**Charity Registration No. 1197531**
## **BRADFORD BABY BANK**
**TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **BRADFORD BABY BANK**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Vickie Jubb (Chairperson)|
|---|---|
||Emma Clarke (Treasurer)|
||Helen Goult|
||Danuta Petrie|
||Anne-Marie Murphy|
|**Charity number**|1197531|
|**Principal address**|1 Carr Hill Drive|
||Calverley|
||Pudsey|
||West Yorkshire|
||LS28 5QA|
|**Telephone**|07557 997849|
|Email|bradfordbabybank@gmail.com|
|**Independent examiner**|Kevin J Meddings MAAT|
||Kevin Meddings Accountancy Services|
||55 Crowther Avenue|
||Calverley|
||Pudsey|
||West Yorkshire|
||LS28 5SA|
|**Banker**|Nat West|
||Nat West plc|
||19 The Grove|
||Ilkley|
||West Yorkshire|
||LS29 9TA|
## **BRADFORD BABY BANK**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees report|1 – 4|
|Independent examiner’s report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Statement of cashflows|8|
|Notes to the accounts|9 – 12|
1
## **BRADFORD BABY BANK**
## **TRUSTEES’ REPORT** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
The Trustees present their report and accounts for the year ended 31 December 2023.
The accounts have been prepared in accordance with accounting policies set out in note 1 to the accounts and comply with the charity’s constitution, the Charities Act 2011 and Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
## **Governing Document**
The organisation is a Charitable Incorporated Organisation (CIO). The organisation is governed by a constitution which has been agreed upon and is registered with the Charity Commission and sets out the organisation’s governance and governance structure.
## **Trustees, Organisational Structure and Governance**
Bradford Baby Bank operates to reduce the impact of poverty on vulnerable families and young children by providing early years essentials. The organisation was established in 2017 and became a Charitable Incorporated Organisation in January 2022.
The Charity Trustees are responsible for managing the affairs of the organisation. There are no paid staff: day-to-day operations are undertaken by Trustees and additional volunteers.
The Trustees hold regular in-person or online meetings and maintain contact outside of meetings to ensure effective and efficient decisions are made in a timely manner and as needed.
The trustees who served during the year were:
- Vickie Jubb (Chairperson)
- Emma Clarke (Treasurer)
- Helen Goult
- Danuta Petrie
- Pauling Gilroy (resigned 21 January 2024)
- • Anne-Marie Murphy
## **Risk Management**
The Trustees have identified and assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate the exposure to the major risks. Where appropriate, risks are mitigated by introducing policies and developing working practices covered by insurance where applicable. Risks include:
- Provision of safe working equipment and environment.
- • Provision of infant formula and food.
- Long term funding.
- Lack of suitable volunteers.
The Trustees have created a formula policy to manage the risks of providing infant formula in line with the Bradford Breastfeeding policy and after discussions with local health visitors. The Trustees assess any items donated for redistribution before allocation to beneficiaries. We will not offer pre-owned mattresses, and items not passing quality control and/or with working safety features are disposed of. All items are provided in good faith and referral partners are encouraged to check beneficiaries are using the items correctly. Funding and volunteers are standing agenda items for the Trustees to discuss at meetings throughout the year.
2
## **BRADFORD BABY BANK**
## **TRUSTEES’ REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31DECEMBER 2023**_
## **Objectives**
Bradford Baby Bank was established in 2017 to prevent or relieve poverty in the Bradford area by providing essential items of baby clothing and equipment to families in need and through collaboration with other organisations or projects working to prevent or relieve poverty.
Our ability to help relieve some of the impacts of poverty is reliant on the generosity and kindness of others. In response to the pandemic, since 2020, our referral rate has increased yearly, and our impact across Bradford is significant.
Bradford has some of the most disadvantaged communities in the country, which have been disproportionately affected by Covid-19. Bradford District has one of the country’s highest proportions of child poverty, with 30.4% of children in absolute low-income families compared to the England average of 15.3%. _Report of the Strategic Director, Health and Wellbeing to the meeting of the Health and Social Care Overview and Scrutiny Committee on 16 February 2021._
The families we support can become financially vulnerable due to several challenging circumstances, such as homelessness and poor housing condition, unemployment or zero hours/gig economy employment or domestic violence. Families may be refugees or asylum seekers with little or limited income, limited support networks and no access to public funds. Other families depend on benefits, which may be insufficient for their outgoings or not paid on time, resulting in debt that can compound the issue. The pandemic and current economic crisis have worsened many of these factors.
