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Sanatan Hindu Cultural Society Sutton

2023 ANNUAL GENERAL MEETING (AGM) The Tweedle Hall, St.Andrew’s Church, Northey Avenue, Cheam SM2 7HF 29 April 2023

Agenda

	Item	Presenter	Duration
	Chairman Welcome note	Sudheendra Hebbar
#1	2022-23: Key Activities	Sanjeev Bansal	5 minutes
#2	2023: A Look Ahead	Vivek Sharma	5 minutes
#3	2022-23: Financial Update	SubbaReddy Muppidi	5 minutes
#4	Charity Overview	Sudheendra Hebbar	10 minutes
	- Mission, Objectives	Narendra Admane
	- Structure, Governance and Coordination
#5	Next Steps: A Permanent Place/Temple	Manav Verma	30 minutes
#6	Question and Answer session	All Trustees	25 minutes
#7	Resolution for members voting	Sudheendra Hebbar	5 minutes
	Closing remarks	Sudheendra Hebbar	5 minutes

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2022-23 Key Activities 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON

1.1 Religious Events (1 of 3)

Rama Navami and Hanuman Jayanti

Sundarkand recitation
Kids activities

Krishna Janmastami

More than 300 people joined

Satyanarayana Pooja

Four times within a year
More than 30 families performed pooja

SANATAN HINDU CULTURAL SOCIETY, SUTTON

29 April 2023

1.1 Religious Events (2 of 3)

Saraswati pooja

More than 20 children performed pooja

Karwachauth

100+ Vrata performers
Garbha and Dandiya nights
Sold out on both nights

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1.1 Religious Events (3 of 3)

Gita Jayanti

Gita chapters serialised
Gita summary narration

Maha Shivaratri

Rudrabhisheka; 500+ people participated

Holi

First outdoor event;
Council engagement
Full capacity

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1.2 Yoga and Meditation

Daily Yoga classes

Yoga classes taken by specialist teachers

International Yoga day

Attended by 25 people to perform yoga.

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1.3 Bring community together

“ Community is about doing something together that makes ” belonging matter

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2023: A Look Ahead 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON

2.1 2023 Calendar: Religious

----- Start of picture text -----
Shivaratri Holi Rama Navami, Guru Krishna Garba/Dandiya
18 Feb 12 Mar Hanuman Jayanti Poornima Janmashtami Ganesh 20-21 Oct
Deepavali
8 April (Vyasa Jayanti) 9 Sept Chaturthi
11 Nov
2 July
18 Sept
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Satsan – Ever Saturda
g y y
Akhanda Karwa Chauth
Ramayana Satyanarayana 31 Oct
25 Mar Saraswati Pooja Gita Jayanti
Pooja
21 Oct 23 Dec
4 Feb, 13 May,
xx,xx
Mata ki Chowki
15 Oct
----- End of picture text -----

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2.2 2023 Calendar: Non-Religious

Activities and Events*

Charity walk to raise funds for wider cause.
International Yoga Day
Visit to local care homes
Street cleaning initiatives along with council
Organizing Health awareness camps along with NHS
Sports day
Teej: Kite flying
Independence Day of India
Republic Day of India

*Details of some of the events being worked on.

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2022-23: Financial Update 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 12

3.1 Finances Update

Receipts1	22 May’22 to 31 Mar’23	1 Mar’21 to 21 May’22	Since Start (Mar’20)
Membership Fees	3,302	5,369	10,930
Donations	17,800	5,134	26,389
Fund raising:
- Yoga	1,996	1,160	3,156
- Ticketed Events	8,100	1,555	9,655
Total receipts	31,198	13,218	50,130

1 Gift aid is yet to be claimed from HMRC

Receipts during last 10 months evidences people are attaching to the temple cause and providing support to SHCS activities

Payments	22 May’22 to 31 Mar’23	1 Mar’21 to 21 May’22	Since Start (Mar’20)
Hall hire charges	3,946	770	4,716
Website and Zoom	286	279	680
Yoga teacher fees	780	110	890
Charity Registration fees	-	695	695
Insurance	176	176	352
Equipment	-	1,237	1,237
Event expenses	7,549	1,239	8,872
Total expenses	12,737	4,506	17,531
Net receipts	18,461	8,718	32,599
Balance brought forward	14,138	5,426	-
Bank Balance	32,599	14,138	32,599

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Charity Overview 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 14

4.1 SHCS’s Purpose

Our purpose is to provide platform to entire Hindu community within Sutton and surrounding area to celebrate our culture together

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4.2 How we focus to achieve our purpose

Vision: To promote the principles and common understandings of the 'Sanatan Hindu Dharma' among the members and society.

