BISHOP AUCKLAND THEATRE SOCIETY (CIO) 1197045
TRUSTEE’S REPORT 2024 - 2025
secretary@bishopaucklandtheatresociety.co.uk
8 Sailsbury Place Bishop Auckland Co. Durham DL14 7NB
This document covers the period of:
19 July 2024
20 July 2025
– Our Trustees (2024 2025)
Emma Westwood-Fulcher Chair Matthew Harper Secretary & Vice Chair Josh Railton Treasurer Brenna Finn Publicity Manager Sharon Cook Charity & Fundraising Officer Judith Taylor Box Office Manager Jess Collom Safeguarding Officer
All trustees have served for the whole reporting period and it should be noted that Emma WestwoodFulcher and Jess Collom are related.
The Aims & Objectives of Bishop Auckland Theatre Society
Our aim continues to be: For the public appreciation of the arts, in particular the art of communitybased theatre by providing training in theatrical skills and staging a variety of theatrical works in and around Bishop Auckland.
Achieving Our Aims in 2024/25
In this reporting period, we continued to produce strong and well received performances:
-
Curses, Foiled Again! directed by member, Josh Railton
-
The Enormous Turnip, written and directed by member, Matthew Harper
-
A murder mystery, written and directed by member, Charley Stamp
We were lucky enough to be nominated for and win:
- Best Costume – Curses, Foiled Again! at Sedgefield One Act Festival
A Note About Assets
We continue to hold £12,202 (recorded to the nearest £) that was accumulated before we became a charity. The Charity Commission are aware of this amount.
Treasurers Report 2024/2025
Report Written By: Josh Railton, Treasurer | Report Audited By: Sharon Cook, Society Auditor
This report is for the period of 29 July 2024 6 July 2025
Notes about this document.
- Receipt submissions were stopped on 2 June 2025, with no further outbound payments being made. The only exception to this is our standing order for our storage unit that is withdrawn from our account on the first business day of July.
2024/2025 Profit/Loss Overview
-
On 29th July 2024, we had a starting balance of: £20,164.43.
-
On 6th July 2025, we had a final balance of: £15,674.64
-
In this financial period, we made a total loss of £4489.79
Below is a top level overview of the financial year. Full breakdowns are provided overleaf.
Abigail's Party (Cancelled) Profit of £286.80 Administration Loss of £1277.50 Alter Ego (Postponed) Loss of £487.00 Little Shop Of Horrors Loss of £5490.59 Murder Mystery (April, Postponed) Loss of £59.29 Murder Mystery (November) Profit of £721.02 The Enormous Turnip Profit of £1816.77
- The Treasurer notes that he is aware of possible outstanding invoices for these productions - it does not appear that Clearview Audio (Radio Mic Hire) has been paid. It may be the case that invoices have not been submitted or not passed to the Treasurer. The estimated cost of these two outstanding invoices is £1344.00 and thai amount should be earmarked for payment. This will make our working capital for the beginning of the 2025/26 financial year £14,330.64 .
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 30 | 10 Sep 2024 | Abigail's Party Refund | Concord | £286.80 | Abigail's Party | Licensing & Materials |
| £286.80 |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 1 | 29 Jul 2024 | NODA Awards | Emma Westwood | £15.00 | Administration | Social Fund |
| 2 | 30 Jul 2024 | Subs | Brenna Finn | £20.00 | Administration | Membership Subs |
| 3 | 30 Jul 2024 | NODA Awards | Ruth Stapleton | £15.00 | Administration | Social Fund |
| 4 | 30 Jul 2024 | Subs | Michelle Longstaf | £20.00 | Administration | Membership Subs |
| 5 | 30 Jul 2024 | NODA Awards | Brenna Finn | £15.00 | Administration | Social Fund |
