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2023-03-31-accounts

Mid Cornwall Scouts

Annual report June 2023

1

AGM Papers

Mid Cornwall Membership

Census January 2023 - Summary - Mid Cornwall

Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall Census January 2023 - Summary - Mid Cornwall
Name Squirrel Beaver Cub Scout Explorer Network Adults Total
Mid Cornwall 42 47 89
1st Gorran and Mevagissey Provision closed and moved to othergroups 1 1
Lostwithiel Provision closed 3 3
1st NewquayScout Group 23 20 17 26 86
5th Newquay 17 29 22 12 80
1st Par-St Blazeyand Fowey 11* 15 14 16 56
Polkerris 14 25 18 20 21 99
1st St Austell 26 17 9* 14 66
3rd St Austell Provision closed and moved to othergroups 1 1
2nd St Austell/Charlestown 12 21 29 27 20 108
St Enoder Scout Group 12 12 9 33
1st St Eval 13 16 10* 12 51
1st St Stephen 11* 8* 5* 7 31
Sticker 17 13 16 20 66
The Clays Scout Group 5* 8* 20 10 43
Heligan 20 15 8 43
Totals 26 169 205 187 42 0 227 856
2022 figures 0 162 185 166 42 3 223 778
Change frompreviousyear +26 +7 +20 +21 0 -3 +4 +78

*indicates a small section – 11 young people or less

The overall youth membership in January 2023 was up on the previous year by 74 members. Adult membership is up 4.

At the time of recording there are 2 new squirrels dreys, the first time the district has returned a census on squirrels. 2 less beaver and 2 less cub packs than in 2022. This is accounted for by the district provision review which took place last year. As you will see though, overall youth membership has increased by 74 (+13%)

Of the sections that were open at the time of the census, those with 11 or less members, has decreased. There were 19 in 2021, 15 in 2022 and now 8 in 2023.

2

AGM Papers

Squirrels

Number of Sections 2
Number of Young People 26
Change from previous year +26
Sections with 11 or less young people 0

Beavers

Number of Sections 11
Number of Young People 169
Change from previous year +7
Sections with 11 or less young people 3

Cubs

Number of Sections 12
Number of Young People 205
Change from previous year +20
Sections with 11 or less young people 2

Scouts

Number of Sections 13
Number of Young People 187
Change from previous year +21
Sections with 11 or less young people 3

Explorers

Number of Sections 2
Number of Young People 42
Change from previous year 0
Sections with 11 or less young people 0

3

AGM Papers

District Chair’s Report

As we bring the 2022/2023 year to a close, I am reflecting on what we have achieved, and it’s been another busy year for us all.

It’s been a long road, but I am pleased to say we are just about there now with the movement of our banking from HSBC to Lloyds. It’s been a long and complex journey… but we are nearly there! The main bank account used for the District and Drummers Lodge is open and active. A new account for the Explorers has been opened and the leaders and I are meeting soon to make sure we have the necessary processes in place, ensuring both Explorer Units can access and manage their money. We are just waiting on the new account for the Scout Shop to open.

As I mentioned this has been a long road, we’re nearing the end of it, but I would like to thank everyone who has been involved for their time and patience getting things setup. Totalling 8 signatories, across three accounts (some on multiple accounts), they have had to sign multiple agreements multiple times, upload signatures and finally get online access to the appropriate accounts. Their patience and support have made the process easier than it could have been. Thank you!

You asked… We did…

You may remember that last year, when responding to the invite to our Annual General Meeting I asked you “What would you like the District Leadership Team and/or District Executive Committee do over the next 12 months?”

Some of the responses the District Executive have taken on and this is what we have done. “Help recruit leaders”, “training” – We have started to bring back having a District Budget. You will see in the Drummers Lodge report that a lot of hard work is going into their Development Plan and associated budget. The District Budget will incorporate this but also will include requirements from the District Leadership Team, to support the work they are responsible for (including recruitment & local training/upskilling).

“Hold more BBQ’s” – This is certainly on our radar. Unfortunately, time has just run away from us this year, but watch this space for some more leader social occasions coming soon…

I would like to thank all the members of the subcommittees. These committees have been working very hard to support the District over the last 12 months and I hope you get a feeling for the work they have done from their reports.

