reduce the impact of poverty on vulnerable families and young children by providing early years essentials. The organisation was established in 2017 and became a Charitable Incorporated Organisation in January 2022.

The Charity Trustees are responsible for managing the affairs of the organisation. There are no paid staff: day-to-day operations are undertaken by Trustees and additional volunteers.

The Trustees hold regular in-person or online meetings and maintain contact outside of meetings to ensure effective and efficient decisions are made in a timely manner and as needed.

The trustees who served during the year were:

Risk Management

The Trustees have identified and assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate the exposure to the major risks. Where appropriate, risks are mitigated by introducing policies and developing working practices covered by insurance where applicable. Risks include:

The Trustees have created a formula policy to manage the risks of providing infant formula in line with the Bradford Breastfeeding policy and after discussions with local health visitors. The Trustees assess any items donated for redistribution before allocation to beneficiaries. We will not offer pre-owned mattresses, and items not passing quality control and/or with working safety features are disposed of. All items are provided in good faith and referral partners are encouraged to check beneficiaries are using the items correctly. Funding and volunteers are standing agenda items for the Trustees to discuss at meetings throughout the year.

2

BRADFORD BABY BANK

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31DECEMBER 2023

Objectives

Bradford Baby Bank was established in 2017 to prevent or relieve poverty in the Bradford area by providing essential items of baby clothing and equipment to families in need and through collaboration with other organisations or projects working to prevent or relieve poverty.

Our ability to help relieve some of the impacts of poverty is reliant on the generosity and kindness of others. In response to the pandemic, since 2020, our referral rate has increased yearly, and our impact across Bradford is significant.

Bradford has some of the most disadvantaged communities in the country, which have been disproportionately affected by Covid-19. Bradford District has one of the country’s highest proportions of child poverty, with 30.4% of children in absolute low-income families compared to the England average of 15.3%. Report of the Strategic Director, Health and Wellbeing to the meeting of the Health and Social Care Overview and Scrutiny Committee on 16 February 2021.

The families we support can become financially vulnerable due to several challenging circumstances, such as homelessness and poor housing condition, unemployment or zero hours/gig economy employment or domestic violence. Families may be refugees or asylum seekers with little or limited income, limited support networks and no access to public funds. Other families depend on benefits, which may be insufficient for their outgoings or not paid on time, resulting in debt that can compound the issue. The pandemic and current economic crisis have worsened many of these factors.

The purposes of the charity are, therefore, to:

Bradford Baby Bank do not specify referral criteria, except that it is an emergency and the number of times a single family can benefit is restricted to ensure we conform to the constitution’s requirements to provide emergency and not ongoing support. Our referral partners include:

Activities

Bradford Baby Bank continued to deliver on our core support for vulnerable families using financial donations and small grants. This year we also received Household Support Fund monies via Bradford Council, enabling us to support families with safety and/or sleep bundles.

3

BRADFORD BABY BANK

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

In 2023, Bradford Baby Bank consolidated their position as an integral support to families across the city. Throughout the year, the charity has:

Achievements and Performance

Awareness and the reputation of Bradford Baby Bank has grown in 2023, meaning more referrals have been received than ever before. The organisation has quickly become a key provider of support to vulnerable families in the district. With limited human resources, we work hard to provide essential items to families with children and babies under five.

Our Trustee Danuta Petrie received the Telegraph and Argus’ Outstanding Contribution to the Earliest Years of Life Award. Danuta has helped countless young children and families as an Early Years teacher in Bradford schools and helped establish Bradford Baby Bank. We applaud her for this outstanding achievement.

In 2023 we:

Financial Review

Funding to Bradford Baby Bank grew considerably in 2023. As a result of this and the reporting requirements of the Charity Commission, the organisation has worked with an independent accountant to improve its financial management and transparency to apportion costs to restricted and unrestricted funding sources.