| 6 | 30 Jul 2024 | Subs | Judith Taylor | £20.00 | Administration | Membership Subs |
| 7 | 30 Jul 2024 | Subs | Emma Westwood | £20.00 | Administration | Membership Subs |
| 8 | 30 Jul 2024 | NODA Awards | NODA | -£240.00 | Administration | Social Fund |
| 11 | 1 Aug 2024 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 12 | 2 Aug 2024 | Subs & NODA Awards | Matthew Harper | £50.00 | Administration | Membership Subs Social Fund |
| 13 | 5 Aug 2024 | Subs | Nick Robson | £20.00 | Administration | Membership Subs |
| 14 | 5 Aug 2024 | Subs | Fiona Thomas | £20.00 | Administration | Membership Subs |
| 15 | 5 Aug 2024 | Subs | Grace Bonallie | £20.00 | Administration | Membership Subs |
| 16 | 6 Aug 2024 | Subs | David Stothard | £20.00 | Administration | Membership Subs |
| 17 | 19 Aug 2024 | Subs (x2) | Josh Railton | £40.00 | Administration | Membership Subs |
| 18 | 19 Aug 2024 | Subs | Jodie Upton | £10.00 | Administration | Membership Subs |
| 19 | 20 Aug 2024 | BATS Merch Setup Fees | Cre8ive | -£30.00 | Administration | Misc. |
| 20 | 22 Aug 2024 | Subs | Graham Rispin | £20.00 | Administration | Membership Subs |
| 21 | 23 Aug 2024 | Subs | Suzanne Robson | £20.00 | Administration | Membership Subs |
| 22 | 23 Aug 2024 | Subs | Emily Scott | £20.00 | Administration | Membership Subs |
| 23 | 27 Aug 2024 | Subs | Kayleigh Wood | £20.00 | Administration | Membership Subs |
| 24 | 27 Aug 2024 | Subs | Adam May | £20.00 | Administration | Membership Subs |
| 25 | 27 Aug 2024 | Subs | Danielle Beck | £20.00 | Administration | Membership Subs |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 26 | 27 Aug 2024 | Subs | Emma Westwood | £20.00 | Administration | Membership Subs |
| 27 | 2 Sep 2024 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 29 | 5 Sep 2024 | Subs | Matthew Pegden | £20.00 | Administration | Membership Subs |
| 32 | 16 Sep 2024 | Flowers for J. Taylor | Brenna Finn | -£35.00 | Administration | Misc. |
| 34 | 16 Sep 2024 | Laptop | Argos | -£269.00 | Administration | Administration |
| 37 | 1 Oct 2024 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 42 | 1 Nov 2024 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 47 | 2 Dec 2024 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 49 | 6 Dec 2024 | Grant | BA Town Council | £200.00 | Administration | Donations |
| 53A | 6 Dec 2024 | Storage Boxes | Brenna Finn | -£30.00 | Administration | Storage |
| 57 | 2 Jan 2025 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 64 | 3 Feb 2025 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 65 | 4 Feb 2025 | Subs | Amanda Stewart | £5.00 | Administration | Membership Subs |
| 66 | 3 Mar 2025 | Storage | Auckland Stroage | -£80.00 | Administration | Storage |
| 70 | 1 Apr 2025 | Storage | Auckland Stroage | -£80.00 | Administration | Storage |
| 72 | 7 Apr 2025 | Public Liability Insurance | Lloyd & Whyte | -£268.50 | Administration | Administration |
| 74 | 28 Apr 2025 | NODA Subscription | NODA | -£205.00 | Administration | Administration |
| 75 | 1 May 2025 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 77 | 2 Jun 2025 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| 78 | 8 Jun 2025 | Subs | Cash Members | £90.00 | Administration | Membership Subs |
| 79 | 1 Jul 2025 | Storage | Auckland Storage | -£80.00 | Administration | Storage |
| -£1,277.50 |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 67 | 3 Mar 2025 | Performance Rights | StageScripts | -£152.00 | Alter Ego | Licensing & Materials |
| 68 | 10 Mar 2025 | Hall Hire | WAMCA | -£335.00 | Alter Ego | Venue Hire |
| -£487.00 |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 10 | 31 Jul 2024 | Little Shop Props | IYFTS | £300.00 | Little Shop | Props & Scenery |
