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2023-03-31-accounts

Cliftonville Cultural Space

Trustees’ Annual Report Period ended 31 March 2023

The trustees of Cliftonville Cultural Space are pleased to present their annual report together with the unaudited financial statements of the charity for the year ending 31[st] March 2023.

Reference and Administrative details

Registered charity name: Cliftonville Cultural Space

Charity registration number: 1197525.

Principle office: Margate Synagogue, Albion Road, Margate, Kent, CT9 2HP.

The trustees:

Joanna Alpe (appointed 01 December 2021)

Maurice Bitton (appointed 15 August 2022)

Adam Bolton (appointed 23 September 2021)

Stephen Miller (Chair) (appointed 23 September 2021)

Accountant:

Kemps

Chartered accountants

42a High Street, Broadstairs, Kent

CT10 1JT

Structure, governance and management

Cliftonville Cultural Space is a Charitable Incorporated Organisation whose only voting members are its charity trustees. Our main governing document is our Constitution, adopted on 17[th] January 2022.

We are led by our Board of Trustees. New trustees are appointed by the Board of Trustees.

In undertaking their work, the trustees will identify any potential risks to the public and beneficiaries, seek to minimise any risks that are identified and ensure that these are no more than a minor consequence of carrying out the purpose of the charity.

Objects and activities

The principal object of Cliftonville Cultural Space is:

In furtherance of these objects but not otherwise, the trustees shall have power:

To establish or secure the establishment of an arts and cultural centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

When planning activities for the year, the trustees have considered the commissioners guidance on public benefit.

What we have been doing

Following Cliftonville Cultural Space’s registration with the Charity Commission in January 2022, and the successful outcome of several funding applications, we began the financial year in a strong position.

Support from the National Lottery Heritage Fund, Arts Council England and the Colyer Fergusson Charitable Trust enabled us to move from being an organisation run by volunteers to having a small paid team, supported by a board of experienced local trustees.

During the past year, we have strengthened CCS’s infrastructure through:

Support from the Architectural Heritage Fund and the Ernest Hecht Charitable Foundation meant we could appoint the building design team in May and June. With further support from the Community Ownership Fund, and following consultations with local residents and an Access Group, we delivered RIBA stages 2 and 3. We submitted our application for planning permission in January 2023.

Although Kent County Council funding enabled us to get some essential fire precautions in place so that we were able to open the building with limited capacity from April 2022 and engage with residents (including children) through regular drop-in sessions and workshops, between mid-December 2022 and the end of March 2023, we were forced to close our doors since we had no heating. Community Ownership funding will help redress this as well as making our building more usable in other ways – such as installing an accessible WC and purchasing sound and lighting equipment.

Who we are

Staff

Jan Ryan, one of CCS’s founders, and a creative producer and festival director with more than 40 years’ experience of presenting work that is diverse, inclusive and socially engaged, was appointed CEO.

Elinor Seath, with more than 20 years’ experience of delivering community arts projects, and previously co-founder of Art4Space in Stockwell, London, was taken on as Partnership and Engagement Manager.

We were also able to appoint Thanet Bookkeeping to handle payments and invoices and Take the Current consultancy to start work with us on our business plan, and developing our mission, vision, values and strategic objectives.

Trustees

Our trustees for 2022 – 2023 were:

Volunteers

As a small charitable organisation, we recognise the invaluable contributions from our volunteers who help in so many ways – including photographing public events, invigilating exhibitions and supporting workshops and helping maintain and clean the building and the outside area.

We have an extensive database of more than 100 volunteers, with a committed core group of 8 - 10, including those with different abilities who we have been able to support and welcome into the CCS community.

Our volunteer programme includes training, a volunteer welcome pack, induction, skills audit and regular meetings.

What we have achieved

During 2022/23, there were three main pillars to the work of Cliftonville Cultural Space – community engagement, partnerships and collaboration, and the capital project to get the building safe and open.

Community engagement

Our engagement strategy focuses on disadvantaged young people, refugees and migrants and left-behind Margate residents. During the past year we have delivered two major outreach projects.

Cliftonville Voices, a nine-month long oral history project celebrating the diversity, past and present, of our immediate neighbourhood, was the main focus of our engagement work. Led by Katie Blythe, Cliftonville Voices Manager, over 40 local people participated in the project between April and December 2022 – as members of the steering group, archivists, interviewers and interviewees. The subsequent exhibition was visited by over 300. It is currently at Margate Museum and can also be viewed online at www.cliftonvillevoices.com.

