# **Sanatan Hindu Cultural Society Sutton** 

**2023 ANNUAL GENERAL MEETING (AGM)** The Tweedle Hall, St.Andrew’s Church, Northey Avenue, Cheam SM2 7HF **29 April 2023** 




## **Agenda** 


||**Item**|**Presenter**|**Duration**|
|---|---|---|---|
||Chairman Welcome note|Sudheendra Hebbar||
|**#1**|2022-23: Key Activities|Sanjeev Bansal|5 minutes|
|**#2**|2023: A Look Ahead|Vivek Sharma|5 minutes|
|**#3**|2022-23: Financial Update|SubbaReddy Muppidi|5 minutes|
|**#4**|Charity Overview|Sudheendra Hebbar|10 minutes|
||-<br>Mission, Objectives|Narendra Admane||
||-<br>Structure, Governance and Coordination|||
|**#5**|Next Steps: A Permanent Place/Temple|Manav Verma|30 minutes|
|**#6**|Question and Answer session|All Trustees|25 minutes|
|**#7**|Resolution for members voting|Sudheendra Hebbar|5 minutes|
||Closing remarks|Sudheendra Hebbar|5 minutes|



**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

2 

29 April 2023 



Cultuws
#i
2022-23 Key Activities
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON

## 1.1 Religious Events (1 of 3) 


## **Rama Navami** and **Hanuman Jayanti** 

- Sundarkand recitation 

- Kids activities 

## **Krishna Janmastami** 

- More than 300 people joined 

## **Satyanarayana Pooja** 

- Four times within a year 

- More than 30 families performed pooja 


**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

4 

29 April 2023 



## 1.1 Religious Events (2 of 3) 


## **Saraswati pooja** 

- More than 20 children performed pooja 

## **Karwachauth** 

- 100+ Vrata performers 

- **Garbha and Dandiya nights** 

- Sold out on both nights 


**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

29 April 2023 

5 



## 1.1 Religious Events (3 of 3) 


## **Gita Jayanti** 

- Gita chapters serialised 

- Gita summary narration 

## **Maha Shivaratri** 

- Rudrabhisheka; 500+ people participated 

## **Holi** 

- First outdoor event; 

- Council engagement 

- Full capacity 


**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

6 

29 April 2023 



## 1.2 Yoga and Meditation 




## **Daily Yoga classes** 

- Yoga classes taken by specialist teachers 

## **International Yoga day** 

- Attended by 25 people to perform yoga. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

29 April 2023 

7 




## 1.3 Bring community together 


_**“ Community is about doing something together that makes ” belonging matter**_ 




**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

8 

29 April 2023 



Cultuws
#2
2023: A Look Ahead
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON

## 2.1 2023 Calendar: Religious 



**----- Start of picture text -----**<br>
Shivaratri Holi Rama Navami, Guru  Krishna Garba/Dandiya<br>18 Feb 12 Mar Hanuman Jayanti Poornima Janmashtami Ganesh 20-21 Oct<br>Deepavali<br>8 April (Vyasa Jayanti) 9 Sept Chaturthi<br>11 Nov<br>2 July<br>18 Sept<br>Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec<br>Satsan  – Ever  Saturda<br>g y y<br>Akhanda Karwa Chauth<br>Ramayana Satyanarayana 31 Oct<br>25 Mar Saraswati Pooja Gita Jayanti<br>Pooja<br>21 Oct 23 Dec<br>4 Feb, 13 May,<br>xx,xx<br>Mata ki Chowki<br>15 Oct<br>**----- End of picture text -----**<br>


**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

10 

29 April 2023 



## 2.2 2023 Calendar: Non-Religious 


## **Activities and Events*** 

1. Charity walk to raise funds for wider cause. 

2. International Yoga Day 

3. Visit to local care homes 

4. Street cleaning initiatives along with council 

5. Organizing Health awareness camps along with NHS 

6. Sports day 

7. Teej: Kite flying 

8. Independence Day of India 

9. Republic Day of India 

*Details of some of the events being worked on. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

11 

29 April 2023 



Cultuws
#3
2022-23: Financial Update
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
12

## 3.1 Finances Update 

|**Receipts1**|**22 May’22 to**<br>**31 Mar’23**|**1 Mar’21 to**<br>**21 May’22**|**Since Start**<br>**(Mar’20)**|
|---|---|---|---|
|Membership<br>Fees|3,302|5,369|**10,930**|
|Donations|17,800|5,134|**26,389**|
|Fund raising:||||
|-<br>Yoga|1,996|1,160|**3,156**|
|-<br>Ticketed<br>Events|8,100|1,555|**9,655**|
|**Total receipts**|**31,198**|**13,218**|**50,130**|