We continue to receive individual donations and grants to carry out the organisation’s charitable activities from several sources, including the Household Support Fund via Bradford Council, West Yorkshire Police and Crime Commissioner, Ilkley Food Bank and the National Lottery.

The organisation made a surplus of £62,260 in this financial year. At the 31 December 2023, there was a balance of £2,999 on unrestricted reserves. Restricted reserves amounted to £88,711 of which £20,790 has already been committed to future rent costs and is reflected under prepayments in the accounts. The bank balance at the yearend was £71,295 and reserves in total amounted to £91,710.

Reserves

The Trustees are currently involved in developing a specific reserves policy but in the short-term the Charity aims to maintain reserves at a level of between three and six months annual operating costs. This was achieved in this financial year.

4

BRADFORD BABY BANK

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Investment Policy

Bradford Baby Bank does not have an investment policy nor funds to invest. All income received is used to purchase items required to support vulnerable families.

Plans for the Future

In 2024 Bradford Baby Bank aims to continue to grow and support more families requiring essential baby and child equipment. We will work with other baby banks across the country via the Baby Bank Alliance to benefit the families we support. Trustees will develop opportunities for businesses to support the Baby Bank as part of their corporate social responsibility. As Trustees we need to identify and attend relevant training. We look to continue strengthening our links with local organisations working to relieve poverty across the district. We hope to establish links with local colleges to provide opportunities for work experience for Health and Social Care and Social Work students. We continue to discuss opportunities with the University of Leeds to look at how we can identify and capture the voice and needs of some of the most vulnerable and transient families we support.

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts the Trustees are required to:

The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of accounts may differ from legislation in other jurisdictions.

On behalf of the board of trustees

Dated: 16 April 2024

............................................ Vickie Jubb (Chairperson)

5

BRADFORD BABY BANK

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BRADFORD BABY BANK

I report on the accounts of the charity for the year ended 31 December 2023, which are set out on pages 6 to 12.

Respective responsibilities of Trustees and examiner

The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Kevin J Meddings MAAT

Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire LS28 5SA

Dated: 16 April 2024

6

BRADFORD BABY BANK

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Unrestricted
funds
Restricted
funds
Notes
£
£
Income
Voluntary income
2
8,522
-
Incoming resources from
Charitable activities
3
-
176,710
_
_
Total income
8,522
176,710

__
Expenditure
Charitable activities
4
1,455
121,517


Total expenditure
1,455

121,517

Net Income/
Net movement in funds before
transfers
7,067
55,193
Transfers between funds
(5,516)
5,516


Net Income/
Net movement in funds after
transfers
1,551
60,709
Total funds brought forward
1,448
28,002

______
Total funds carried forward
2,999
88,711
 Total
2023
£
8,522
176,710
__
185,232
_
122,972

122,972

62,260
-

62,260
29,450
__
91,710
 Total
2022
£
3,808
59,590
__
63,398
_
40,943

40,943

22,455
-

22,455
6,995
___
29,450

7

BRADFORD BABY BANK

BALANCE SHEET AS AT 31 DECEMBER 2023

Unrestricted
funds
Restricted
funds
Notes
£
£
Current assets
Debtors and prepayments
6
-
20,790
Cash at bank
2,999
68,296
_
_

2,999

89,086
__

Creditors: amounts falling
due within one year
7
-
(375)



Net current assets
2,999
88,711
The funds of the charity
Unrestricted funds
2,999
-
Restricted funds
8
-
88,711

______

Total charity funds
2,999
88,711		 Total
2023
£
20,790
71,295
__

92,085
_

(375)


91,710

2,999
88,711
___

91,710		 Total
2022
£
-
29,800
__
29,800
_
(350)

29,450
1,448
28,002
___
29,450

The accounts were approved by the Trustees on

………………………….. Vickie Jubb (Chairperson)

Trustee 16 April 2024

8

BRADFORD BABY BANK

STATEMENT OF CASHFLOWS AS AT 31 DECEMBER 2023

Notes 2023 2022
£ £
Cash generated from operating activities 9 41,495 22,805
Cash equivalents at the beginning of the year 29,800 6,995
______ ______
Total cash equivalents at the end of the year 71,295 29,800

9

BRADFORD BABY BANK

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

1.1 Basis of preparation

The accounts are prepared under the historical cost convention.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.

