## Mid Cornwall Scouts
Annual report June 2023
1
**AGM Papers**
## Mid Cornwall Membership
## **Census January 2023 - Summary - Mid Cornwall**
|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|**Census January 2023 - Summary - Mid Cornwall**|
|---|---|---|---|---|---|---|---|---|
|Name|Squirrel|Beaver|Cub|Scout|Explorer|Network|Adults|Total|
|Mid Cornwall|||||42||47|89|
|1st Gorran and Mevagissey|Provision closed and moved to othergroups||||||1|1|
|Lostwithiel|Provision closed||||||3|3|
|1st NewquayScout Group||23|20|17|||26|86|
|5th Newquay||17|29|22|||12|80|
|1st Par-St Blazeyand Fowey||11*|15|14|||16|56|
|Polkerris|14|25|18|20|||21|99|
|1st St Austell||26|17|9*|||14|66|
|3rd St Austell|Provision closed and moved to othergroups||||||1|1|
|2nd St Austell/Charlestown|12|21|29|27|||20|108|
|St Enoder Scout Group|||12|12|||9|33|
|1st St Eval||13|16|10*|||12|51|
|1st St Stephen||11*|8*|5*|||7|31|
|Sticker||17|13|16|||20|66|
|The Clays Scout Group||5*|8*|20|||10|43|
|Heligan|||20|15|||8|43|
|Totals|26|169|205|187|42|0|227|856|
|2022 figures|0|162|185|166|42|3|223|778|
|Change frompreviousyear|+26|+7|+20|+21|0|-3|+4|+78|
*indicates a small section – 11 young people or less
The overall youth membership in January 2023 was up on the previous year by 74 members. Adult membership is up 4.
At the time of recording there are 2 new squirrels dreys, the first time the district has returned a census on squirrels. 2 less beaver and 2 less cub packs than in 2022. This is accounted for by the district provision review which took place last year. As you will see though, overall youth membership has increased by 74 (+13%)
Of the sections that were open at the time of the census, those with 11 or less members, has decreased. There were 19 in 2021, 15 in 2022 and now 8 in 2023.
2
**AGM Papers**
## Squirrels
|**Number of Sections**|**2**|
|---|---|
|**Number of Young People**|26|
|**Change from previous year**|+26|
|**Sections with 11 or less young people**|0|
## Beavers
|**Number of Sections**|**11**|
|---|---|
|**Number of Young People**|169|
|**Change from previous year**|+7|
|**Sections with 11 or less young people**|3|
## Cubs
|**Number of Sections**|**12**|
|---|---|
|**Number of Young People**|205|
|**Change from previous year**|+20|
|**Sections with 11 or less young people**|2|
## Scouts
|**Number of Sections**|**13**|
|---|---|
|**Number of Young People**|187|
|**Change from previous year**|+21|
|**Sections with 11 or less young people**|3|
## Explorers
|**Number of Sections**|**2**|
|---|---|
|**Number of Young People**|42|
|**Change from previous year**|0|
|**Sections with 11 or less young people**|0|
3
**AGM Papers**
## District Chair’s Report
As we bring the 2022/2023 year to a close, I am reflecting on what we have achieved, and it’s been another busy year for us all.
It’s been a long road, but I am pleased to say we are just about there now with the movement of our banking from HSBC to Lloyds. It’s been a long and complex journey… but we are nearly there! The main bank account used for the District and Drummers Lodge is open and active. A new account for the Explorers has been opened and the leaders and I are meeting soon to make sure we have the necessary processes in place, ensuring both Explorer Units can access and manage their money. We are just waiting on the new account for the Scout Shop to open.
As I mentioned this has been a long road, we’re nearing the end of it, but I would like to thank everyone who has been involved for their time and patience getting things setup. Totalling 8 signatories, across three accounts (some on multiple accounts), they have had to sign multiple agreements multiple times, upload signatures and finally get online access to the appropriate accounts. Their patience and support have made the process easier than it could have been. Thank you!
## **You asked… We did…**
You may remember that last year, when responding to the invite to our Annual General Meeting I asked you “What would you like the District Leadership Team and/or District Executive Committee do over the next 12 months?”
Some of the responses the District Executive have taken on and this is what we have done. “Help recruit leaders”, “training” – We have started to bring back having a District Budget. You will see in the Drummers Lodge report that a lot of hard work is going into their Development Plan and associated budget. The District Budget will incorporate this but also will include requirements from the District Leadership Team, to support the work they are responsible for (including recruitment & local training/upskilling).