Establish a permanent Hindu temple and place of Hindu cultural activities in Sutton

Promote well-being through Yoga and meditation sessions and healthy eating

Organise celebrations to involve younger next generation to get Hindu cultural values

Promote togetherness and Provide platform to all Hindus to come together and organise religious celebrations

Promote Volunteering and Organise Charitable events for the welfare of the wider community

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4.3 Charity Structure: Trustees

Legally responsible for Charity Commission rules and custodian of SHCS constitution and its vision

Sudheendra Hebbar, Chairperson (Trustee since Aug’22) a Programme Director , originally from Sringeri, Karnataka , residing in Wallington for nearly 12 years

Vivek Sharma (Trustee since Dec’21) a R&D Engineer , originally from Una, Himachal Pradesh , residing in Sutton for 18 years

Sanjeev Bansal, Joint Senior Trustee (Trustee since Dec’21) an IT Consultant , originally from Delhi , residing in Carshalton for nearly 20 years

Narendra Admane

(Trustee since Dec’21)

an IT Professional , originally from Chalisgaon, Maharastra , residing in Epsom for about 7 years

SubbaReddy Muppidi, Joint Senior Trustee (Trustee since Dec’21) an IT company Director , originally from Hyderbad, AP , residing in Sutton for nearly 30 years

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4.3 Trustees Governance and Coordination

Composition

11 Trustees: Chairman, 2 Joint-Senior Trustees and Trustees

Tenure

7 years maximum.

Trustee retirement/ removal

Promoter trustees must retire in orderly and phased manner between 5 to 7 years
Trustee must step down at end of the 7 years tenure
2/3[rd] of the members can propose removal of a trustee
Trustees can be removed in the event of gross misconduct and negligence towards SHCS’s vision and objectives

Key responsibilities

Legally responsible to ensure charity constitutions framework is adhered to.
across
Self follow and implement code of conduct Committee members and volunteers whilst working to deliver SHCS objectives.
Establish all policies required for smooth operating effectiveness of SHCS activities
Clear segregation of role and responsibilities amongst trustees, in particular towards managing the financial management.
Collaborate with the Committee members to deliver SHCS activities.

New Trustee appointment

All new trustees must be approved by the members
Only active members are eligible to become a trustee
2/3[rd] of the members can propose appointment of a trustee
No conflict of interest towards SHCS’s vision and objectives and hold a position in similar organisation

On-going governance

Meets minimum once a quarter or as needed and discuss key developments and plan.

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4.4 Charity Structure: SHCS Committee

Trustees + 8 members form SHCS Committee, responsible to take lead in delivery of SHCS’s vision and organising activities

Tarun Chaturvedi

an IT Programme & product Mgr, originally from Jaipur (Rajasthan) residing in Sutton for 7 years

Ratnakar Naik

Dr. Avadhoot Kantak

an IT Consultant, an Orthopaedic Surgeon, originally from Honnavar, originally from Mumbai Karnataka residing in Banstead for 7 years

Dhaval Sudhanva Vyas a Business Analyst, originally from Ahmedabad, residing in Crawley for 13 years

Rahul Patil

an Entrepreneur/CEO, originally from Pune/Indore, residing in Sutton for 9 years

residing in Sutton for 10 years

Dr. Ruchi Gupta an Advanced Practitioner Ultrasound, originally Jalandhar, Punjab, residing in Sutton for 12 yrs

Prashant Kumar a Software Consultant, originally Lucknow, UP residing in Sutton for 10 years

Dr. Jyoti Rathod Manav Verma a medical Doctor, a Finance Director, originally from Eldoret in Kenya, originally from New Delhi , residing in Sutton for 30 years residing in Cheam for 7 years

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4.4 SHCS Committee Governance and Coordination

Composition

Trustees + 8 members (currently)

Tenure

No fixed term, subject to re-appointment each year

Key responsibilities

Sign-up and follow SHCS code of conduct
Lead responsibilities to organise activities/ celebrations and activities.
Collaborate with other Committee members to deliver SHCS activities.
Mobilise volunteers and coordinate delivery of activities/ celebrations and activities plans

New Committee member appointment

All members are eligible to be a member of the Committee

Committee member retirement/ removal

Committee member must step down at end of the 5 years tenure
2/3[rd] of the trustees can appoint or remove a committee member
Committee member can be removed in the event of gross misconduct and negligence towards SHCS’s vision and objectives
Committee members who are not active for 6 months (Non-active) are expected to vacate the position.
No conflict of interest towards SHCS’s vision and objectives and hold a position in similar organisation

On-going governance

Meets every month
Discuss/plan program for next 6-8 weeks
Any other focus topics for Trustee decision

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4.5 Membership and active involvement

What does Lifetime Membership mean?