Bradford Baby Bank meets the definition of a public benefit entity under FRS 102.

Having considered future planned activities and the reserves available to the charity, the Trustees are satisfied that the financial statements should be prepared on the going concern basis.

1.2 Incoming resources

Donations and legacies are accounted for when they are received by the charity. Other income is accounted for on an accruals basis as far as is prudent to do so.

Core funding revenue grants are credited to the income and expenditure account at the time when received. Revenue grants for specific projects are credited to the income and expenditure account when received and unspent amounts at the year end are carried forward as restricted funds in the balance sheet. Where income is received in advance of the next financial year this may be deferred in accordance with the terms of the funding agreements.

1.3 Accumulated funds

Restricted funds are subject to specific conditions by donors as to how they may be used.

1.4 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. These include governance costs which are those costs associated with meeting the constitutional and statutory requirement of the charity.

All costs are allocated between the categories on the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource.

10

BRADFORD BABY BANK

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

2
Voluntary Income
Donations and gifts
Ilkley Foodbank
Ukrainian Youth Association
Rotary Club of Calverley
Sundry
3
Incoming resources from charitable activities
City of Bradford MDC (Household Support Fund)
City of Bradford MDC (Household Support Fund
2023)
West Yorkshire Combined Authority Safer
Community Fund
Feed
City of Bradford MDC (Premises)
National Lottery (2022 Funding)
The Clothworkers’ Foundation
The Arnold Clark Community Fund
Leeds Building Society
4
Charitable activities
Essential Baby Items
Administration Support costs
Rent and service charge
Equipment
Mileage claims
Insurance
Independent Examination/accountancy
Subscriptions
Telephone
Volunteer expenses
Sundry		 2023
£
3,000
250
-
5,272
8,522
2023
£
32,500
137,000
6,960
250
-
-
-
-
-
176,710
2023
£
110,058
4,225
5,142
976
740
357
405
329
185
267
288
122,972		 2022
£
1,000
-
500
2,308
3,808
2022
£
25,000
-
-
-
20,000
9,850
2,800
1,000
940
59,590
2022
£
33,353
2,600
1,300
1,472
684
369
350
245
182
-
388
40,943

11

BRADFORD BABY BANK

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

5 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. One Trustee was paid £4,225 (2022: £2,600) for providing Administration Support There are no other related party transactions in the year that required disclosure.

6
Debtors and prepayments
Prepayments
7
Creditors: amounts falling due within one year
Accruals		 2023
£
20,790

2023
£
375
 2022
£
-

2022
£
350

8 Restricted Funds The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: -

Movement in funds Movement in funds
Balance Incoming Resources Transfers Balance
at resources expended at
1 Jan 31 Dec
2023 2023
£ £ £ £ £
City of Bradford MDC
(Household Support
Fund) (3,150) 32,500 (34,278) 4,928 -
City of Bradford MDC
(Household Support Fund 2023) - 137,000 (69,531) 67,469
City of Bradford MDC
(Premises) 20,000
-		 (2,970) 3,760 20,790
National Lottery (2022 Funding) 9,824 - (6,641) (3,183) -
The Clothworkers’ Foundation 1,328 - (876) 452
West Yorkshire Combined
Authority Safer
Community Fund - 6,960 (6,965) 5 -
Feed -
250
 (256) 6
 -
28,002
 176,710
 (121,517) 5,516
 88,711

12

BRADFORD BABY BANK

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

9
Reconciliation of net movement in funds to net cashflow from operating activities:
2023
£
Net movement in funds
62,260
(Increase) in debtors
(20,790)
Increase in creditors
25
Cash generated from operating
activities
41,495		 2022
£
22,455
-
350
22,805