> **1** Gift aid is yet to be claimed from HMRC 

Receipts during last 10 months evidences people are attaching to the temple cause and providing support to SHCS activities 


|**Payments**|**22 May’22 to**<br>**31 Mar’23**|**1 Mar’21 to**<br>**21 May’22**|**Since Start**<br>**(Mar’20)**|
|---|---|---|---|
|Hall hire charges|3,946|770|**4,716**|
|Website and Zoom|286|279|**680**|
|Yoga teacher fees|780|110|**890**|
|Charity Registration<br>fees|-|695|**695**|
|Insurance|176|176|**352**|
|Equipment|-|1,237|**1,237**|
|Event expenses|7,549|1,239|**8,872**|
|**Total expenses**|**12,737**|**4,506**|**17,531**|
|**Net receipts**|**18,461**|**8,718**|**32,599**|
|Balance brought<br>forward|14,138|5,426|**-**|
|**Bank Balance**|**32,599**|**14,138**|**32,599**|



**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

13 

29 April 2023 



Cultuws
#4
Charity Overview
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
14

## 4.1 SHCS’s Purpose 


# Our purpose is to **provide platform to entire Hindu community** within Sutton and surrounding area **to celebrate our culture together** 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

15 

29 April 2023 



## 4.2 How we focus to achieve our purpose 


**Vision:** To promote the principles and common understandings of the 'Sanatan Hindu Dharma' among the members and society. 




**Establish a permanent Hindu temple** and place of Hindu cultural activities in Sutton 

**Promote well-being** through Yoga and meditation sessions and healthy eating 

**Organise celebrations to involve younger** next generation to get Hindu cultural values 



**Promote togetherness and Provide platform to all Hindus to come together** and organise religious celebrations 

**Promote Volunteering and Organise Charitable events** for the welfare of the wider community 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

16 

29 April 2023 



## 4.3 Charity Structure: Trustees 


## **Legally responsible for Charity Commission rules and custodian of SHCS constitution and its vision** 


**Sudheendra Hebbar,** _Chairperson (Trustee since Aug’22)_ a **Programme Director** , originally from **Sringeri, Karnataka** , residing in **Wallington** for nearly 12 years 


**Vivek Sharma** _(Trustee since Dec’21)_ a **R&D Engineer** , originally from **Una, Himachal Pradesh** , residing in **Sutton** for 18 years 

**Sanjeev Bansal,** Joint Senior Trustee _(Trustee since Dec’21)_ an **IT Consultant** , originally from **Delhi** , residing in **Carshalton** for nearly 20 years 


**Narendra Admane** 

_(Trustee since Dec’21)_ 

an **IT Professional** _,_ originally from **Chalisgaon, Maharastra** , residing in **Epsom** for about 7 years 

**SubbaReddy Muppidi,** Joint Senior Trustee _(Trustee since Dec’21)_ an **IT company Director** , originally from **Hyderbad, AP** , residing in **Sutton** for nearly 30 years 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

17 

29 April 2023 



## 4.3 Trustees Governance and Coordination 


## Composition 

- 11 Trustees: Chairman, 2 Joint-Senior Trustees and Trustees 

## Tenure 

- 7 years maximum. 

## Trustee retirement/ removal 

- Promoter trustees **must retire in orderly and phased manner** between 5 to 7 years 

- Trustee **must step down at end of the 7 years tenure** 

- **2/3[rd] of the members** can propose removal of a trustee 

- **Trustees can be removed in the event of gross misconduct and negligence** towards SHCS’s vision and objectives 

## Key responsibilities 

- **Legally responsible** to ensure charity constitutions framework is adhered to. 

- across 

- **Self follow and implement code of conduct** Committee members and volunteers whilst working to deliver SHCS objectives. 

- **Establish all policies** required for smooth operating effectiveness of SHCS activities 

- **Clear segregation of role and responsibilities** amongst trustees, in particular towards managing the financial management. 

- **Collaborate with the Committee members** to deliver SHCS activities. 

