## **Trustees’ Annual Report**
**01 April 2023 to 31 March 2024**
**Charity name: The Pill Trust**
## **Charity registration number: 1197441**
## **Aim and Purpose**
The Pill Trust is founded on Christian principles of generosity and justice. We aim to serve alongside others to see a hope-filled and flourishing Pillgwenlly.
The charity was born from a shared Christian faith and passionate desire to work collaboratively with existing local community groups and partnerships, whilst also bringing our energy and experience to help pioneer fresh and creative thinking to the challenges in our community.
## **Objectives and Activities**
The current focus of The Pill Trust is working with children, clothing, and food.
Every week during term time we run a toddler group, a baby group and an after-school play session in the garden play space. In the holidays we run a free 2 hour 'holiday games' holiday provision which runs for a minimum 3 days (previously called 'breakfast and boardgames). We also hosted a big light party at Halloween for the families of the community.
We run a monthly clothing swap shop, where people can donate their clothes for points, which can then be spent on choosing other items from our stock.
Finally, we give food provision – we delivered 1000 food 'Bags of Hope' to the residents at Christmas, plus 50 small ‘Bags of Hope’ at a local school fete. We have also set up a small community pantry which can be accessed on an 'as needs be' basis.
When planning activities for the year, the Trustees consider the Commission’s guidance on public benefit and ensure that activities are carried out in line with this.
To facilitate this work, it is important that we maintain a network of volunteers, and these come from St Stephen’s church as well as the local community. We also have key links to other organisations in the community and work together with these.
## **Achievements and Performance**
## Children
A big focus of the year has been to redevelop a part of the church land to become a community play garden, which was officially opened in February. The garden has many playful elements and is open to the public. It is used by the public practically every day (weather dependent) and is also used during toddler group and Thursday play sessions.
Our toddler group has over 40 families connected with it via the toddler group WhatsApp, which translates to around 16-20 children plus carers attending each week.
Our baby group stopped for a season as demand dwindled, however it was then requested to be reinstated, and started up again about 3 weeks ago. We so far have 10 mums on the WhatsApp group, with around 2-3 attending each week.
We run Holiday Games every holiday break and receive on average 30 children and their parents/carers each session – our highest was a record breaking 56 children.
Thursday play is an afterschool play session for families where we bring out more play equipment in the garden play space and provide cheese toasties. The number of attendees of children can range from 5-16 children, and families always come, even in the pouring rain!
We have plans going forward to extend our facilities to start a part-time play cafe in the community hall, with a specific sensory area for those with autism.
## Clothing
Once a month we open our doors for people to exchange their wardrobes without spending money. We have condensed the running to one day, where people can both drop off and choose new clothes. Refreshments are also served, allowing the community to come together at the same time.
## Food
We successfully fundraised, sourced, packed and delivered 1000 'Bags of Hope' for the community in December. The value of the contents of each bag was around £12. It was an incredible coming together of different supporters and volunteers to deliver to all of Pill.
The community pantry has been discreetly running since January and is a resource for those who reach out in need for food support.
## **Financial Review**
This year, total receipts were £42211, in line with receipts from the previous year. Most of these came from grants, our principal sources being Pill Unity (POBL) and GAVO.
Therefore, most of our income is given for specific projects, such as funding our Outreach community worker or for the Bags of Hope project in December. We also received several grants for our Children’s work, to fund the holiday and afterschool provisions.
During the year we spent £52623, a significant increase on the previous year.
The main areas of spend were creating the Play Area (£9737) – this money was given in the previous financial year, and the bulk was spent over this year. The other main outgoings were for the Bags of Hope, cost of £14k, covered entirely from donations from individuals or local organisations. The other highest outgoing is the provision of wages, plus employee administration costs for the Outreach worker.
There are then additional spends for administration of the charity.
The net result of the year was an deficit of receipts over payments of £10412. However this was predominantly down to the Play Area funding which we received in the previous financial year.
To continue the work of the charity, the committee will be looking for ongoing sources of funding and we are in the process of reviewing other areas of grants and support that the charity can tap in to.
## **Structure, Governance and Management**
The method of appointment of the Trustees is set out in the Constitution.