Paid contribution: £100

2. Core contribution to decision making : Elect SHCS Trustees and approve critical matters in AGM.

3. Help institutionalise SHCS and move away from individual and small group set-up.

Become the core Pillar of financial strength of SHCS and an enabler for permanent place for temple in Sutton

What is an active member?

A member who is selflessly committed towards SHCS visions, incl. temple and actively involved over 18 months in SHCS activities of
Spreading awareness about SHCS’s vision
Influence positive outcomes from volunteers and wider Hindu community
Lead and organise SHCS celebrations/ activities
Attend weekly temple .

What is an active committee member?

A committee member who regularly, for 6 months, involve in SHCS activities of

Attend weekly temple
Proactively lead delivery of SHCS celebrations/activities
Attends monthly meetings/calls

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4.6 Constitution, Policy and Procedures

Outlined below are the list of key documents and are available on request for members:

Document Purpose SHCS Charity Constitution SHCS’s constitution framework registered with The Charity Commission SHCS Code of Conduct Documented code of conduct for Trustees, Committee members and Life time members to follow while carrying SHCS activities

SHCS Health and Safety Policy

Health and Safety measure to be ensured while organising celebrations, events and activities

SHCS Safeguarding Vulnerable Adults Policy to ensure well being and safeguarding of volunteers and general people Policy involved in SHCS activities

SHCS Safeguarding Children Policy Policy to ensure all children and younger people have a safe environment to get involved in SHCS activities

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5

Next Steps: Permanent Place/Temple 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 23

5.1 Properties pursued in past

Sutton Post Office 3,175 sq.ft space

This vacant property is being marketed by BNP Paribas Real Estate.
The Property provides ground floor retail and ancillary accommodation and was available on a Long Leasehold for 999 years

Site on the left is in Woodmansterne area

Banstead and Reigate council
The site was a green belt and surrounded by
to seek planning permission.

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5.2 Recently pursued properties

This purpose-built place of worship of 5,135 sq.ft is located in Wallington.
This vacant property had 4 halls, 2 kitchens and 5 Toilets to hold capacity of 25 to 150 people in individual halls.
The Property was viewed by the Trustees and was considered deemed fit to meet SHCS’s requirements.

The property was marketed at £1.05m and trustees gave an offer of £900,000 (despite no deposit).

The property was acquired at £1.3 million by group of people from East Asia.

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5.2 Recently pursued properties (contd.)

This Bunglow offered 1,092 sq.ft space and is located at Croydon lane, close to Wayfield Lavender farm.
This vacant property is marketed by Foxton auctions.
The Property deemed fit to meet SHCS’s current requirements and have significant scope of expansion.
The property was marketed at £750,000 and requires 10% deposit with the auctioneer to participate in the auction.

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5.3 Why we couldn’t pursue the properties

Current Challenges

How?

Fund Raisin g

Secure Deposit Raise one-off payment towards deposit

No Deposit Without deposit no offers can be made

Invest in SHCS Holdings Invest towards property purchase

Build Capital Pledge moneypayments annually or at the time of urchase p

No Budget Without budget estimate, offers can not be made

Donate to SHCS Make donations to SHCS Charity

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5.4 Tem le Fund Raisin Routes p g

We have mobilised temple fund raising through two routes

Invest in SHCS Holding Limited Invest towards property purchase by retaining legal rights. Drives commitment to establish temple in a time-bound period.

Donate to SHCS Charity Donation to SHCS Charity will provide tax relief to the donors and enable SHCS Charity to claim additional 25% cash benefit through Gift Aid.

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5.5 Temple Fund raising: Invest in SHCS Holding Ltd

A proven option to raise large amount of funds to buy long-term lease or out-right purchase.