## New Trustee appointment 

- All new trustees must be **approved by the members** 

- **Only active members** are eligible to become a trustee 

- **2/3[rd] of the members** can propose appointment of a trustee 

- **No conflict of interest** towards SHCS’s vision and objectives and hold a position in similar organisation 

## On-going governance 

- **Meets minimum once a quarter** or as needed and discuss key developments and plan. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

18 

29 April 2023 



## 4.4 Charity Structure: SHCS Committee 


## **Trustees + 8 members form SHCS Committee, responsible to take lead in delivery of SHCS’s vision and organising activities** 


**Tarun Chaturvedi** 

an IT Programme & product Mgr, originally from **Jaipur (Rajasthan)** residing in **Sutton** for 7 years 

**Ratnakar Naik** 

**Dr. Avadhoot Kantak** 

an IT Consultant, an Orthopaedic Surgeon, originally from **Honnavar,** originally from **Mumbai Karnataka** residing in **Banstead** for 7 years 

**Dhaval Sudhanva Vyas** a Business Analyst, originally from **Ahmedabad,** residing in **Crawley** for 13 years 

**Rahul Patil** 

an Entrepreneur/CEO, originally from **Pune/Indore,** residing in **Sutton** for 9 years 

residing in **Sutton** for 10 years 


**Dr. Ruchi Gupta** an Advanced Practitioner Ultrasound, originally **Jalandhar, Punjab,** residing in **Sutton** for 12 yrs 


**Prashant Kumar** a Software Consultant, originally **Lucknow, UP** residing in **Sutton** for 10 years 



**Dr. Jyoti Rathod Manav Verma** a medical Doctor, a Finance Director, originally from **Eldoret** in **Kenya,** originally from **New Delhi** , residing in **Sutton** for 30 years residing in **Cheam** for 7 years 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

19 

29 April 2023 



## 4.4 SHCS Committee Governance and Coordination 


## Composition 

- Trustees + 8 members (currently) 

## Tenure 

- No fixed term, subject to re-appointment each year 

## Key responsibilities 

- **Sign-up and follow SHCS code of conduct** 

- **Lead responsibilities to organise activities/ celebrations and activities.** 

- **Collaborate with other Committee members** to deliver SHCS activities. 

- **Mobilise volunteers and coordinate delivery** of activities/ celebrations and activities plans 

## New Committee member appointment 

- **All members are eligible** to be a member of the Committee 

## Committee member retirement/ removal 

- Committee member **must step down at end of the 5 years tenure** 

- **2/3[rd] of the trustees** can appoint or remove a committee member 

- **Committee member can be removed in the event of gross misconduct and negligence** towards SHCS’s vision and objectives 

- Committee members **who are not active for 6 months (Non-active)** are expected to vacate the position. 

- **No conflict of interest** towards SHCS’s vision and objectives and hold a position in similar organisation 

## On-going governance 

- **Meets every month** 

- Discuss/plan program for next 6-8 weeks 

- Any other focus topics for Trustee decision 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

20 

29 April 2023 



## 4.5 Membership and active involvement 


## **What does Lifetime Membership mean?** 

1. Paid contribution: £100 

**2. Core contribution to decision making** : Elect SHCS Trustees and approve critical matters in AGM. 

**3. Help institutionalise** SHCS and move away from individual and small group set-up. 

4. Become the **core Pillar of financial strength** of SHCS and an enabler for permanent place for temple in Sutton 

## **What is an active member?** 

- A member who is **selflessly committed towards SHCS visions, incl. temple and** actively involved over 18 months in SHCS activities of 

   - **Spreading awareness** about SHCS’s vision 

   - **Influence positive outcomes** from volunteers and wider Hindu community 

   - **Lead and organise** SHCS celebrations/ activities 

   - Attend **weekly temple** . 

## **What is an active committee member?** 

## A committee member who **regularly, for 6 months, involve in SHCS activities of** 

- Attend **weekly temple** 

- **Proactively lead** delivery of SHCS celebrations/activities 

- Attends **monthly meetings/calls** 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

21 

29 April 2023 



## 4.6 Constitution, Policy and Procedures 


## Outlined below are the list of key documents and are available on request for members: 

**Document Purpose SHCS Charity Constitution** SHCS’s constitution framework registered with The Charity Commission **SHCS Code of Conduct** Documented code of conduct for Trustees, Committee members and Life time members to follow while carrying SHCS activities 

**SHCS Health and Safety Policy** 

Health and Safety measure to be ensured while organising celebrations, events and activities 

**SHCS Safeguarding Vulnerable Adults** Policy to ensure well being and safeguarding of volunteers and general people **Policy** involved in SHCS activities 

**SHCS Safeguarding Children Policy** Policy to ensure all children and younger people have a safe environment to get involved in SHCS activities 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

22 

29 April 2023 



Cultuws
#5
Next Steps: Permanent Place/Temple
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
23

## 5.1 Properties pursued in past 


## **Sutton Post Office 3,175 sq.ft space** 

- This vacant property is being marketed by BNP Paribas Real Estate. 