Finally, looking forward, I am excited to get stuck into our own transformation journey. Locally we have started already, with the District Executive now transformed to a Trustee Board and hopefully at our AGM the updated constitution will be adopted. In the coming months through my role as Transformation Lead I will be working closely with District Commissioners and then within our own District to support groups reach our North Star.

Thank you everyone, Leaders and Trustees, for all your hard work to give our 629 young people Skills For Life.

John Rickard District Chair

4

AGM Papers

District Commissioner’s Report

Here we are at the end of another exciting and profound year of scouting in Mid Cornwall, little did we know at the last AGM that within the next 12 months we would have been through the death of our Patron, Her Majesty Queen Elizabeth II and the coronation of her son King Charles III. At this point I would like to give a massive thankyou to the Members of our District who played their part in these momentous occasions and specifically Shaun and Ben who were both instrumental in Operation Feather and Operation Golden Orb. As a scout who queued and saw Operation Feather in person, I can honestly say that I have never been as proud to be a member of this Movement.

When we look back over the year in our district, I am reminded of why we call ourselves a movement. We finished the provision review and whilst there were hard decisions to be made and hard conversations had, we have increased our youth membership by 13%. To put this into context the average growth in the UK is around 4%. We are still moving forward, new Squirrel sections are opening, sections are growing, and I hope that when we get to the end of the next financial year we will be back up to our pre Covid-19 numbers.

We could grow even further with more adult volunteers, and this will be my personal focus across the next 12 months. We are becoming one team now and it is time to leverage that and work together to get more volunteers in, remember, we are not just looking for people who can commit to running a section all the time but for people who can volunteer as much or as little as they feel comfortable with.

The next 12 months will be different as we complete our transformation Journey, things will be different, things will be geared towards the future and being brutally honest for some, it will be hard. As I have said to many of you this year, only volunteer where and when you are happy and a change in role as we move into a team structure might seem scary, but it will be great in the long run.

Finally, I would like to say a massive thank you to our District Chair John and my Deputy Shaun for all the work they have put in and even more importantly the support they have given me.

Let us move forward, let us enjoy ourselves and most importantly let us keep giving all our young people #skillsforlife

James McIntyre District Commissioner

5

AGM Papers

Campsite Report

It has been an exciting twelve months for Drummers Lodge. The site saw a good summer season last year and bookings through the winter period have increased with use of the John Fisher Building for training and County meetings. A massive thank you to all the volunteers on the management team and maintenance team who have supported, and continue to support, Drummers Lodge.

The Management Team have been working hard to formalise a development plan, capturing the aspirations and aims for a rolling 5-year period. Only recently they have submitted project plans to the District Trustee Board, and you will see these projects starting already;

Most recently the team have had WiFi installed at the site. Utilising 4G, and hopefully soon 5G, mobile phone signal it provides free internet to users across much of the site. It has already been used for online meetings, training courses and general browsing during District events.

The management team have plans to develop the site further over the next few years, so watch this space.

The Drummers Lodge Maintenance Team has welcomed new people, some who have not been involved in Scouts before. The team are the unseen hard workers, the workdays generally happen with no one else on site and often some of the team can be found on site during the week too.

The team have painted the external wood of the John Fisher Building, they installed the new taps around the site, they built the new boiler cabinet, they continue to rebuild the Crib Hut and they poured the concrete ready for the washing up shelter. This doesn’t include the constant cutting of hedges, regular mowing of grass and general tidying up just to keep the site looking good.

The team always welcome new members and you can find out more about getting involved by visiting the District website. Whatever time you can give, whatever skills you may have, anyone is welcome. Finally, a huge thank you to Mid Cornwall Explorers who have been up at Drummers Lodge recently helping with some of the odd jobs. They have helped clear the pig sty ready for our next project, they have painted the toilet block external walls and they are working on building a new wood store in the car park. Amazing efforts and thank you everyone!

John Rickard

Drummers Lodge Committee

6

AGM Papers

Finance Committee

Another year seems to have passed so quickly. Thanks are due to my fellow Committee Members who have all worked hard in support of the District Executive:

Mary Fisher, Tracy Adams, Cyril Poad, Christine Sargeant and Ross Geach who took over as District Treasurer from Mary in March 2023.