“Hold more BBQ’s” – This is certainly on our radar. Unfortunately, time has just run away from us this year, but watch this space for some more leader social occasions coming soon…
I would like to thank all the members of the subcommittees. These committees have been working very hard to support the District over the last 12 months and I hope you get a feeling for the work they have done from their reports.
Finally, looking forward, I am excited to get stuck into our own transformation journey. Locally we have started already, with the District Executive now transformed to a Trustee Board and hopefully at our AGM the updated constitution will be adopted. In the coming months through my role as Transformation Lead I will be working closely with District Commissioners and then within our own District to support groups reach our North Star.
Thank you everyone, Leaders and Trustees, for all your hard work to give our 629 young people Skills For Life.
_John Rickard District Chair_
4
**AGM Papers**
## District Commissioner’s Report
Here we are at the end of another exciting and profound year of scouting in Mid Cornwall, little did we know at the last AGM that within the next 12 months we would have been through the death of our Patron, Her Majesty Queen Elizabeth II and the coronation of her son King Charles III. At this point I would like to give a massive thankyou to the Members of our District who played their part in these momentous occasions and specifically Shaun and Ben who were both instrumental in Operation Feather and Operation Golden Orb. As a scout who queued and saw Operation Feather in person, I can honestly say that I have never been as proud to be a member of this Movement.
When we look back over the year in our district, I am reminded of why we call ourselves a movement. We finished the provision review and whilst there were hard decisions to be made and hard conversations had, we have increased our youth membership by 13%. To put this into context the average growth in the UK is around 4%. We are still moving forward, new Squirrel sections are opening, sections are growing, and I hope that when we get to the end of the next financial year we will be back up to our pre Covid-19 numbers.
We could grow even further with more adult volunteers, and this will be my personal focus across the next 12 months. We are becoming one team now and it is time to leverage that and work together to get more volunteers in, remember, we are not just looking for people who can commit to running a section all the time but for people who can volunteer as much or as little as they feel comfortable with.
The next 12 months will be different as we complete our transformation Journey, things will be different, things will be geared towards the future and being brutally honest for some, it will be hard. As I have said to many of you this year, only volunteer where and when you are happy and a change in role as we move into a team structure might seem scary, but it will be great in the long run.
Finally, I would like to say a massive thank you to our District Chair John and my Deputy Shaun for all the work they have put in and even more importantly the support they have given me.
Let us move forward, let us enjoy ourselves and most importantly let us keep giving all our young people #skillsforlife
_James McIntyre District Commissioner_
5
**AGM Papers**
## Campsite Report
It has been an exciting twelve months for Drummers Lodge. The site saw a good summer season last year and bookings through the winter period have increased with use of the John Fisher Building for training and County meetings. A massive thank you to all the volunteers on the management team and maintenance team who have supported, and continue to support, Drummers Lodge.
The Management Team have been working hard to formalise a development plan, capturing the aspirations and aims for a rolling 5-year period. Only recently they have submitted project plans to the District Trustee Board, and you will see these projects starting already;
- Washing up shelter
- Electric roller shutter in the main hall/kitchen
- New boiler cupboard
- Additional water taps across the site
- Electric supply to the Crib Hut
- New container for site equipment
- Other minor fire safety improvements
Most recently the team have had WiFi installed at the site. Utilising 4G, and hopefully soon 5G, mobile phone signal it provides free internet to users across much of the site. It has already been used for online meetings, training courses and general browsing during District events.
The management team have plans to develop the site further over the next few years, so watch this space.
The Drummers Lodge Maintenance Team has welcomed new people, some who have not been involved in Scouts before. The team are the unseen hard workers, the workdays generally happen with no one else on site and often some of the team can be found on site during the week too.
The team have painted the external wood of the John Fisher Building, they installed the new taps around the site, they built the new boiler cabinet, they continue to rebuild the Crib Hut and they poured the concrete ready for the washing up shelter. This doesn’t include the constant cutting of hedges, regular mowing of grass and general tidying up just to keep the site looking good.
The team always welcome new members and you can find out more about getting involved by visiting the District website. Whatever time you can give, whatever skills you may have, anyone is welcome. Finally, a huge thank you to Mid Cornwall Explorers who have been up at Drummers Lodge recently helping with some of the odd jobs. They have helped clear the pig sty ready for our next project, they have painted the toilet block external walls and they are working on building a new wood store in the car park. Amazing efforts and thank you everyone!
## _John Rickard_
_Drummers Lodge Committee_
6
**AGM Papers**
## Finance Committee
Another year seems to have passed so quickly. Thanks are due to my fellow Committee Members who have all worked hard in support of the District Executive:
Mary Fisher, Tracy Adams, Cyril Poad, Christine Sargeant and Ross Geach who took over as District Treasurer from Mary in March 2023.