“A fascinating and beautiful reminder that there is more that unites us than divides us!” Cliftonville Voices visitor

In December 2022, funding from Kent Community Foundation supported Cliftonville Lights, a celebration of light and community involving two local primary schools (Cliftonville and Drapers Mill) and local community groups. It resulted in animated drawings being projected on to the building in the lead up to the Winter Solstice, when our neighbours were joined by the Margate Social Singing Choir.

Cliftonville Voices and Cliftonville Lights were part of our Winter Festival which also included a Winter Art Fair, hosting work from sixteen local artists.

Partnerships and Collaborations

An important focus of our work during the past year has been on establishing relationships with other arts and social organisations in the area. These have included the following:

Educational:

Arts Organisations:

Local Arts Venues:

Social Engagement:

ARK – Cliftonville’s Cultural Space

Following branding workshops with Alaina Crystal we decided on the name “Ark” for CCS’s building, since it conveyed refuge and safety, whilst acknowledging the building’s Jewish origins. Following a design competition with The Margate School, we commissioned local graphic artist Claire-Beth Gibson to design the logo for when we re-open our doors as ARK in September 2023.

Financial Review and reserves policy

The total income for the period was £190,961 of which £114,169 is unrestricted. Donations to the Charity totalled £38,713 in the period. The net assets at the end of the period were £3,083 of which £2,855 were unrestricted.

Reserves are needed to bridge the gap between spending and receiving of resources and to cover unplanned emergency repairs and other expenditure. The trustees at Cliftonville Cultural Space consider the ideal level of reserves to be equivalent to three months operating costs as at 31st March 2025. This will ensure that at a minimum, the costs of running the charity are met if a situation should arise where funding has dried up, or we should run into financial difficulties. This amount is enough to keep on top of our low running costs but also ensures that we spending the majority of our funds on achieving our charitable goals.

The organisation did not hold any reserves during this reporting period. This was largely attributable to the organisation not yet trading and thus unable to generate any unrestricted income to convert into reserves. The trustees are aware of the risks associated with a free level of reserves, and have developed plans to address this situation and build up reserves.

Whilst there were no reserves during 2022/23, the balance sheet remained healthy with sufficient runway to enable the organisation to complete our building redevelopment work, in order to then open for trading in September 2023. We aim to start building our reserves before the end of the next financial year.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Stephen Miller Adam Bolton
Full name(s) Stephen Miller Adam Bolton
Position Chair Secretary
Date 02/10/23 02/10/23

Page
Trustees'annualreport 1-5
lndependentexaminer'sreport to the trustees 6
Statementoffinancialactivities 7
Statementoffinancialposition I
Notes to thefinancialstatements 9-'14

Reference andadministrativ edetails
Registeredcharityname Cliftonville Cultural Space
Charityregistrationnumber 1197525
Principal office Margate Synagogue
AlbionRoad
Margate
Kent
CTg 2HP
Thetrustees
sMiller(chair)(appointed23109121)
ARawf (appointed02lo5l23)
O Schelts-Harris (appointed02106123)
M Bitton(appointed15lOBl22)
JAlpe (appointed O1l12l21l
ABolton (appointed23109121)
lndependent Examiners Kemps
CharteredAccountant
42a High Street
Broadstairs
Kent
CTlO1JT

Statement of FinancialActivities
31
(includinglncome
March2023
& Expenditu reAccoun t)
2023 2023 2023
Unrestricted Restricted Total
Note Fundst Funds
Funds
lncoming resources from
generatedfunds:
Voluntary income: 4
Donations 38,713 - 38,713
Grants 68,225 76,792 145,017
Activities for generating
funds:
Hirefees 1,331 1,331
Otherincome:
lnsurance claim
Total incoming resources
5,900
114,16976,792
5,900
190,961
Resources expended
Costo, generatingfunds:
Charitable activities
5 72,163 10,37182,534
Other expenditure
Totalexpenditure
6 3,915
-
3,915
76,07810,37186,449
Net(expenditure)/
income 38,091 66,421 104,512
Transferbetweenfunds
NetMovement infunds
(8,968)
8,968
29,12375,389
104,512
Reconciliation offunds
Total funds broughtfoMard
Totalfunds carried
forward
29,12375,389 104,512

31March2023
2023 2023 2023
Unrestricted
Restricted
Total
Funds Funds Funds
G
Fixed assets 10
Leasehold improvements
Fixtures and fittings
27.643
27,643
75,799
75,191
608
103,442
',t02,834

608
Currentassets
Debtors 11 500 500
Cash at bank and in hand 11,032
11,532
(410)
10,622
(410)11,122
Creditors: amountsfalling 12
duewithinoneyear
Netcurrent assets
(10,052)
1,480
(410) (10,052)
J,070
Total assets lesscurrent
liabilities
Netassets
29,123
29,123
75,389
7s,389
104,512
104,5',t2
Funds ofthe charity 't4
Unrestricted funds
Restricted funds
Totalcharityfunds
29j23
29,123
-
29,123
75,38975,389
75,389104,512

Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
E
Donations
Grants
38,713
68 225
106 938
76792
76,792
38,7'13
145017
183 730
Note U nrestricted Restricted Total
Funds Funds Funds
Charitableactivities 2023t 2023
2023
Freelance contractors 50,587 4,299 54,886
Direct expenses 3,148
53,735
60
4,359
3,208
58,094
Support Costs
Rent '13 325 325
Heallh&safety 4,394 4,927
Advertising & marketing 837 60 897
Professionalfees 25 25
SumUp fees o 6
Consulting 5,670 5,670
Charitabledonations 500 500
Entertainment 7 68 75
Generalexpenses 795 795
lnsurance 71
Legal expenses J5 35
Operating lease payments 350 350
Printing &stationery 438 438
Computerexpense 773 773
Room hire 50 50
Building repairs 4,U8 410 5,258
Repairs & maintenance 2,566 2,566
Telephone &internet 208 208
Travel 100 87 187
Depreciation 202 202
Amortisationofleasehold 291
18,428
79'l
6,012
1,082
24,440
Total 72 ,63 10 371 82 534

Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
e
Accountancy fees 2,520 2,520
Bookkeeping fees 1,395
3,915 3,915

lndependent examinationfees
2023
L
Fees payable totheindependent examinerfor:
lndependentexaminationof thefinancialstatements 1,500

ixedAssets
Fixtures & Leasehold
Fittings lmprovements
Cost Asat1April 2022
Addition 810 103 tlo
As at31March 2023 810 103,916
Depreciation Asat 1Ap'Il 2022
Chargeforperiod 202 082
I
Asat31 March 2023 202 't,082
Netbookvalue As at31March 2022
AsAt31 March 2023 608 102,834

Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
e
500 500
500 500

Creditors: amountsfallingduewit hinoneyear
U nrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
E
Othercreditors 7,217 7,217
Deferred income 560 560
Accruals 2,275
10 o52 10 0s2

inimumleasepayments undernon+ancellableoperat ingleasesfalldueasfollows:
23
20
e
Wthinoneyear
Between one and fiveyears 10,000
ln more than fiveyears 15,000
25,000

Analysisofcharitablef unds
AsAt As at
'l April 31March
t 2022 lncomet Expendituref Transfers
e
2023
e
Unrestrictedfunds
General fund
114,169
114,169
(76,078
(76,078)
(8,e68)
(8,968)

25,'t23

29,123
AsAt Asat
lApril 3lMarch
I 2022 lncome
Expenditure
Transfers
e
2023
e
Restrictedfunds
Architectural heritage 76,792 (9,961) 8,968 75,799
Communityownership 76,792 (410)
(r0,371)
8,968 (410)
75,389

Analysisofnetassetsbetweenfun ds
Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
E
Fixed assets 27,643 75,799 103,442
Current assets 't1,532 (410) 11,122
Creditorslessthan (10,052) (10,052)
1year
Netasseb
29,123 75,389 104,512

Deferredlncome
Brought lncome lncome Carried
Forward Released Deferred Forward
'lMarch
'lApril2022 2023 2023 2023
e e
Unrestricted Funds : 560 560
Restricted Funds
Total s60 560

Page
Trustees'annualreport 1-5
lndependentexaminer'sreport to the trustees 6
Statementoffinancialactivities 7
Statementoffinancialposition I
Notes to thefinancialstatements 9-'14

Reference andadministrativ edetails
Registeredcharityname Cliftonville Cultural Space
Charityregistrationnumber 1197525
Principal office Margate Synagogue
AlbionRoad
Margate
Kent
CTg 2HP
Thetrustees
sMiller(chair)(appointed23109121)
ARawf (appointed02lo5l23)
O Schelts-Harris (appointed02106123)
M Bitton(appointed15lOBl22)
JAlpe (appointed O1l12l21l
ABolton (appointed23109121)
lndependent Examiners Kemps
CharteredAccountant
42a High Street
Broadstairs
Kent
CTlO1JT