In the past months major improvements have been made to the District’s financial standing including:

The Finance Sub Committee look forward to the next year, continuing to provide balanced support and assistance to the District Leadership Team. The near future, we know, will bring changes with the national Transformation program and it will, no doubt, be both exciting and challenging. We all just want the best for the young people of Mid Cornwall District.

Jacqui Rickard District Finance Committee Chair

7

AGM Papers

District Accounts

Financial accounts for the year ending 31[st] March 2023 examined by Peter Williams & co Qualified Chartered Accountants.

We have continued to review the bank account provision and have started to move our accounts away from HSBC to Lloyds. The benefit of this on top of avoiding bank charges is the online payment facility that allows dual authorisation of payments. Because of this change, the events account has been used as a temporary account for other district finances on some occasions this year.

Notes on the District accounts.

We have further consolidated the various restricted funds held in the district account. We now have Events funds, Explorer funds and Drummers Lodge. The jamboree fund has been used to support those going to the WSJ in Korea in August 2023 and has been exhausted. The district plan to replace this with the ‘support fund’ and the finance committee will work on how this fund is raised/topped up in 2023. The ‘events’ and ‘explorer’ funds will be moved into their respective accounts in the 2023 financial year.

There was an overstatement of the income from capitation in the previous set of accounts and this has been rectified and reflected in this years’ accounts.

The events account was still being used to administer the group funds for The Clays. They have now opened their own account and the balances transferred.

Notes on Drummers Lodge accounts

All covid grants have now stopped, however the income from camping has increased with the increase in site bookings and schools wanting to hold residential camps at the site. Gas expenditure is much less as the tank has not needed refilling in 2022/23

Notes on Scout Shop account

Sales have remained consistent, up a little on the previous year.

Ross Geach District Treasurer

8

AGM Papers ORNWALL SCOUT D BALANCE SHEET FOR THE YEAR ENDED 31" MARCH 2023 Car Events Slh)p Acco￿1 5,302 1,142 1.142 3,960 14,377 28,024 5.875 18, 67,131 83 101 19,4¥ 67,088 11.177 18,939 116,703

AGM Papers MID CORNWALL SCOUT DISTRKT INCOME AND EXPENDttURE ACCOUN[ ST FOR THE YEAR ENDED 31 MARCH 2023 DISTRICT ACCOUNTS 2023 2022 35,071 Events. Pt8verfun thy 312 1.0(KJ 1,455 22,478 19,￿fj Events. P£aYerfun thy 636 2.657 67D ACc￿n BaDk chawE¥ Equipment First sipplies Fud&Mi 8,711 9J1 In￿ance 427 439 TrwThng 37.141 2Q535 24.289 12,387 Ceffiutl Re*￿.￿ Surpkjs BrouJM Fowrd 44,797 1,237 29.119 1231 Tratthrred Shop 46,034 19,499 32,410 44,797 io

AGM Papers Ch￿p SITE ACCOUNT 20YJ 3)22 Camp Fees 7.877 5,113 Gr￿t 13.713 7,877 Pè 643 97 4,￿2 623 iKSno vrt & Ryrs 5.087 scdlaneuts Bank Cs 37 76 (tkffiiyt￿rp1uS fLytr￿ SE SurpkJ8 Broujm Fowrd 2,435 64,653 12,111 52,542 64 653 SCOUT SHOP ACCOUNT 2023 2022 5,935 5.742 5,547 4.731 1,318 758 Refijnds to Grwp ￿￿k char In%xance 177 31 CaShb￿kIcarf Chw EwiFment RaUcti￿ i) vaueoffiY&J 8sget8 15 1238 522 Trwof 8a* Stoc RdwrEd Fon4prd 9,939 11,417 9,9 li

AGM Papers )23 3)22 2,247 8.171 18.855 12.021 41.￿17 370 18,932 2239 150 FI￿DefiCatI1cff Ihe Trwmfer to Dthct account 16.605 1.237 3.5T1 18.939 112 3,571 12