Individuals and Companies Shares Subscription donation

SHCS Holdings Buy Limited Lease (Special Purpose Property Company)

Right of use to Right of use to SHCS Charity SHCS SHCS

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5.5 Temple Fund raising: Invest in SHCS Holding Ltd

Members and Volunteers gets the legal right over property through holding shares in the SHCS Holdings Limited.
Reassured approach for the members and volunteers as the donations will go to buy an Asset only and not used for expenses or any other purposes.
The memorandum of association of SHCS Holdings Limited prescribes that own real estate will be leased to SHCS Charity only.
Given SHCS Holdings Limited and SHCS Charity are regulated by Company House and The Charity Commission, both are managed as a separate entities with documented segregation of processes and independently verified financial positions.

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5.5 SHCS Holdin s Limited Overview g

Principle business activities

SIC 68100: Buying and selling of own real estate.
SIC 68209: Other letting and operating of own or leased real estate

Share Subscription

Minimum Share Subscription of £500;
Share Subscription offered in a multiple of £500.

Current Board Members and Secretary

Directors: Subba Reddy Muppidi and Sanjeev Bansal

Note: Non £500 multiple amount will be used as donation to SHCS Charity.

Secretary: Manav Verma

Shareholder rights

Governance framework

Shareholders rights within SHCS Holdings Limited will be similar to the rights in any company.
SHCS Trustees to nominate at-least 2 Director and the secretary.
Board of Directors of SHCS Holdings Limited to engage with Shareholders
Shareholder with min £50k shareholding, eligible to get a new director role.
to purchase a property;
to lease the property to SHCS Charity.
Shares are transferrable upon notice to the Board of Directors.
No dividend will be paid by SHCS Holdings Limited

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5.5 Timeline: 3 Phase 5 Years Commitment

Continued search of the property

2023 2024 2025 2026 2027 2028 Phase 1 Phase 2 Phase 3
PHASE 1 PHASE 2 PHASE 3
Action 1 Action 3 • In the event property is
• Raise £150,000- ● Regular Annual Direct Debit until 31 Dec 2029 of not identified and
£175,000, as initial corpus £500, £1,000; £1,500, £2,000; £2,500…….. purchased by 31 Dec
by 2023-end ● On each direct debit, shares of £500 each will be 2028, ALL amounts will issued and non £500 denominated amount will be be paid back in early
Action 2 transferred to SHCS Charity 2029.
• Seek commitments of Action 4
amounts which could be ● If suitable property is identified, Action 2 is
provided in the future implemented to drawdown amounts to fund the
(See Action 4) purchase.

Total minimum target: £750,000 - £1million

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5.6 Tem le Fund raisin : Donate to SHCS Charit p g y

A simplified option with larger benefits for both the Charity and Donor

Individuals and Companies

Benefit for Donor

Tax relief available, hence cash cost to the donor will be substantially lower.

Any Amount Donations

Benefit for SHCS Charity ● 25% Gift aid can be claimed from HMRC on receipt of donation fund from individual tax payers.

Note:

Donations provided for the temple will be ring-fenced in a separate bank account to buy an Asset and not used for other temple operations.

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5.7 Workin Exam les: Invest in SHCS Holdin s Ltd g p g

----- Start of picture text -----
Individual
and
Company
----- End of picture text -----

You Pay Shares received £3,000 6 shares @ £500 each £3,000

Cash Cost to you

----- Start of picture text -----
Individual
----- End of picture text -----

You Pay Shares received Donated to Cash Cost to Donor SHCS Charity

£3,131 6 shares @ £500 each £131

£3,105 (Basic tax rate) £3,079 (Higher tax rate)

----- Start of picture text -----
Company
----- End of picture text -----

You Pay Shares received Donated to SHCS Charit y £3,131 6 shares @ £500 each £131

Cash Cost to Donor

£131 £3,106 (Basic tax rate) £3,098 (Higher tax rate)

NOTE: The above example is not a tax advice. Please consult your adviser to seek tax advice

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5.7 Workin Exam les: Donate to SHCS Charit g p y

Individual

Contractors/FTC/Per ( manent or Non-Payroll Sacrifice Scheme )

Company

Individual (Permanent & FTC, Payroll Sacrifice Scheme )