- The Property provides **ground floor retail and ancillary accommodation and was available on a Long Leasehold for 999 years** 



## **Site on the left is in Woodmansterne area** 

- Banstead and Reigate council 

- The site was a green belt and surrounded by 

   - to seek planning permission. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

24 

29 April 2023 



## 5.2 Recently pursued properties 





- This **purpose-built place of worship of 5,135 sq.ft** is located in Wallington. 

- This vacant property had **4 halls, 2 kitchens and 5 Toilets to hold capacity of 25 to 150 people** in individual halls. 

   - The Property was viewed by the Trustees and was considered **deemed fit to meet SHCS’s requirements.** 

- 

The property was marketed at £1.05m and **trustees gave an offer of £900,000** (despite no deposit). 

- 

   - The property was acquired at £1.3 million by group of people from East Asia. 

- 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

25 

29 April 2023 



## 5.2 Recently pursued properties (contd.) 


- This **Bunglow offered 1,092 sq.ft** space and is located at Croydon lane, close to Wayfield Lavender farm. 

- This vacant property is marketed by Foxton auctions. 

- The Property **deemed fit to meet SHCS’s current requirements** and have significant scope of expansion. 

- The property was marketed at £750,000 and requires 10% deposit with the auctioneer to participate in the auction. 





**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

26 

29 April 2023 



## 5.3 Why we couldn’t pursue the properties 

## **Current Challenges** 

## **How?** 

## **Fund Raisin g** 

**Secure Deposit** Raise one-off payment towards deposit 

**No Deposit** Without deposit no offers can be made 

**Invest in SHCS Holdings** Invest towards property purchase 

**Build Capital** Pledge moneypayments annually or at the time of urchase p 

**No Budget** Without budget estimate, offers can not be made 

**Donate to SHCS** Make donations to SHCS Charity 



**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

27 

29 April 2023 



## 5.4 Tem le Fund Raisin Routes p g 


We have **mobilised temple fund raising through two routes** 

**Invest in SHCS Holding Limited** Invest towards property purchase by retaining **legal rights. Drives commitment to establish temple in a time-bound period.** 

**Donate to SHCS Charity** Donation to SHCS Charity will provide **tax relief to the donors** and enable **SHCS Charity to claim additional 25% cash benefit** through Gift Aid. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

28 

29 April 2023 



## 5.5 Temple Fund raising: Invest in SHCS Holding Ltd 


**A proven option to raise large amount of funds** to buy long-term lease or out-right purchase. 

Individuals and Companies **Shares Subscription donation** 

**SHCS Holdings Buy Limited Lease** (Special Purpose Property Company) 



**Right of use to Right of use to SHCS Charity SHCS SHCS** 


**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

29 

29 April 2023 



## 5.5 Temple Fund raising: Invest in SHCS Holding Ltd 


- **Members and Volunteers gets the legal right over property** through holding shares in the SHCS Holdings Limited. 

- **Reassured approach** for the members and volunteers as **the donations will go to buy an Asset only** and not used for expenses or any other purposes. 

- The memorandum of association of SHCS Holdings Limited **prescribes that own real estate will be leased to SHCS Charity only.** 

- **Given SHCS Holdings Limited and SHCS Charity are regulated by Company House and The Charity Commission,** both are managed as a separate entities with documented segregation of processes and **independently verified financial positions.** 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

30 

29 April 2023 



## 5.5 SHCS Holdin s Limited Overview g 


## **Principle business activities** 

- **SIC 68100:** Buying and selling of own real estate. 

- **SIC 68209:** Other letting and operating of own or leased real estate 

## **Share Subscription** 

- Minimum Share Subscription of £500; 

- Share Subscription offered in a multiple of £500. 

## **Current Board Members and Secretary** 

- **Directors:** Subba Reddy Muppidi and Sanjeev Bansal 

**Note:** Non £500 multiple amount will be used as donation to SHCS Charity. 

- **Secretary:** Manav Verma 

## **Shareholder rights** 

## **Governance framework** 

   - Shareholders rights within SHCS Holdings Limited will be **similar to the rights in any company.** 

- SHCS Trustees to nominate **at-least 2 Director and the secretary.** 

   - **Board of Directors** of SHCS Holdings Limited to engage with Shareholders 

- Shareholder with **min £50k shareholding, eligible to get a new director role.** 

   - to purchase a property; 

   - to lease the property to SHCS Charity. 