In the past months major improvements have been made to the District’s financial standing including:
- Registration with The Charity Commission and gaining a District Charity number. (Lead – District Chair)
- There has been a lot of work completed with regard to best practice involved with the running of the District bank accounts and the costs involved. This has resulted in opening an account with Lloyds Bank which streamlines various separate bank accounts into a main account with an improved signatory mandate including on-line accessibility. It also provides the flexibility to have other accounts under the same umbrella, whilst retaining security protocols. (Leads – District Chair, Deputy District Commissioner, District Treasurer)
- Finance Policy and Terms of Reference reviewed and updated
- Pre-payments cards for small purchases and card payment facility for the Scout Shop introduced with established District terms of use.
- District Expenses mileage rates reviewed and increase recommended.
The Finance Sub Committee look forward to the next year, continuing to provide balanced support and assistance to the District Leadership Team. The near future, we know, will bring changes with the national Transformation program and it will, no doubt, be both exciting and challenging. We all just want the best for the young people of Mid Cornwall District.
_Jacqui Rickard District Finance Committee Chair_
7
**AGM Papers**
## District Accounts
Financial accounts for the year ending 31[st] March 2023 examined by Peter Williams & co Qualified Chartered Accountants.
We have continued to review the bank account provision and have started to move our accounts away from HSBC to Lloyds. The benefit of this on top of avoiding bank charges is the online payment facility that allows dual authorisation of payments. Because of this change, the events account has been used as a temporary account for other district finances on some occasions this year.
## **Notes on the District accounts.**
We have further consolidated the various restricted funds held in the district account. We now have Events funds, Explorer funds and Drummers Lodge. The jamboree fund has been used to support those going to the WSJ in Korea in August 2023 and has been exhausted. The district plan to replace this with the ‘support fund’ and the finance committee will work on how this fund is raised/topped up in 2023. The ‘events’ and ‘explorer’ funds will be moved into their respective accounts in the 2023 financial year.
There was an overstatement of the income from capitation in the previous set of accounts and this has been rectified and reflected in this years’ accounts.
The events account was still being used to administer the group funds for The Clays. They have now opened their own account and the balances transferred.
## **Notes on Drummers Lodge accounts**
All covid grants have now stopped, however the income from camping has increased with the increase in site bookings and schools wanting to hold residential camps at the site. Gas expenditure is much less as the tank has not needed refilling in 2022/23
## **Notes on Scout Shop account**
Sales have remained consistent, up a little on the previous year.
_Ross Geach District Treasurer_
8
AGM Papers
ORNWALL SCOUT D
BALANCE SHEET
FOR THE YEAR ENDED 31" MARCH 2023
Car
Events
Slh)p Acco1
5,302
1,142
1.142
3,960
14,377
28,024
5.875
18,
67,131
83
101
19,4¥
67,088
11.177
18,939
116,703
AGM Papers
MID CORNWALL SCOUT DISTRKT
INCOME AND EXPENDttURE ACCOUN[
ST
FOR THE YEAR ENDED 31 MARCH 2023
DISTRICT ACCOUNTS
2023
2022
35,071
Events. Pt8verfun thy
312
1.0(KJ
1,455
22,478
19,fj
Events. P£aYerfun thy
636
2.657
67D
ACcn
BaDk chawE¥
Equipment
First sipplies
Fud&Mi
8,711
9J1
Inance
427
439
TrwThng
37.141
2Q535
24.289
12,387
Ceffiutl
Re*. Surpkjs BrouJM Fowrd
44,797
1,237
29.119
1231
Tratthrred Shop
46,034
19,499
32,410
44,797
io
AGM Papers
Chp SITE ACCOUNT
20YJ
3)22
Camp Fees
7.877
5,113
Grt
13.713
7,877
Pè
643
97
4,2
623
iKSno vrt & Ryrs
5.087
scdlaneuts
Bank C*s
37
76
(tkffiiytrp1uS fLytr SE
SurpkJ8 Broujm Fowrd
2,435
64,653
12,111
52,542
64 653
SCOUT SHOP ACCOUNT
2023
2022
5,935
5.742
5,547
4.731
1,318
758
Refijnds to Grwp
k char
In%xance
177
31
CaShbkIcarf Chw
EwiFment
RaUcti i) vaueoffiY&J 8sget8
15
1238
522
Trw*of 8a* Stoc
RdwrEd Fon4prd
9,939
11,417
9,9
li
AGM Papers
)23
3)22
2,247
8.171
18.855
12.021
41.17
370
18,932
2239
150
FIDefiCatI1cff Ihe
Trwmfer to Dthct account
16.605
1.237
3.5T1
18.939
112
3,571
12
**AGM Papers**
**The District Scout Shop is also available online. Parents can order and have uniform items sent direct to them. Groups can order County, District, St Pirans, and membership badges.**
## **midcornwallscouts.org.uk/shop**
**Profit from sales at the District Scout Shop go back into supporting Scouting in Mid Cornwall – so please encourage and support. Thank you**
13
## **MID CORNWALL SCOUT DISTRICT**
## **FINANCIAL ACCOUNTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
**Peter Williams & Co. Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY**
## **MID CORNWALL SCOUT DISTRICT**
## **FINANCIAL ACCOUNTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **ACCOUNTANTS’ CERTIFICATE**
In accordance with instructions given to us, we have prepared, without carrying out an audit, the attached Income and Expenditure accounts and Balance Sheet from your accounting records and from information and explanations given to us.