		You Pay Cash Cost to Donor(19%) Cash Cost to Donor(26.5%) Gift Aid (‘B’) Funds with SHCS (A+B) £3,000 £2,430 £2,205 0 £3,000 £3,131 £2,536 £2,301 0 £3,000 You Pay (‘A’) Cash Cost to Donor (Basic Tax rate relief): 20% Cash Cost to Donor (Higher Tax rate relief): 20% Gift Aid 25% (‘B’) Funds with SHCS (A+B) £3,000 £2,400 £2,400 750 £3,750 £3,131 £2,504 £2,504 783 £3,783

Individual (Permanent & FTC, Payroll Sacrifice Scheme)		You Pay (‘A’) Cash Cost to Donor (Basic Tax rate relief) Cash Cost to Donor (Higher Tax rate relief) Gift Aid (‘B’) Funds with SHCS (A+B) £3,000 £2,400 £1,800 0 £3,000 £3,131 £2,504 £1,879 0 £3,131

NOTE: The above example is not a tax advice. Please consult your adviser to seek tax advice

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5.8 Financial com arison of Fund Raisin O tions p g p

Significant financial drawback in Invest option compared to Donation option

Invest in SHCS Holding Limited Donate to SHCS Charity Tax Relief No tax relief Tax relief available upto 26.5% tax relief (subject to individual circumstances) Gift Aid No Gift aid 25% Gift Aid on against tax paying Individual donations Stamp duty on Property Yes Exempt

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5.8 Summar of Fund Raisin O tions y g p

	Invest in SHCS Holding Limited	Invest in SHCS Holding Limited	Donate to SHCS Charity	Donate to SHCS Charity
Ownership	•	Investors have Legal ownership via	•	Donated money owned and managed by SHCS
		company shares		Charity
After 5 Years	•	Money returned if temple not	•	Money will go to the Charity causes
		established in 5 years
Payment Amount	•	Invest in multiple of £500	•	Donate any amount
Immediate or one-off	•	Yes; allowed	•	Yes; allowed
Payments
Frequency	•	Invest with payments on regular basis	•	Donate on regular basis

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5.5 Movin ahead g

----- Start of picture text -----
Charity and Trustees providing initial funding
Donation to SHCS
SHCS Holdings
Charity
Limited
(Future Commitment)
£21,000 -
Temple Fund
SHCS Charit
y
Limited Donations
Company
SHCS Charity Trustees £26,000 £30,000
£52,000 £40,000
SHCS Committee
£5,000 £10,000
Members
Individuals and Fund Raising Appeal
Companies
29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 38
----- End of picture text -----

5.9 Fund Raisin A eal g pp

Appeal 1 Appeal 2 Generously subscribe Generously donate to SHCS shares of SHCS Holdings Charity Your Temple Limited Appeal 4 Confirm your commitment Appeal 3 to provide funds in future, Generously provide direct when property is identified. debit choices

Confirm your interest to the Trustees and they will take the process forward

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5.9 Temple Fund Raising Webpage

Committed Temple Fund Raising Page on www.sanatan-hcs.org
All information on both options is available on this page.
Fill the form to Invest or Donate towards your temple.

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Cultuws

6 Question & Answers session

29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 41

Cultuws

7 Resolution for members voting

29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 42

7.1 Amendments to the SHCS constitution

Trustees propose the below amendments to Constitution

Area	Old	Amended	Rationale for Amendments
Calendar/ Durations	Number of days noted did not specify Calendar days or working days in below areas: • AGM notice; • Members resolution submission • CallingGeneral meeting	Duration now mentioned as “Working Days” (excluding weekends and bank holidays)	Provide clarification
Trustee appointment		Only one individual per household can hold the Trusteeposition	Discourage families making decisions.

Hard copies of the Constitution document is available for reading.

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7.2 A ointment of new trustee pp

The Trustees propose appointment of Manav Verma, currently a committee member, as the new trustee

Manav Verma

a Finance Director, originally from New Delhi , residing in Cheam for 7 years

Manav Verma is a Chartered Accountant by profession with experience in the areas of corporate governance and finance strategies.

Contribution to SHCS

Manav joined the SHCS membership in May 2020 and has been contributing to SHCS’s purposes and objectives since joining. Manav’s notably contribution includes

Enabling SHCS to operate as an institution and strengthen its operating model.
Promoting SHCS’s values and objective to establish temple.
Proactive to drive initiatives to organise SHCS calendar of activities.
Regular attendee to the weekly temple

Manav’s professional background combined with passion towards SHCS’s purpose and vision, will play a fundamental role in driving SHCS towards its objective to establish temple in Sutton or surrounding area.