- Shares are transferrable upon notice to the Board of Directors. 

- **No dividend will be paid** by SHCS Holdings Limited 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

31 

29 April 2023 



## 5.5 Timeline: 3 Phase 5 Years Commitment 


## **Continued search of the property** 

- **2023 2024 2025 2026 2027 2028 Phase 1 Phase 2 Phase 3** 

- **PHASE 1 PHASE 2 PHASE 3** 

- Action 1 Action 3 • In the event property is 

- • Raise **£150,000-** ● Regular **Annual Direct Debit** until 31 Dec 2029 of not identified and 

- **£175,000,** as initial corpus £500, £1,000; £1,500, £2,000; £2,500…….. purchased by 31 Dec 

- **by 2023-end** ● **On each direct debit, shares of £500 each will be** 2028, **ALL amounts will issued** and non £500 denominated amount will be **be paid back in early** 

- Action 2 transferred to SHCS Charity **2029.** 

- • **Seek commitments of** Action 4 

- **amounts** which could be ● If suitable property is identified, **Action 2 is** 

- provided in the future **implemented to drawdown amounts to fund the** 

- (See Action 4) **purchase.** 

## **Total minimum target: £750,000 - £1million** 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

32 

29 April 2023 



## 5.6 Tem le Fund raisin : Donate to SHCS Charit p g y 


**A simplified option** with larger benefits for both the Charity and Donor 

Individuals and Companies 

## **Benefit for Donor** 

- **Tax relief available,** hence **cash cost** to the donor will be **substantially lower.** 


**Any Amount Donations** 

**Benefit for SHCS Charity** ● **25% Gift aid** can be claimed from HMRC on receipt of donation fund from individual tax payers. 

## **Note:** 

- **Donations provided for the temple will be ring-fenced in a separate bank account to buy an Asset** and not used for other temple operations. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

33 

29 April 2023 



## 5.7 Workin Exam les: Invest in SHCS Holdin s Ltd g p g 


**----- Start of picture text -----**<br>
Individual<br>and<br>Company<br>**----- End of picture text -----**<br>


**You Pay Shares received** £3,000 6 shares @ £500 each £3,000 

## **Cash Cost to you** 


**----- Start of picture text -----**<br>
Individual<br>**----- End of picture text -----**<br>


## **You Pay Shares received Donated to Cash Cost to Donor SHCS Charity** 

£3,131 6 shares @ £500 each £131 

£3,105 (Basic tax rate) £3,079 (Higher tax rate) 


**----- Start of picture text -----**<br>
Company<br>**----- End of picture text -----**<br>


**You Pay Shares received Donated to SHCS Charit y** £3,131 6 shares @ £500 each £131 

**Cash Cost to Donor** 

£131 £3,106 (Basic tax rate) £3,098 (Higher tax rate) 

**NOTE:** The above example is not a tax advice. Please consult your adviser to seek tax advice 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

34 

29 April 2023 



## 5.7 Workin Exam les: Donate to SHCS Charit g p y 


## **Individual** 

Contractors/FTC/Per ( manent or Non-Payroll Sacrifice Scheme ) 

## **Company** 

**Individual** (Permanent & FTC, Payroll Sacrifice Scheme ) 

|||**You Pay**<br>**Cash Cost to**<br>**Donor**(19%)<br>**Cash Cost to**<br>**Donor**(26.5%)<br>Gift Aid<br>(‘B’)<br>**Funds with**<br>**SHCS (A+B)**<br>£3,000<br>£2,430<br>£2,205<br>0<br>**£3,000**<br>£3,131<br>£2,536<br>£2,301<br>0<br>**£3,000**<br>**You Pay**<br>**(‘A’)**<br>**Cash Cost to Donor**<br>(Basic Tax rate relief):<br>20%<br>**Cash Cost to Donor**<br>(Higher Tax rate<br>relief): 20%<br>Gift Aid<br>25%<br>**(‘B’)**<br>**Funds with**<br>**SHCS (A+B)**<br>£3,000<br>£2,400<br>£2,400<br>750<br>**£3,750**<br>£3,131<br>£2,504<br>£2,504<br>783<br>**£3,783**|
|---|---|---|
||||
|**Individual**<br>(Permanent & FTC,<br>Payroll Sacrifice<br>Scheme)||**You Pay**<br>**(‘A’)**<br>**Cash Cost to Donor**<br>(Basic Tax rate relief)<br>**Cash Cost to Donor**<br>(Higher Tax rate relief)<br>Gift Aid<br>**(‘B’)**<br>**Funds with**<br>**SHCS (A+B)**<br>£3,000<br>£2,400<br>£1,800<br>0<br>**£3,000**<br>£3,131<br>£2,504<br>£1,879<br>0<br>**£3,131**|