AGM Papers

The District Scout Shop is also available online. Parents can order and have uniform items sent direct to them. Groups can order County, District, St Pirans, and membership badges.

midcornwallscouts.org.uk/shop

Profit from sales at the District Scout Shop go back into supporting Scouting in Mid Cornwall – so please encourage and support. Thank you

13

MID CORNWALL SCOUT DISTRICT

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023

Peter Williams & Co. Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY

MID CORNWALL SCOUT DISTRICT

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023

ACCOUNTANTS’ CERTIFICATE

In accordance with instructions given to us, we have prepared, without carrying out an audit, the attached Income and Expenditure accounts and Balance Sheet from your accounting records and from information and explanations given to us.

Peter Williams and Co Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY Dated

MID CORNWALL SCOUT DISTRICT

BALANCE SHEET

FOR THE YEAR ENDED 31ST MARCH 2023

Freehold Land
Stock
Events
Explorers
Bank Treasurer
Bank Events
Cash in Hand		 Camp
Scout
Events
District
Site
Shop
Account
38,964
5,302
1,142
3,980
14,377
28,024
5,875
18,855
83
100
1
19,499
67,088
11,177
18,939		 Total
38,964
5,302
1,142
3,980
67,131
83
101
116,703

We have produced, to the best of our knowledge and belief, all the information and explanations necessary to prepare our accounts for the year ended 31st March 2023 which represent an accurate record of our business transactions. We have examined and approved the above Balance Sheet and annexed Income & Expenditure account.

Signed

Dated

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 DISTRICT ACCOUNTS

Receipts
Capitation
Brownsea
Events - Beaver fun day
Explorers - Grant
Bank Interest
Payments
Capitation
Bugle
Coast to Coast
Events - Beaver fun day
Explorers
Jamboree
Accountancy
Bank charges
Equipment
First Aid supplies
Fuel & Mileage
Heligan set up costs
Insurance
Remembrance Day wreaths
Sundries
Training
Surplus/(Deficit) for the year
Retained Surplus Brought Forward
Transferred from Events account
Transferred from SAS account
Transferred from Shop		 2023
22,478
-
-
230
670
1,340
360
86
8,771
901
687
909
-
50
427
232
44,797
1,237
-
-		 9,294
-
312
1,000
-
10,606
37,141
26,535
-
46,034
19,499		 2022
19,836
-
-
636
2,657
-
360
22
299
-
-
-
-
40
439
-
29,119
-
1,291
2,000		 35,071
150
-
1,455
-
36,676
24,289
12,387
32,410
44,797

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST MARCH 2023

CAMP SITE ACCOUNT

Receipts
Camp Fees
Donation
Grant
Interest
Payments
Insurance
Gas
Building work, Maintenance & Repairs
Badges
Miscellaneous
Bank Charges
(Deficit)/Surplus for the year
Retained Surplus Brought Forward		 2023
643
97
4,362
-
264
76		 7,877
-
-
-
7,877
5,442
2,435
64,653
67,088		 2022
623
968
5,087
-
37
-		 5,113
-
13,713
-
18,826
6,715
12,111
52,542
64,653

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST MARCH 2023

SCOUT SHOP ACCOUNT

Sales
Opening Stock
Purchases
Closing Stock
Refunds to Group
Bank charges
Insurance
Post
Cashback/Card Charge
Equipment
Reduction in value of fixed assets
Surplus/(Deficit) for the year
Transfer of Badge Stock
Transferred to Disctrict account
Retained Surplus Brought Forward		 -
-		 2023
5,294
4,685
5,302

-
89
-
6
15

-
-		 5,995
4,677
1,318
80
1,238
-
9,939
11,177		 - 2022
5,547
4,731
5,294

-
22
177
31
6
-
-		 5,742
4,984
758
236
522
-
2,000
-
11,417
9,939

NOTE: Closing stock is at cost price

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST MARCH 2023

EVENTS ACCOUNT

The Clays
District
Capitation
Events
The Clays
District
Brownsea
Surplus/(Deficit) for the year
Transfer to District account
Retained Surplus Brought Forward		 2023
6,370
18,932
-		 2,860
8,171
18,855
12,021
41,907
25,302
16,605
1,237
-
3,571
18,939		 2022
2,239
150		 2,247
30
-
-
2,277
2,389
112
-
3,683
3,571

MID CORNWALL SCOUT DISTRICT

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023

Peter Williams & Co. Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY

MID CORNWALL SCOUT DISTRICT

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023

ACCOUNTANTS’ CERTIFICATE

In accordance with instructions given to us, we have prepared, without carrying out an audit, the attached Income and Expenditure accounts and Balance Sheet from your accounting records and from information and explanations given to us.