The purposes of the charity are, therefore, to:
- Redistribute pre-loved and provide new essential baby items to families that cannot afford to buy
- them.
- Redistribute pre-loved children’s items to older children as and when requested.
- Work with referral agencies such as social workers, health visitors, refugee groups and other
- organisations that are in contact with vulnerable families to support those that need it most.
- Work across the Bradford Metropolitan District Council area, being mindful of and working with
- similar organisations within this area.
- Collaborate with organisations with similar aims as and when appropriate, including Bradford
- Health, Bradford Council and Better Start Bradford.
Bradford Baby Bank do not specify referral criteria, except that it is an emergency and the number of times a single family can benefit is restricted to ensure we conform to the constitution’s requirements to provide emergency and not ongoing support. Our referral partners include:
- Social Workers
- Midwives
- Health Visitors
- Domestic Violence Charities
- Early Help
- Refugee Services
- Citizen Advice Bureau
- Schools and Nurseries
## **Activities**
Bradford Baby Bank continued to deliver on our core support for vulnerable families using financial donations and small grants. This year we also received Household Support Fund monies via Bradford Council, enabling us to support families with safety and/or sleep bundles.
3
## **BRADFORD BABY BANK**
## **TRUSTEES’ REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
In 2023, Bradford Baby Bank consolidated their position as an integral support to families across the city. Throughout the year, the charity has:
- Providing essential equipment to families in need.
- Relocated to larger, more fit for purpose premises to secure the charity into the future.
- Maintained high standards in the delivery of our service.
- Joined the national Baby Bank Alliance and contributed as a member of their advisory group.
- Developed our fundraising streams and relationships with current funders.
- Ensured access to services and signposting accordingly, for example, local food banks, breastfeeding support and other baby banks operating nearby.
- Established a professional culture within the Trustees, meeting regularly and recording discussions and actions.
- Looked to grow and nurture our volunteers.
- Secured new income to support organisational development and growth.
## **Achievements and Performance**
Awareness and the reputation of Bradford Baby Bank has grown in 2023, meaning more referrals have been received than ever before. The organisation has quickly become a key provider of support to vulnerable families in the district. With limited human resources, we work hard to provide essential items to families with children and babies under five.
Our Trustee Danuta Petrie received the Telegraph and Argus’ Outstanding Contribution to the Earliest Years of Life Award. Danuta has helped countless young children and families as an Early Years teacher in Bradford schools and helped establish Bradford Baby Bank. We applaud her for this outstanding achievement.
In 2023 we:
- Supported 1,190 families.
- Supplied 810 safety, or sleep bundles (including cots or beds).
- Provided 316 milk/feeding bundles.
- Benefitted from more than £4,600 volunteer hours.
## **Financial Review**
Funding to Bradford Baby Bank grew considerably in 2023. As a result of this and the reporting requirements of the Charity Commission, the organisation has worked with an independent accountant to improve its financial management and transparency to apportion costs to restricted and unrestricted funding sources.
We continue to receive individual donations and grants to carry out the organisation’s charitable activities from several sources, including the Household Support Fund via Bradford Council, West Yorkshire Police and Crime Commissioner, Ilkley Food Bank and the National Lottery.
The organisation made a surplus of £62,260 in this financial year. At the 31 December 2023, there was a balance of £2,999 on unrestricted reserves. Restricted reserves amounted to £88,711 of which £20,790 has already been committed to future rent costs and is reflected under prepayments in the accounts. The bank balance at the yearend was £71,295 and reserves in total amounted to £91,710.
## **Reserves**
The Trustees are currently involved in developing a specific reserves policy but in the short-term the Charity aims to maintain reserves at a level of between three and six months annual operating costs. This was achieved in this financial year.
4
## **BRADFORD BABY BANK**
## **TRUSTEES’ REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **Investment Policy**
Bradford Baby Bank does not have an investment policy nor funds to invest. All income received is used to purchase items required to support vulnerable families.