Current Trustees consist of the incumbent of St Stephen’s, along with V. Ede and C. Edwards. These are supported by the Outreach worker, the Finance Officer along with other key members of St Stephen’s congregation and the local community.
Future trustees will be selected with preference on residents who reflect the community of Pill and can represent the needs of the community.
The Pill Trust is a charity excepted from registration with the Charity Commission.
## **Reference and Administrative details**
The Pill Trust is situated in Pill, Newport. The correspondence address is St Stephen’s Vicarage, Adeline Street, Newport., Gwent, NP20 2HA.
The Pill Trust is a charity excepted from registration with the Charity Commission.
Trustees who have served from 1[st] April 2023 until the date this report was approved are:
Chair: The Reverend Justin Groves Elected Trustees: Valery Ede Chris Edwards
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
## **Signed on behalf of the charity’s trustees:**
## **Financial Statements for the Year ending 31[st] March 2024**
## **The Pill Trust**
Financial Statement for the year ended 31 March 2024
|**Receipts**
Donatons
Grants
Fundraising
Other
**Payments**
Admin
Insurance
Hall Rent / Heatng
Website / IT
Outreach Worker
Play Area
Children
Outreach Other
Bags of Hope / Mercy
Excess of Receipts over Payments
Transfers between funds
Bank Current Account 01 Apr
Bank Current Account 31 Mar
**Restricted funds Remaining**|**Unrestricted**
£
573
319|**Restricted**
**Total**
£
£
11032
**11605**
30287
**30287**
**319**
**0**|
|---|---|---|
||892|41319
42211|
||**Unrestricted**
£
345
284
998|**Restricted**
**Total**
£
£
**345**
**284**
400
**400**
**998**
22275
**22275**
9737
**9737**
1413
**1413**
2808
**2808**
14363
**14363**|
||1627|50997
52623|
||-734|-9678
-10412|
||-734|-9678
-10412|
||751|20312
21063|
||17|10634
10651|
||Bags of Hope
Children
Play Area
Salary
Outreach|2519
2147
733
4410
825
**10634**|
CHARITY COMMISSION
FOR ENGIAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Roport to tho trusto••1
m•mb•rs of
Th8 hll Trust
On •ccounts for th• y•ar
endod
31 M¥¢h 2024
Charlty no
(rf •Dyl
1197441
Sei out on page8
I report to Ihe trustees on my examinabon of the accounts of the ab)ve
anty (Ih? Trust") for the year ended 31 March 2024.
Rosponslbilttles and
sls of report
As Ihe charitls trustees. you are r8s[ible for the preparation of Iho
accounts in accordance wth the requirements ol the Charities Act 2011
Ad'>.
I report In ffvspecl of my examinatKffi of ihè TnJst's accounts carr*d out
undef seciion 145 of the 2011 Act and in carrying OLrt my examination, I
have followed all the apF4ic4ble Di¢0n3 given by Chanty Cornmi$8K)n
under section 1451Sllb) of Ihe Act.
Indendent I have completed my examination. l ty)rfwm that no malefial matters havo
oxamlneVs 8tstsment come lo my attention in L*nne(aion with Ihe examinalion which gr¥e$ me
C8U8e lo telieve that in. any m*erial respect".
the accounting rera$ V+ere not kerA in aCC4ydan(* with 8W*on 130
of the CharrtS Ad,. or
the accounts did not accord with the accounting records., or
the accounts did not mplY with the applicable requirement8
conceming Ihe fom and content of aceount$ set in Ihe Charities
IAccounts and Rewrtsl Regulaij'ons 2008 olher Ihan any requirom8nl
that the a¢¢ount$ give a 1rue arxl fair, view which is not a matter
¢Idered as part of an ind8pthlént éxaminth'on.
I h8ve no concems and have come 8cro88 no other matter8 in connection
¥%ryth the examination lo vthtch attenlion should be drawn in this pOrt in
order to enabso 8 V¢)per understanding of the accounts to reaeh*J.
' Pl•8s8 delèlè the rdS in the brackets rflhey do nol 8y.
Slgned:
18 July 2024
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