**NOTE:** The above example is not a tax advice. Please consult your adviser to seek tax advice 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

35 

29 April 2023 




## 5.8 Financial com arison of Fund Raisin O tions p g p 

## **Significant financial drawback in Invest option compared to Donation option** 

**Invest in SHCS Holding Limited Donate to SHCS Charity Tax Relief** No tax relief Tax relief available upto 26.5% tax relief (subject to individual circumstances) **Gift Aid** No Gift aid 25% Gift Aid on against tax paying Individual donations **Stamp duty on Property** Yes Exempt 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

36 

29 April 2023 



## 5.8 Summar of Fund Raisin O tions y g p 


||**Invest in SHCS Holding Limited**|**Invest in SHCS Holding Limited**|**Donate to SHCS Charity**|**Donate to SHCS Charity**|
|---|---|---|---|---|
|**Ownership**|•|Investors have Legal ownership via|•|Donated money owned and managed by SHCS|
|||company shares||Charity|
|**After 5 Years**|•|Money returned if temple not|•|Money will go to the Charity causes|
|||established in 5 years|||
|**Payment Amount**|•|Invest in multiple of £500|•|Donate any amount|
|**Immediate or one-off**|•|Yes; allowed|•|Yes; allowed|
|**Payments**|||||
|**Frequency**|•|Invest with payments on regular basis|•|Donate on regular basis|



**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

37 

29 April 2023 



## 5.5 Movin ahead g 



**----- Start of picture text -----**<br>
Charity and Trustees providing initial funding<br>Donation to SHCS<br>SHCS Holdings<br>Charity<br>Limited<br>(Future Commitment)<br>£21,000 -<br>Temple Fund<br>SHCS Charit<br>y<br>Limited  Donations<br>Company<br>SHCS Charity Trustees £26,000 £30,000<br>£52,000 £40,000<br>SHCS Committee<br>£5,000 £10,000<br>Members<br>Individuals and  Fund Raising Appeal<br>Companies<br>29 April 2023 SANATAN HINDU CULTURAL SOCIETY, SUTTON 38<br>**----- End of picture text -----**<br>




## 5.9 Fund Raisin A eal g pp 


**Appeal 1 Appeal 2** Generously **subscribe** Generously **donate** to SHCS **shares** of SHCS Holdings Charity **Your Temple** Limited **Appeal 4 Confirm your commitment Appeal 3** to provide funds in future, Generously **provide direct** when property is identified. **debit** choices 

**Confirm your interest to the Trustees and they will take the process forward** 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

39 

29 April 2023 



## 5.9 Temple Fund Raising Webpage 


- **Committed Temple Fund Raising** Page on www.sanatan-hcs.org 

- **All information** on both options is available on this page. 

- **Fill the form** to Invest or Donate towards your temple. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

40 

29 April 2023 



Cultuws
#6 Question & Answers session
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
41

Cultuws
#7 Resolution for members voting
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
42

## 7.1 Amendments to the SHCS constitution 


## **Trustees propose the below amendments to Constitution** 

|**Area**|**Old**|**Amended**|**Rationale for**<br>**Amendments**|
|---|---|---|---|
|Calendar/ Durations|Number of days noted did<br>not specify Calendar days or<br>working days in below areas:<br>•<br>AGM notice;<br>•<br>Members resolution<br>submission<br>•<br>CallingGeneral meeting|Duration now mentioned<br>as “Working Days”<br>(excluding weekends<br>and bank holidays)|Provide clarification|
|Trustee appointment||Only one individual per<br>household can hold the<br>Trusteeposition|Discourage families<br>making decisions.|



## Hard copies of the Constitution document is available for reading. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

43 

29 April 2023 



## 7.2 A ointment of new trustee pp 


## **The Trustees propose appointment of Manav Verma, currently a committee member, as the new trustee** 


## **Manav Verma** 

a Finance Director, originally from **New Delhi** , residing in **Cheam** for 7 years 

Manav Verma is a Chartered Accountant by profession with experience in the areas of corporate governance and finance strategies. 