## **Plans for the Future**
In 2024 Bradford Baby Bank aims to continue to grow and support more families requiring essential baby and child equipment. We will work with other baby banks across the country via the Baby Bank Alliance to benefit the families we support. Trustees will develop opportunities for businesses to support the Baby Bank as part of their corporate social responsibility. As Trustees we need to identify and attend relevant training. We look to continue strengthening our links with local organisations working to relieve poverty across the district. We hope to establish links with local colleges to provide opportunities for work experience for Health and Social Care and Social Work students. We continue to discuss opportunities with the University of Leeds to look at how we can identify and capture the voice and needs of some of the most vulnerable and transient families we support.
## **Statement of Trustees’ Responsibilities**
The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the Charities SORP 2015 (FRS 102);
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
- Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of accounts may differ from legislation in other jurisdictions.
On behalf of the board of trustees
Dated: 16 April 2024
............................................ Vickie Jubb (Chairperson)
5
## **BRADFORD BABY BANK**
## **INDEPENDENT EXAMINER’S REPORT** _**TO THE TRUSTEES OF BRADFORD BABY BANK**_
I report on the accounts of the charity for the year ended 31 December 2023, which are set out on pages 6 to 12.
## **Respective responsibilities of Trustees and examiner**
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
It is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (a) which gives me reasonable cause to believe that in any material respect the requirements:
- (i) to keep accounting records in accordance with section 130 of the 2011 Act; and
- (ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act;
- have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Kevin J Meddings MAAT**
Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire LS28 5SA
Dated: 16 April 2024
6
## **BRADFORD BABY BANK**
## **STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
|**Unrestricted**
**funds**
**Restricted**
**funds**
**Notes**
**£**
**£**
Income
Voluntary income
**2**
8,522
-
Incoming resources from
Charitable activities
**3**
-
176,710
_____
______
**Total income**
8,522
176,710
_____
______
**Expenditure**
Charitable activities
**4**
1,455
121,517
_____
______
**Total expenditure**
1,455
______
121,517
______
**Net Income/**
**Net movement in funds before**
**transfers**
7,067
55,193
**Transfers between funds**
(5,516)
5,516
______
______
**Net Income/**
**Net movement in funds after**
**transfers**
1,551
60,709
**Total funds brought forward**
1,448
28,002
_____
______
**Total funds carried forward**
2,999
88,711
|**Total**
**2023**
**£**
8,522
176,710
______
185,232
______
122,972
______
122,972
______
62,260
-
______
62,260
29,450
_____
91,710
|**Total**
**2022**
**£**
3,808
59,590
______
63,398
______
40,943
______
40,943
______
22,455
-
______
22,455
6,995
______
29,450|
|---|---|---|
7
## **BRADFORD BABY BANK**
## **BALANCE SHEET** _**AS AT 31 DECEMBER 2023**_
|**Unrestricted**
**funds**
**Restricted**
**funds**
**Notes**
**£**
**£**
**Current assets**
Debtors and prepayments
**6**
-
20,790
Cash at bank
2,999
68,296
_____
______
2,999
_____
89,086
______
**Creditors: amounts falling**
**due within one year**
**7**
-
(375)
_____
______
**Net current assets**
2,999
88,711
**The funds of the charity**
Unrestricted funds
2,999
-
Restricted funds
**8**
-
88,711
_____
______
**Total charity funds**
2,999
88,711|**Total**
**2023**
**£**
20,790
71,295
______
92,085
______
(375)
______
91,710
2,999
88,711
______
91,710|**Total**
**2022**
**£**
-
29,800
______
29,800
______
(350)
______
29,450
1,448
28,002
______
29,450|
|---|---|---|
The accounts were approved by the Trustees on
………………………….. Vickie Jubb (Chairperson)
Trustee 16 April 2024
8
## **BRADFORD BABY BANK**
## **STATEMENT OF CASHFLOWS** _**AS AT 31 DECEMBER 2023**_
||**Notes**|**2023**|**2022**|
|---|---|---|---|
|||**£**|**£**|
|**Cash generated from operating activities**|**9**|41,495|22,805|
|Cash equivalents at the beginning of the year||29,800|6,995|
|||______|______|
|**Total cash equivalents at the end of the year**||71,295|29,800|
9
## **BRADFORD BABY BANK**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **1 Accounting policies**
## **1.1 Basis of preparation**
The accounts are prepared under the historical cost convention.