Statement of FinancialActivities
31
(includinglncome
March2023
& Expenditu reAccoun t)
2023 2023 2023
Unrestricted Restricted Total
Note Fundst Funds
Funds
lncoming resources from
generatedfunds:
Voluntary income: 4
Donations 38,713 - 38,713
Grants 68,225 76,792 145,017
Activities for generating
funds:
Hirefees 1,331 1,331
Otherincome:
lnsurance claim
Total incoming resources
5,900
114,16976,792
5,900
190,961
Resources expended
Costo, generatingfunds:
Charitable activities
5 72,163 10,37182,534
Other expenditure
Totalexpenditure
6 3,915
-
3,915
76,07810,37186,449
Net(expenditure)/
income 38,091 66,421 104,512
Transferbetweenfunds
NetMovement infunds
(8,968)
8,968
29,12375,389
104,512
Reconciliation offunds
Total funds broughtfoMard
Totalfunds carried
forward
29,12375,389 104,512

31March2023
2023 2023 2023
Unrestricted
Restricted
Total
Funds Funds Funds
G
Fixed assets 10
Leasehold improvements
Fixtures and fittings
27.643
27,643
75,799
75,191
608
103,442
',t02,834

608
Currentassets
Debtors 11 500 500
Cash at bank and in hand 11,032
11,532
(410)
10,622
(410)11,122
Creditors: amountsfalling 12
duewithinoneyear
Netcurrent assets
(10,052)
1,480
(410) (10,052)
J,070
Total assets lesscurrent
liabilities
Netassets
29,123
29,123
75,389
7s,389
104,512
104,5',t2
Funds ofthe charity 't4
Unrestricted funds
Restricted funds
Totalcharityfunds
29j23
29,123
-
29,123
75,38975,389
75,389104,512

Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
E
Donations
Grants
38,713
68 225
106 938
76792
76,792
38,7'13
145017
183 730
Note U nrestricted Restricted Total
Funds Funds Funds
Charitableactivities 2023t 2023
2023
Freelance contractors 50,587 4,299 54,886
Direct expenses 3,148
53,735
60
4,359
3,208
58,094
Support Costs
Rent '13 325 325
Heallh&safety 4,394 4,927
Advertising & marketing 837 60 897
Professionalfees 25 25
SumUp fees o 6
Consulting 5,670 5,670
Charitabledonations 500 500
Entertainment 7 68 75
Generalexpenses 795 795
lnsurance 71
Legal expenses J5 35
Operating lease payments 350 350
Printing &stationery 438 438
Computerexpense 773 773
Room hire 50 50
Building repairs 4,U8 410 5,258
Repairs & maintenance 2,566 2,566
Telephone &internet 208 208
Travel 100 87 187
Depreciation 202 202
Amortisationofleasehold 291
18,428
79'l
6,012
1,082
24,440
Total 72 ,63 10 371 82 534

Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
e
Accountancy fees 2,520 2,520
Bookkeeping fees 1,395
3,915 3,915

lndependent examinationfees
2023
L
Fees payable totheindependent examinerfor:
lndependentexaminationof thefinancialstatements 1,500

ixedAssets
Fixtures & Leasehold
Fittings lmprovements
Cost Asat1April 2022
Addition 810 103 tlo
As at31March 2023 810 103,916
Depreciation Asat 1Ap'Il 2022
Chargeforperiod 202 082
I
Asat31 March 2023 202 't,082
Netbookvalue As at31March 2022
AsAt31 March 2023 608 102,834

Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
e
500 500
500 500

Creditors: amountsfallingduewit hinoneyear
U nrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
E
Othercreditors 7,217 7,217
Deferred income 560 560
Accruals 2,275
10 o52 10 0s2

inimumleasepayments undernon+ancellableoperat ingleasesfalldueasfollows:
23
20
e
Wthinoneyear
Between one and fiveyears 10,000
ln more than fiveyears 15,000
25,000

Analysisofcharitablef unds
AsAt As at
'l April 31March
t 2022 lncomet Expendituref Transfers
e
2023
e
Unrestrictedfunds
General fund
114,169
114,169
(76,078
(76,078)
(8,e68)
(8,968)

25,'t23

29,123
AsAt Asat
lApril 3lMarch
I 2022 lncome
Expenditure
Transfers
e
2023
e
Restrictedfunds
Architectural heritage 76,792 (9,961) 8,968 75,799
Communityownership 76,792 (410)
(r0,371)
8,968 (410)
75,389

Analysisofnetassetsbetweenfun ds
Unrestricted Restricted Total
Funds Funds Funds
2023 2023 2023
E
Fixed assets 27,643 75,799 103,442
Current assets 't1,532 (410) 11,122
Creditorslessthan (10,052) (10,052)
1year
Netasseb
29,123 75,389 104,512

Deferredlncome
Brought lncome lncome Carried
Forward Released Deferred Forward
'lMarch
'lApril2022 2023 2023 2023
e e
Unrestricted Funds : 560 560
Restricted Funds
Total s60 560