Peter Williams and Co Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY Dated

MID CORNWALL SCOUT DISTRICT

BALANCE SHEET

FOR THE YEAR ENDED 31ST MARCH 2023

Freehold Land
Stock
Events
Explorers
Bank Treasurer
Bank Events
Cash in Hand		 Camp
Scout
Events
District
Site
Shop
Account
38,964
5,302
1,142
3,980
14,377
28,024
5,875
18,855
83
100
1
19,499
67,088
11,177
18,939		 Total
38,964
5,302
1,142
3,980
67,131
83
101
116,703

We have produced, to the best of our knowledge and belief, all the information and explanations necessary to prepare our accounts for the year ended 31st March 2023 which represent an accurate record of our business transactions. We have examined and approved the above Balance Sheet and annexed Income & Expenditure account.

Signed

Dated

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 DISTRICT ACCOUNTS

Receipts
Capitation
Brownsea
Events - Beaver fun day
Explorers - Grant
Bank Interest
Payments
Capitation
Bugle
Coast to Coast
Events - Beaver fun day
Explorers
Jamboree
Accountancy
Bank charges
Equipment
First Aid supplies
Fuel & Mileage
Heligan set up costs
Insurance
Remembrance Day wreaths
Sundries
Training
Surplus/(Deficit) for the year
Retained Surplus Brought Forward
Transferred from Events account
Transferred from SAS account
Transferred from Shop		 2023
22,478
-
-
230
670
1,340
360
86
8,771
901
687
909
-
50
427
232
44,797
1,237
-
-		 9,294
-
312
1,000
-
10,606
37,141
26,535
-
46,034
19,499		 2022
19,836
-
-
636
2,657
-
360
22
299
-
-
-
-
40
439
-
29,119
-
1,291
2,000		 35,071
150
-
1,455
-
36,676
24,289
12,387
32,410
44,797

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST MARCH 2023

CAMP SITE ACCOUNT

Receipts
Camp Fees
Donation
Grant
Interest
Payments
Insurance
Gas
Building work, Maintenance & Repairs
Badges
Miscellaneous
Bank Charges
(Deficit)/Surplus for the year
Retained Surplus Brought Forward		 2023
643
97
4,362
-
264
76		 7,877
-
-
-
7,877
5,442
2,435
64,653
67,088		 2022
623
968
5,087
-
37
-		 5,113
-
13,713
-
18,826
6,715
12,111
52,542
64,653

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST MARCH 2023

SCOUT SHOP ACCOUNT

Sales
Opening Stock
Purchases
Closing Stock
Refunds to Group
Bank charges
Insurance
Post
Cashback/Card Charge
Equipment
Reduction in value of fixed assets
Surplus/(Deficit) for the year
Transfer of Badge Stock
Transferred to Disctrict account
Retained Surplus Brought Forward		 -
-		 2023
5,294
4,685
5,302

-
89
-
6
15

-
-		 5,995
4,677
1,318
80
1,238
-
9,939
11,177		 - 2022
5,547
4,731
5,294

-
22
177
31
6
-
-		 5,742
4,984
758
236
522
-
2,000
-
11,417
9,939

NOTE: Closing stock is at cost price

MID CORNWALL SCOUT DISTRICT

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST MARCH 2023

EVENTS ACCOUNT

The Clays
District
Capitation
Events
The Clays
District
Brownsea
Surplus/(Deficit) for the year
Transfer to District account
Retained Surplus Brought Forward		 2023
6,370
18,932
-		 2,860
8,171
18,855
12,021
41,907
25,302
16,605
1,237
-
3,571
18,939		 2022
2,239
150		 2,247
30
-
-
2,277
2,389
112
-
3,683
3,571