Trustees’ Annual Report
01 April 2023 to 31 March 2024
Charity name: The Pill Trust
Charity registration number: 1197441
Aim and Purpose
The Pill Trust is founded on Christian principles of generosity and justice. We aim to serve alongside others to see a hope-filled and flourishing Pillgwenlly.
The charity was born from a shared Christian faith and passionate desire to work collaboratively with existing local community groups and partnerships, whilst also bringing our energy and experience to help pioneer fresh and creative thinking to the challenges in our community.
Objectives and Activities
The current focus of The Pill Trust is working with children, clothing, and food.
Every week during term time we run a toddler group, a baby group and an after-school play session in the garden play space. In the holidays we run a free 2 hour 'holiday games' holiday provision which runs for a minimum 3 days (previously called 'breakfast and boardgames). We also hosted a big light party at Halloween for the families of the community.
We run a monthly clothing swap shop, where people can donate their clothes for points, which can then be spent on choosing other items from our stock.
Finally, we give food provision – we delivered 1000 food 'Bags of Hope' to the residents at Christmas, plus 50 small ‘Bags of Hope’ at a local school fete. We have also set up a small community pantry which can be accessed on an 'as needs be' basis.
When planning activities for the year, the Trustees consider the Commission’s guidance on public benefit and ensure that activities are carried out in line with this.
To facilitate this work, it is important that we maintain a network of volunteers, and these come from St Stephen’s church as well as the local community. We also have key links to other organisations in the community and work together with these.
Achievements and Performance
Children
A big focus of the year has been to redevelop a part of the church land to become a community play garden, which was officially opened in February. The garden has many playful elements and is open to the public. It is used by the public practically every day (weather dependent) and is also used during toddler group and Thursday play sessions.
Our toddler group has over 40 families connected with it via the toddler group WhatsApp, which translates to around 16-20 children plus carers attending each week.
Our baby group stopped for a season as demand dwindled, however it was then requested to be reinstated, and started up again about 3 weeks ago. We so far have 10 mums on the WhatsApp group, with around 2-3 attending each week.
We run Holiday Games every holiday break and receive on average 30 children and their parents/carers each session – our highest was a record breaking 56 children.
Thursday play is an afterschool play session for families where we bring out more play equipment in the garden play space and provide cheese toasties. The number of attendees of children can range from 5-16 children, and families always come, even in the pouring rain!
We have plans going forward to extend our facilities to start a part-time play cafe in the community hall, with a specific sensory area for those with autism.
Clothing
Once a month we open our doors for people to exchange their wardrobes without spending money. We have condensed the running to one day, where people can both drop off and choose new clothes. Refreshments are also served, allowing the community to come together at the same time.
Food
We successfully fundraised, sourced, packed and delivered 1000 'Bags of Hope' for the community in December. The value of the contents of each bag was around £12. It was an incredible coming together of different supporters and volunteers to deliver to all of Pill.
The community pantry has been discreetly running since January and is a resource for those who reach out in need for food support.
Financial Review
This year, total receipts were £42211, in line with receipts from the previous year. Most of these came from grants, our principal sources being Pill Unity (POBL) and GAVO.
Therefore, most of our income is given for specific projects, such as funding our Outreach community worker or for the Bags of Hope project in December. We also received several grants for our Children’s work, to fund the holiday and afterschool provisions.
During the year we spent £52623, a significant increase on the previous year.
The main areas of spend were creating the Play Area (£9737) – this money was given in the previous financial year, and the bulk was spent over this year. The other main outgoings were for the Bags of Hope, cost of £14k, covered entirely from donations from individuals or local organisations. The other highest outgoing is the provision of wages, plus employee administration costs for the Outreach worker.
There are then additional spends for administration of the charity.
The net result of the year was an deficit of receipts over payments of £10412. However this was predominantly down to the Play Area funding which we received in the previous financial year.
To continue the work of the charity, the committee will be looking for ongoing sources of funding and we are in the process of reviewing other areas of grants and support that the charity can tap in to.
Structure, Governance and Management
The method of appointment of the Trustees is set out in the Constitution.
Current Trustees consist of the incumbent of St Stephen’s, along with V. Ede and C. Edwards. These are supported by the Outreach worker, the Finance Officer along with other key members of St Stephen’s congregation and the local community.