| 31 | 16 Sep 2024 | Little Shop Royalties | MTI | -£1,862.54 | Little Shop | Licensing & Materials |
| 35 | 20 Sep 2024 | Town Hall Venue Hire | DCC | -£3,861.79 | Little Shop | Venue Hire |
| 35A | 20 Sep 2024 | Town Hall LSOH Merch | DCC | -£66.26 | Little Shop | Venue Hire |
| -£5,490.59 |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 73 | 7 Apr 2025 | Murder Mystery Packs | Doxzoo | -£59.29 | Murder Mystery - April | FOH Supplies (inc. Programmes) |
| -£59.29 |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 41 | 30 Oct 2024 | Murder Mystery Documents | Josh Railton | -£24.52 | Murder Mystery - November | FOH Supplies (inc. Programmes) |
| 43 | 8 Nov 2024 | Float | Josh Railton | -£40.00 | Murder Mystery - November | Misc. |
| 44 | 11 Nov 2024 | Card Payments | SumUp | £12.79 | Murder Mystery - November | Production Income |
| 45 | 11 Nov 2024 | Murder Mystery Prizes | Boyes | -£16.95 | Murder Mystery - November | FOH Supplies (inc. Programmes) |
| 46 | 11 Nov 2024 | Murder Mystery Prizes | ASDA | -£16.50 | Murder Mystery - November | FOH Supplies (inc. Programmes) |
| 48 | 6 Dec 2024 | Murder Mystery Income | Coins | £46.20 | Murder Mystery - November | Production Income |
| 50 | 6 Dec 2024 | Murder Mystery Income | Notes & Cheques | £760.00 | Murder Mystery - November | Production Income |
| £721.02 |
| ITEM # | DATE | ITEM | FROM/TO | COST (£) | PRODUCTION | DEPARTMENT |
|---|---|---|---|---|---|---|
| 9 | 30 Jul 2024 | Yarn | Brenna Finn | -£24.92 | The Enormous Turnip | FOH Supplies (inc. Programmes) |
| 28 | 2 Sep 2024 | Panto Merch | Brenna Finn | -£47.60 | The Enormous Turnip | FOH Supplies (inc. Programmes) |
| 33 | 16 Sep 2024 | Flyers & Posters | Solopress | -£52.25 | The Enormous Turnip | Publicity |
| 36 | 30 Sep 2024 | Flyers & Posters | Solopress | -£26.01 | The Enormous Turnip | Publicity |
| 38 | 28 Oct 2024 | Backdrops | Throughly Theatre | -£249.60 | The Enormous Turnip | Props & Scenery |
| 39 | 30 Oct 2024 | Costumes | Brenna Finn | -£7.25 | The Enormous Turnip | Costume |
| 40 | 30 Oct 2024 | Costumes | Brenna Finn | -£27.78 | The Enormous Turnip | Costume |
| 51 | 6 Dec 2024 | Scenery | Brenna Finn | -£23.91 | The Enormous Turnip | Props & Scenery |
| 52 | 6 Dec 2024 | Scenery | Brenna Finn | -£83.43 | The Enormous Turnip | Props & Scenery |
| 53 | 6 Dec 2024 | Costumes | Brenna Finn | -£33.00 | The Enormous Turnip | Props & Scenery |
| 54 | 30 Dec 2024 | Programmes | Solopress | -£129.59 | The Enormous Turnip | FOH Supplies (inc. Programmes) |
| 55 | 30 Dec 2024 | Panto Merch | eBay | -£31.46 | The Enormous Turnip | FOH Supplies (inc. Programmes) |
| 56 | 30 Dec 2024 | Panto Merch | eBay | -£29.95 | The Enormous Turnip | FOH Supplies (inc. Programmes) |
| 58 | 8 Jan 2025 | Batteries | Screwfx | -£47.97 | The Enormous Turnip | Technical Equipment |
| 59 | 13 Jan 2025 | Card Payments | SumUp | £327.40 | The Enormous Turnip | Production Income |
| 60 | 13 Jan 2025 | Batteries | Brenna Finn | -£6.00 | The Enormous Turnip | Technical Equipment |
| 61 | 17 Jan 2025 | Various Production Items | Brenna Finn | -£82.52 | The Enormous Turnip | Misc. |
| 62 | 17 Jan 2025 | Various Production Items | Brenna Finn | -£63.75 | The Enormous Turnip | Misc. |
| 63 | 17 Jan 2025 | Various Production Items | Brenna Finn | -£82.01 | The Enormous Turnip | Misc. |
| 69 | 24 Mar 2025 | DCC Ticket Revenue | DCC | £6,154.00 | The Enormous Turnip | Ticket Income |
| 71 | 7 Apr 2025 | DCC Invoice | DCC | -£4,321.78 | The Enormous Turnip | Venue Hire |
| 76 | 28 May 2025 | FOH Sales | FOH | £706.15 | The Enormous Turnip | Production Income Donations |
EM# DATE EM FROMITO COST {£) O PRODUCTION O DEPARTME £1,816.77