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Cultuws Closing Remarks 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 45

culturois 29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 46

SANATAN HINDU CULTURAL SOCIETY

SUTTON

STATEMENT OF FINANCIAL STATEMENTS

AT 31 March 2024

Sanatan Hindu Cultural Society

Charity Registration No. 1197115

Registered office

2, St Francis Place Epsom, Surrey, KT17 1BF

Trustees

Sanjeev Bansal SubbaReddy Muppidi Vivek Sharma Narendra Admane Manav Verma

Officers

Narendra Admane, Chairman and Secretary SubbaReddy Muppidi, Treasurer Sanjeev Bansal, Joint Treasurer

Independent Examiner

Orbit Accounting Services Ltd

151 Church Hill Roard

Cheam

Sutton

SM3 8NE

Sanatan Hindu Cultural Society (Charity no 1197115)

Statement of Financial position

As at 31 March 2024

Assets 31 March 2024 Cash at Bank 62,161.64 - Investments 5,500.00 Total Current Assets 67,661.64 Total Non-Current Assets - Fixed Assets - Total Assets 67,661.64 Liabilities Current Liabilities - Non-Current Liabilities - Total Liabilities - Net Assets 67,661.64 SubbaReddy Muppidi Narendra Admane* Treasurer Secretary	31 March 2023 32,598.34 32,598.34 - -
	32,598.34
	- -
	-

	32,598.34

Sanatan Hindu Cultural Society (Charity no 1197115)

Statement of Receipts and Payments

For the twelve months period ending 31 March 2024

Receipts 12 months to 31 March 2024 Membership Fees 2,924.00 Donations 58,369.11 Funds raising Yoga 500.00 Events 3,291.70 Interest Received 804.61 Total Receipts 65,889.42 Payments Hall Hire Charges 4,697.70 Website and Telecommunications 342.27 Yoga Teacher Fees 255.00 Insurance 175.84 Equipment 5,752.34 Event expenses 19,602.97 Total Payments 30,826.12 Net Receipts 35,063.30 Sanjeev Bansal Narendra Admane	12 months to 31 March 2024 3,302.00 19,504.00 1,996.00 8,100.00 0.00
	32,902.00
	3,946.00 286.00 780.00 00 176.00
	7,751.96
	12,939.96

	19,962.04

Treasurer

Secretary

Note – SHCS trustees, committee and members agreed to form a SHCS Holdings company. Purpose of the SHCS holding was to invest money in the secure investments like Govt bonds and fixed deposits. For the financial year ended on 31-Mar-2024, SHCS transferred £5,500 to SHCS holdings Limited. SHCS Holdings Limited subsequently closed in 2024 and money was transferred back to SHCS charity Account.

SANATAN HINDU CULTURAL SOCIETY

SUTTON

STATEMENT OF FINANCIAL STATEMENTS AT 31 March 2024

OFFICIAL

Sanatan Hindu Cultural Society

Charity Registration No. 1197115

Registered office

2, St Francis Place Epsom, Surrey, KT17 1BF

Trustees

Sanjeev Bansal SubbaReddy Muppidi Vivek Sharma Narendra Admane Manav Verma

Officers

Narendra Admane, Chairman and Secretary SubbaReddy Muppidi, Treasurer Sanjeev Bansal, Joint Treasurer

Independent Examiner

Orbit Accounting Services Ltd 151 Church Hill Road Cheam, Sutton SM3 8NE

OFFICIAL

Independent examiner’s report to the trustees of Sanatan Hindu Cultural Society (Charity N o. 1197115)

I report to the trustees on my examination of the accounts of the Sanatan Hindu Cultural Society (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
1. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Anil Gadage, ACA

Orbit Accounting Services Ltd.