Peter Williams and Co Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY Dated
## **MID CORNWALL SCOUT DISTRICT**
## **BALANCE SHEET**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
|Freehold Land
Stock
Events
Explorers
Bank Treasurer
Bank Events
Cash in Hand|**Camp**
**Scout**
**Events**
**District**
**Site**
**Shop**
**Account**
38,964
5,302
1,142
3,980
14,377
28,024
5,875
18,855
83
100
1
19,499
67,088
11,177
18,939|**Total**
38,964
5,302
1,142
3,980
67,131
83
101
116,703|
|---|---|---|
We have produced, to the best of our knowledge and belief, all the information and explanations necessary to prepare our accounts for the year ended 31st March 2023 which represent an accurate record of our business transactions. We have examined and approved the above Balance Sheet and annexed Income & Expenditure account.
Signed
________________________
Dated
_____________________
**MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 DISTRICT ACCOUNTS**
|**Receipts**
Capitation
Brownsea
Events - Beaver fun day
Explorers - Grant
Bank Interest
**Payments**
Capitation
Bugle
Coast to Coast
Events - Beaver fun day
Explorers
Jamboree
Accountancy
Bank charges
Equipment
First Aid supplies
Fuel & Mileage
Heligan set up costs
Insurance
Remembrance Day wreaths
Sundries
Training
Surplus/(Deficit) for the year
Retained Surplus Brought Forward
Transferred from Events account
Transferred from SAS account
Transferred from Shop||**2023**
22,478
-
-
230
670
1,340
360
86
8,771
901
687
909
-
50
427
232
44,797
1,237
-
-|9,294
-
312
1,000
-
10,606
37,141
26,535
-
46,034
19,499||**2022**
19,836
-
-
636
2,657
-
360
22
299
-
-
-
-
40
439
-
29,119
-
1,291
2,000|35,071
150
-
1,455
-
36,676
24,289
12,387
32,410
44,797|
|---|---|---|---|---|---|---|
**MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **CAMP SITE ACCOUNT**
|**Receipts**
Camp Fees
Donation
Grant
Interest
**Payments**
Insurance
Gas
Building work, Maintenance & Repairs
Badges
Miscellaneous
Bank Charges
(Deficit)/Surplus for the year
Retained Surplus Brought Forward||**2023**
643
97
4,362
-
264
76|7,877
-
-
-
7,877
5,442
2,435
64,653
67,088||**2022**
623
968
5,087
-
37
-|5,113
-
13,713
-
18,826
6,715
12,111
52,542
64,653|
|---|---|---|---|---|---|---|
## **MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **SCOUT SHOP ACCOUNT**
|Sales
Opening Stock
Purchases
Closing Stock
Refunds to Group
Bank charges
Insurance
Post
Cashback/Card Charge
Equipment
Reduction in value of fixed assets
Surplus/(Deficit) for the year
Transfer of Badge Stock
Transferred to Disctrict account
Retained Surplus Brought Forward|-
-|**2023**
5,294
4,685
5,302
-
89
-
6
15
-
-|5,995
4,677
1,318
80
1,238
-
9,939
11,177|-|**2022**
5,547
4,731
5,294
-
22
177
31
6
-
-|5,742
4,984
758
236
522
-
2,000
-
11,417
9,939|
|---|---|---|---|---|---|---|
**NOTE: Closing stock is at cost price**
## **MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **EVENTS ACCOUNT**
|The Clays
District
Capitation
Events
The Clays
District
Brownsea
Surplus/(Deficit) for the year
Transfer to District account
Retained Surplus Brought Forward||**2023**
6,370
18,932
-|2,860
8,171
18,855
12,021
41,907
25,302
16,605
1,237
-
3,571
18,939||**2022**
2,239
150|2,247
30
-
-
2,277
2,389
112
-
3,683
3,571|
|---|---|---|---|---|---|---|
## **MID CORNWALL SCOUT DISTRICT**
## **FINANCIAL ACCOUNTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
**Peter Williams & Co. Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY**
## **MID CORNWALL SCOUT DISTRICT**
## **FINANCIAL ACCOUNTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **ACCOUNTANTS’ CERTIFICATE**
In accordance with instructions given to us, we have prepared, without carrying out an audit, the attached Income and Expenditure accounts and Balance Sheet from your accounting records and from information and explanations given to us.