## **Contribution to SHCS** 

Manav joined the SHCS membership in May 2020 and has been contributing to SHCS’s purposes and objectives since joining. Manav’s notably contribution includes 

- Enabling SHCS to operate as an institution and strengthen its operating model. 

- Promoting SHCS’s values and objective to establish temple. 

- Proactive to drive initiatives to organise SHCS calendar of activities. 

- Regular attendee to the weekly temple 

Manav’s professional background combined with passion towards SHCS’s purpose and vision, will play a fundamental role in driving SHCS towards its objective to establish temple in Sutton or surrounding area. 

**SANATAN HINDU CULTURAL SOCIETY, SUTTON** 

44 

29 April 2023 



Cultuws
Closing Remarks
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
45

culturois
29 April 2023
SANATAN HINDU CULTURAL SOCIETY, SUTTON
46

## **SANATAN HINDU CULTURAL SOCIETY** 

## **SUTTON** 

## **STATEMENT OF FINANCIAL STATEMENTS** 

**AT 31 March 2024** 




## **Sanatan Hindu Cultural Society** 

## **Charity Registration No. 1197115** 

## **Registered office** 

2, St Francis Place Epsom, Surrey, KT17 1BF 

## **Trustees** 

Sanjeev Bansal SubbaReddy Muppidi Vivek Sharma Narendra Admane Manav Verma 

## **Officers** 

Narendra Admane, Chairman and Secretary SubbaReddy Muppidi, Treasurer Sanjeev Bansal, Joint Treasurer 

## **Independent Examiner** 

Orbit Accounting Services Ltd 

151 Church Hill Roard 

Cheam 

Sutton 

SM3 8NE 




## **Sanatan Hindu Cultural Society** (Charity no 1197115) 

## **Statement of Financial position** 

## As at 31 March 2024 

|**Assets**<br>**31 March**<br>**2024**<br>Cash at Bank<br>62,161.64 <br>- Investments*<br>5,500.00 <br>Total Current Assets<br>67,661.64 <br>Total Non-Current Assets<br>**-** <br>Fixed Assets<br>**-** <br>**Total Assets**<br>**67,661.64** <br>**Liabilities**<br>Current Liabilities<br>- <br>Non-Current Liabilities<br>- <br>**Total Liabilities**<br>**-** <br>**Net Assets**<br>**67,661.64** <br>**SubbaReddy Muppidi**<br>**Narendra Admane**<br>Treasurer<br>Secretary|**31 March**<br>**2023**<br>32,598.34<br>32,598.34<br>**-**<br>**-**|
|---|---|
||**32,598.34**|
||-<br>-|
||**-**|
|||
||**32,598.34**|
|||






## **Sanatan Hindu Cultural Society** (Charity no 1197115) 

## **Statement of Receipts and Payments** 

For the twelve months period ending 31 March 2024 

|**Receipts**<br>**12 months to**<br>**31 March 2024**<br>Membership Fees<br>2,924.00 <br>Donations<br>58,369.11 <br>**Funds raising**<br>Yoga<br>500.00 <br>Events<br>3,291.70 <br>Interest Received<br>804.61 <br>**Total Receipts**<br>**65,889.42** <br>**Payments**<br>Hall Hire Charges<br>4,697.70 <br>Website and Telecommunications<br>342.27 <br>Yoga Teacher Fees<br>255.00 <br>Insurance<br>175.84 <br>Equipment<br>5,752.34 <br>Event expenses<br>19,602.97 <br>**Total Payments**<br>**30,826.12** <br>**Net Receipts**<br>**35,063.30** <br>**Sanjeev Bansal**<br>**Narendra Admane**|**12 months to**<br>**31 March 2024**<br>3,302.00<br>19,504.00<br>1,996.00<br>8,100.00<br>0.00|
|---|---|
||32,902.00|
||3,946.00<br>286.00<br>780.00<br>00<br>176.00|
||7,751.96|
||12,939.96|
|||
||19,962.04|
|||






## Treasurer 

## Secretary 

Note – SHCS trustees, committee and members agreed to form a SHCS Holdings company. Purpose of the SHCS holding was to invest money in the secure investments like Govt bonds and fixed deposits. For the financial year ended on 31-Mar-2024, SHCS transferred £5,500 to SHCS holdings Limited. SHCS Holdings Limited subsequently closed in 2024 and money was transferred back to SHCS charity Account. 