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
Bradford Baby Bank meets the definition of a public benefit entity under FRS 102.
Having considered future planned activities and the reserves available to the charity, the Trustees are satisfied that the financial statements should be prepared on the going concern basis.
## **1.2 Incoming resources**
Donations and legacies are accounted for when they are received by the charity. Other income is accounted for on an accruals basis as far as is prudent to do so.
Core funding revenue grants are credited to the income and expenditure account at the time when received. Revenue grants for specific projects are credited to the income and expenditure account when received and unspent amounts at the year end are carried forward as restricted funds in the balance sheet. Where income is received in advance of the next financial year this may be deferred in accordance with the terms of the funding agreements.
## **1.3 Accumulated funds**
Restricted funds are subject to specific conditions by donors as to how they may be used.
## **1.4 Resources expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. These include governance costs which are those costs associated with meeting the constitutional and statutory requirement of the charity.
All costs are allocated between the categories on the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource.
10
## **BRADFORD BABY BANK**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
|**2**
**Voluntary Income**
**Donations and gifts**
Ilkley Foodbank
Ukrainian Youth Association
Rotary Club of Calverley
Sundry
**3**
**Incoming resources from charitable activities**
City of Bradford MDC (Household Support Fund)
City of Bradford MDC (Household Support Fund
2023)
West Yorkshire Combined Authority Safer
Community Fund
Feed
City of Bradford MDC (Premises)
National Lottery (2022 Funding)
The Clothworkers’ Foundation
The Arnold Clark Community Fund
Leeds Building Society
**4**
**Charitable activities**
Essential Baby Items
Administration Support costs
Rent and service charge
Equipment
Mileage claims
Insurance
Independent Examination/accountancy
Subscriptions
Telephone
Volunteer expenses
Sundry|**2023**
**£**
3,000
250
-
5,272
8,522
**2023**
**£**
32,500
137,000
6,960
250
-
-
-
-
-
176,710
**2023**
**£**
110,058
4,225
5,142
976
740
357
405
329
185
267
288
122,972|**2022**
**£**
1,000
-
500
2,308
3,808
**2022**
**£**
25,000
-
-
-
20,000
9,850
2,800
1,000
940
59,590
**2022**
**£**
33,353
2,600
1,300
1,472
684
369
350
245
182
-
388
40,943|
|---|---|---|
11
## **BRADFORD BABY BANK**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **5 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. One Trustee was paid £4,225 (2022: £2,600) for providing Administration Support There are no other related party transactions in the year that required disclosure.
|**6**
**Debtors and prepayments**
Prepayments
**7**
**Creditors: amounts falling due within one year**
Accruals|**2023**
**£**
20,790
**2023**
**£**
375
|**2022**
**£**
**-**
**2022**
**£**
350
|
|---|---|---|
**8 Restricted Funds** The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: -
||||**Movement in funds**|**Movement in funds**||
|---|---|---|---|---|---|
||**Balance**|**Incoming**|**Resources**|**Transfers**|**Balance**|
||**at**|**resources**|**expended**||**at**|
||**1 Jan**||||**31 Dec**|
||**2023**||||**2023**|
||**£**|**£**|**£**|**£**|**£**|
|City of Bradford MDC||||||
|(Household Support||||||
|Fund)|(3,150)|32,500|(34,278)|4,928|-|
|City of Bradford MDC||||||
|(Household Support Fund 2023)|-|137,000|(69,531)||67,469|
|City of Bradford MDC||||||
|(Premises)|20,000|
**-**|(2,970)|3,760|20,790|
|National Lottery (2022 Funding)|9,824|**-**|(6,641)|(3,183)|-|
|The Clothworkers’ Foundation|1,328|**-**|(876)||452|
|West Yorkshire Combined||||||
|Authority Safer||||||
|Community Fund|**-**|6,960|(6,965)|5|-|
|Feed|-
|
250
|(256)|6
|-|
||28,002
|176,710
|(121,517)|5,516
|88,711|
12
## **BRADFORD BABY BANK**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
|**9**
**Reconciliation of net movement in funds to net cashflow from operating activities:**
**2023**
**£**
Net movement in funds
62,260
(Increase) in debtors
(20,790)
Increase in creditors
25
Cash generated from operating
activities
41,495|**2022**
**£**
22,455
-
350
22,805|
|---|---|