Peter Williams and Co Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY Dated
## **MID CORNWALL SCOUT DISTRICT**
## **BALANCE SHEET**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
|Freehold Land
Stock
Events
Explorers
Bank Treasurer
Bank Events
Cash in Hand|**Camp**
**Scout**
**Events**
**District**
**Site**
**Shop**
**Account**
38,964
5,302
1,142
3,980
14,377
28,024
5,875
18,855
83
100
1
19,499
67,088
11,177
18,939|**Total**
38,964
5,302
1,142
3,980
67,131
83
101
116,703|
|---|---|---|
We have produced, to the best of our knowledge and belief, all the information and explanations necessary to prepare our accounts for the year ended 31st March 2023 which represent an accurate record of our business transactions. We have examined and approved the above Balance Sheet and annexed Income & Expenditure account.
Signed
________________________
Dated
_____________________
**MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 DISTRICT ACCOUNTS**
|**Receipts**
Capitation
Brownsea
Events - Beaver fun day
Explorers - Grant
Bank Interest
**Payments**
Capitation
Bugle
Coast to Coast
Events - Beaver fun day
Explorers
Jamboree
Accountancy
Bank charges
Equipment
First Aid supplies
Fuel & Mileage
Heligan set up costs
Insurance
Remembrance Day wreaths
Sundries
Training
Surplus/(Deficit) for the year
Retained Surplus Brought Forward
Transferred from Events account
Transferred from SAS account
Transferred from Shop||**2023**
22,478
-
-
230
670
1,340
360
86
8,771
901
687
909
-
50
427
232
44,797
1,237
-
-|9,294
-
312
1,000
-
10,606
37,141
26,535
-
46,034
19,499||**2022**
19,836
-
-
636
2,657
-
360
22
299
-
-
-
-
40
439
-
29,119
-
1,291
2,000|35,071
150
-
1,455
-
36,676
24,289
12,387
32,410
44,797|
|---|---|---|---|---|---|---|
**MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **CAMP SITE ACCOUNT**
|**Receipts**
Camp Fees
Donation
Grant
Interest
**Payments**
Insurance
Gas
Building work, Maintenance & Repairs
Badges
Miscellaneous
Bank Charges
(Deficit)/Surplus for the year
Retained Surplus Brought Forward||**2023**
643
97
4,362
-
264
76|7,877
-
-
-
7,877
5,442
2,435
64,653
67,088||**2022**
623
968
5,087
-
37
-|5,113
-
13,713
-
18,826
6,715
12,111
52,542
64,653|
|---|---|---|---|---|---|---|
## **MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **SCOUT SHOP ACCOUNT**
|Sales
Opening Stock
Purchases
Closing Stock
Refunds to Group
Bank charges
Insurance
Post
Cashback/Card Charge
Equipment
Reduction in value of fixed assets
Surplus/(Deficit) for the year
Transfer of Badge Stock
Transferred to Disctrict account
Retained Surplus Brought Forward|-
-|**2023**
5,294
4,685
5,302
-
89
-
6
15
-
-|5,995
4,677
1,318
80
1,238
-
9,939
11,177|-|**2022**
5,547
4,731
5,294
-
22
177
31
6
-
-|5,742
4,984
758
236
522
-
2,000
-
11,417
9,939|
|---|---|---|---|---|---|---|
**NOTE: Closing stock is at cost price**
## **MID CORNWALL SCOUT DISTRICT**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **EVENTS ACCOUNT**
|The Clays
District
Capitation
Events
The Clays
District
Brownsea
Surplus/(Deficit) for the year
Transfer to District account
Retained Surplus Brought Forward||**2023**
6,370
18,932
-|2,860
8,171
18,855
12,021
41,907
25,302
16,605
1,237
-
3,571
18,939||**2022**
2,239
150|2,247
30
-
-
2,277
2,389
112
-
3,683
3,571|
|---|---|---|---|---|---|---|