## **SANATAN HINDU CULTURAL SOCIETY** 

## **SUTTON** 

## **STATEMENT OF FINANCIAL STATEMENTS AT 31 March 2024** 

OFFICIAL 



## **Sanatan Hindu Cultural Society** 

## **Charity Registration No. 1197115** 

## **Registered office** 

2, St Francis Place Epsom, Surrey, KT17 1BF 

## **Trustees** 

Sanjeev Bansal SubbaReddy Muppidi Vivek Sharma Narendra Admane Manav Verma 

## **Officers** 

Narendra Admane, Chairman and Secretary SubbaReddy Muppidi, Treasurer Sanjeev Bansal, Joint Treasurer 

## **Independent Examiner** 

Orbit Accounting Services Ltd 151 Church Hill Road Cheam, Sutton SM3 8NE 

OFFICIAL 



## **Independent examiner’s report to the trustees of Sanatan Hindu Cultural Society (Charity N** o. **1197115)** 

I report to the trustees on my examination of the accounts of the **Sanatan Hindu Cultural Society** (the Trust) for the year ended 31 March 2024. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

2. 2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## **Signed:** 

**Name:** Anil Gadage, ACA 

Orbit Accounting Services Ltd. 

151, Church Hill Road, 

Cheam, Sutton, SM3, 8NE 

**Date:** 25.01.2025 **Place:** Sutton, Surrey 

OFFICIAL 



## **Sanatan Hindu Cultural Society** _**(Charity no 1197115)**_ **Statement of Financial Position As at 31 March 2024** 

|**Assets**<br>Cash at Bank<br>- Investments*<br>**Total Current Assets**<br>Total Non-Current Assets<br>Fixed Assets<br>**Total Assets**<br>**Liabilities**<br>Current Liabilities<br>Non-Current Liabilities<br>**Total Liabilities**<br>**Net Assets**|**31 March 2024** <br>62,161.64 <br>5,500.00 <br>**67,661.64 **<br>**-** <br>**-** <br>**67,661.64** <br>- <br>- <br>**-** <br>**67,661.64**|**_(in GBP)_**<br>**31 March 2023**<br>32,598.34<br>0.00<br>**32,598.34**<br>**-**<br>**-**|
|---|---|---|
|||**32,598.34**|
|||-<br>-|
|||**-**|
||||
|||**32,598.34**|



**SubbaReddy Muppidi** Treasurer 

**Narendra Admane** Secretary 

**Date:** 25.01.2025 **Place:** Sutton, Surrey 

***Note –** SHCS trustees, committee and members agreed to form a SHCS Holdings company. Purpose of the SHCS holding was to invest money in the secure investments like Govt bonds and fixed deposits. For the financial year ended on 31-Mar-2024, SHCS transferred £5,500 to SHCS holdings Limited. SHCS Holdings Limited subsequently closed in 2024 and money was transferred back to SHCS charity Account. 

OFFICIAL 



## **Sanatan Hindu Cultural Society** _**(Charity no 1197115)**_ 

## **Statement of Receipts and Payments** 

## **For the twelve months period 01[st] April 2023 to 31[st] March 2024** 

||**Receipts**<br>Membership Fees<br>Donations<br>**Funds raising**<br>Yoga<br>Events<br>Interest Received|**12 months to**<br>**31 March 2024**<br>2,924.00<br>58,369.11<br>500.00<br>3,291.70<br>804.61|**_(in GBP)_**<br>**12 months to**<br>**31 March 2023**<br>3,302.00<br>19,504.00<br>1,996.00<br>8,100.00<br>0.00|
|---|---|---|---|
||**Total Receipts**|**65,889.42**|**32,902.00**|
||**Payments**<br>Hall Hire Charges<br>4,697.70<br>Website and Telecommunications<br>342.27<br>Yoga Teacher Fees<br>255.00<br>Insurance<br>175.84<br>Equipment<br>5,752.34<br>Event expenses<br>19,602.97<br>**Total Payments**<br>**30,826.12**<br>**Net Receipts**<br>**35,063.30**<br>**Sanjeev Bansal**<br>**Narendra Admane**<br>Treasurer<br>Secretary||3,946.00<br>286.00<br>780.00<br>0.00<br>176.00|
||||7,751.96|
||||**12,939.96**|
|||||
||||**19,962.04**|
|||||



**Date:** 25.01.2025 **Place:** Sutton, Surrey 

OFFICIAL