Future trustees will be selected with preference on residents who reflect the community of Pill and can represent the needs of the community.
The Pill Trust is a charity excepted from registration with the Charity Commission.
Reference and Administrative details
The Pill Trust is situated in Pill, Newport. The correspondence address is St Stephen’s Vicarage, Adeline Street, Newport., Gwent, NP20 2HA.
The Pill Trust is a charity excepted from registration with the Charity Commission.
Trustees who have served from 1[st] April 2023 until the date this report was approved are:
Chair: The Reverend Justin Groves Elected Trustees: Valery Ede Chris Edwards
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Financial Statements for the Year ending 31[st] March 2024
The Pill Trust
Financial Statement for the year ended 31 March 2024
| Receipts Donatons Grants Fundraising Other Payments Admin Insurance Hall Rent / Heatng Website / IT Outreach Worker Play Area Children Outreach Other Bags of Hope / Mercy Excess of Receipts over Payments Transfers between funds Bank Current Account 01 Apr Bank Current Account 31 Mar Restricted funds Remaining |
Unrestricted £ 573 319 |
Restricted Total £ £ 11032 11605 30287 30287 319 0 |
|---|---|---|
| 892 | 41319 42211 |
|
| Unrestricted £ 345 284 998 |
Restricted Total £ £ 345 284 400 400 998 22275 22275 9737 9737 1413 1413 2808 2808 14363 14363 |
|
| 1627 | 50997 52623 |
|
| -734 | -9678 -10412 |
|
| -734 | -9678 -10412 |
|
| 751 | 20312 21063 |
|
| 17 | 10634 10651 |
|
| Bags of Hope Children Play Area Salary Outreach |
2519 2147 733 4410 825 10634 |
CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to tho trusto••1 m•mb•rs of Th8 hll Trust On •ccounts for th• y•ar endod 31 M¥¢h 2024 Charlty no (rf •Dyl 1197441 Sei out on page8 I report to Ihe trustees on my examinabon of the accounts of the ab)ve anty (Ih? Trust") for the year ended 31 March 2024. Rosponslbilttles and sls of report As Ihe charitls trustees. you are r8s[ible for the preparation of Iho accounts in accordance wth the requirements ol the Charities Act 2011 Ad'>. I report In ffvspecl of my examinatKffi of ihè TnJst's accounts carrd out undef seciion 145 of the 2011 Act and in carrying OLrt my examination, I have followed all the apF4ic4ble Di¢0n3 given by Chanty Cornmi$8K)n under section 1451Sllb) of Ihe Act. Indendent I have completed my examination. l ty)rfwm that no malefial matters havo oxamlneVs 8tstsment come lo my attention in Lnne(aion with Ihe examinalion which gr¥e$ me C8U8e lo telieve that in. any merial respect". the accounting rera$ V+ere not kerA in aCC4ydan( with 8Won 130 of the CharrtS Ad,. or the accounts did not accord with the accounting records., or the accounts did not mplY with the applicable requirement8 conceming Ihe fom and content of aceount$ set in Ihe Charities IAccounts and Rewrtsl Regulaij'ons 2008 olher Ihan any requirom8nl that the a¢¢ount$ give a 1rue arxl fair, view which is not a matter ¢Idered as part of an ind8pthlént éxaminth'on. I h8ve no concems and have come 8cro88 no other matter8 in connection ¥%ryth the examination lo vthtch attenlion should be drawn in this pOrt in order to enabso 8 V¢)per understanding of the accounts to reaehJ. ' Pl•8s8 delèlè the rdS in the brackets rflhey do nol 8y. Slgned: 18 July 2024 Nam•: | Gemma L1$e Harri$ R•l•vanl prof••slonal qlifIcatIOn1$ or b<xly Ilf anyl: ICAEW Addr•u: 4 Risca Road, Newport, NP20 4JW
Section B Disclosure Only complele if the examiner needs lo hKJhlighl material matters of concern (see CC32. Irvjependenl examination ol charily •¢¢ounts. diredions and 98ce for examiners}. Glve here brfef d•tslls ol any Items that th• éx*mln8r wl8ho• to dlsclo88. IER Oct 2018