151, Church Hill Road,

Cheam, Sutton, SM3, 8NE

Date: 25.01.2025 Place: Sutton, Surrey

OFFICIAL

Sanatan Hindu Cultural Society (Charity no 1197115) Statement of Financial Position As at 31 March 2024

Assets Cash at Bank - Investments Total Current Assets Total Non-Current Assets Fixed Assets Total Assets Liabilities Current Liabilities Non-Current Liabilities Total Liabilities Net Assets*	31 March 2024 62,161.64 5,500.00 67,661.64 - - 67,661.64 - - - 67,661.64	*(in GBP)* 31 March 2023 32,598.34 0.00 32,598.34 - -
		32,598.34
		- -
		-

		32,598.34

SubbaReddy Muppidi Treasurer

Narendra Admane Secretary

Date: 25.01.2025 Place: Sutton, Surrey

*Note – SHCS trustees, committee and members agreed to form a SHCS Holdings company. Purpose of the SHCS holding was to invest money in the secure investments like Govt bonds and fixed deposits. For the financial year ended on 31-Mar-2024, SHCS transferred £5,500 to SHCS holdings Limited. SHCS Holdings Limited subsequently closed in 2024 and money was transferred back to SHCS charity Account.

OFFICIAL

Sanatan Hindu Cultural Society (Charity no 1197115)

Statement of Receipts and Payments

For the twelve months period 01[st] April 2023 to 31[st] March 2024

Receipts Membership Fees Donations Funds raising Yoga Events Interest Received	12 months to 31 March 2024 2,924.00 58,369.11 500.00 3,291.70 804.61	*(in GBP)* 12 months to 31 March 2023 3,302.00 19,504.00 1,996.00 8,100.00 0.00
Total Receipts	65,889.42	32,902.00
Payments Hall Hire Charges 4,697.70 Website and Telecommunications 342.27 Yoga Teacher Fees 255.00 Insurance 175.84 Equipment 5,752.34 Event expenses 19,602.97 Total Payments 30,826.12 Net Receipts 35,063.30 Sanjeev Bansal Narendra Admane Treasurer Secretary		3,946.00 286.00 780.00 0.00 176.00
		7,751.96
		12,939.96

		19,962.04

Date: 25.01.2025 Place: Sutton, Surrey

OFFICIAL

2024-03-31-accounts

Sanatan Hindu Cultural Society Sutton

Agenda

i

1.1 Religious Events (1 of 3)

Rama Navami and Hanuman Jayanti

Krishna Janmastami

Satyanarayana Pooja

1.1 Religious Events (2 of 3)

Saraswati pooja

Karwachauth

1.1 Religious Events (3 of 3)

Gita Jayanti

Maha Shivaratri

Holi

1.2 Yoga and Meditation

Daily Yoga classes

International Yoga day

1.3 Bring community together

2

2.1 2023 Calendar: Religious

2.2 2023 Calendar: Non-Religious

Activities and Events*

3

3.1 Finances Update

4

4.1 SHCS’s Purpose

Our purpose is to provide platform to entire Hindu community within Sutton and surrounding area to celebrate our culture together

4.2 How we focus to achieve our purpose

4.3 Charity Structure: Trustees

Legally responsible for Charity Commission rules and custodian of SHCS constitution and its vision

4.3 Trustees Governance and Coordination

Composition

Tenure

Trustee retirement/ removal

Key responsibilities

New Trustee appointment

On-going governance

4.4 Charity Structure: SHCS Committee

Trustees + 8 members form SHCS Committee, responsible to take lead in delivery of SHCS’s vision and organising activities

4.4 SHCS Committee Governance and Coordination

Composition

Tenure

Key responsibilities

New Committee member appointment

Committee member retirement/ removal

On-going governance

4.5 Membership and active involvement

What does Lifetime Membership mean?

What is an active member?

What is an active committee member?

A committee member who regularly, for 6 months, involve in SHCS activities of

4.6 Constitution, Policy and Procedures

Outlined below are the list of key documents and are available on request for members:

5

5.1 Properties pursued in past

Sutton Post Office 3,175 sq.ft space

Site on the left is in Woodmansterne area

5.2 Recently pursued properties

5.2 Recently pursued properties (contd.)

5.3 Why we couldn’t pursue the properties

Current Challenges

How?

Fund Raisin g

5.4 Tem le Fund Raisin Routes p g

5.5 Temple Fund raising: Invest in SHCS Holding Ltd

5.5 Temple Fund raising: Invest in SHCS Holding Ltd

5.5 SHCS Holdin s Limited Overview g

Principle business activities

Share Subscription

Current Board Members and Secretary

Shareholder rights

Governance framework

5.5 Timeline: 3 Phase 5 Years Commitment

Continued search of the property

Total minimum target: £750,000 - £1million

5.6 Tem le Fund raisin : Donate to SHCS Charit p g y

Benefit for Donor

Note:

5.7 Workin Exam les: Invest in SHCS Holdin s Ltd g p g