Trustees’ Annual Report for the period
From 02/10/2024 Period start date To 31[st] Dec 2024 Period end date
Charity name: Vale Of York Athletics Community
Charity registration number: 1197044
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of amateur competitive and non-competitive sport, by providing facilities for athletics and healthy recreation in a friendly, safe environment which is for the benefit of children and adults in Selby, York and the surroundingarea. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provide athletics, fitness and running based groups and activity sessions according to a seasonal timetable. Provide coaching in both athletics and running for competitive and non competitive members Support those who may not otherwise be able to engage in athletics due to financial constraints to train and compete Provide equipment resources and locations in which and with which to enable participation in athletics and running activities Engage with the broader community (non members) to provide diversionary sports based activity and access to activities via social prescribing from local primary care services and community events |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes all four sitting trustees have had regard to this guidance |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Run weekly athletics and running based groups and activity sessions according to a seasonal timetable. Provide coaching in both athletics and running for competitive and non competitive members Support those who may not otherwise be able to engage in athletics due to financial constraints to train and compete Provide equipment resources and locations in which and with which participate in athletics and running activities Expanded the Under 8 funetics groups from 6 to 12 members with increased coaching capacity – funetics is specific England Athletics approach focusing on agility co ordination running jumping pushing and throwing Engage with the broader community (non members) to provide diversionary sports based activity and access to activities via social prescribing from local primary care services Planning continues to progress and issues are being steadily resolved we have negotiated hard with the local council to have our planning application heard at planning committee meeting in March 2025. We continue to support athletes representing our club at regular and diverse competitive events all year round. We have expanded our coaching provision utilising and training volunteers (via nationally recognised qualifications) and have gained three extra professional coaches from the surrounding area. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Not provided do not meet the financial threshold |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserves policy ensures we have sufficient funds to cover both future running and unexpected costs. This is set to £5000 |
| Amount of reserves held | Para 1.22 | Confirmed in excess of £5000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment of charity trustees (1) Apart from the first charity trustees, every trustee must be appointed by a resolution passed ata properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO |
Reference and Administrative details
| Charity name | Vale of York Athletics community (VOYAC) |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1197044 |
Charity’s principal address |
The principal office of the CIO is in England. The registered address is c/o Selby Leisure Centre, Scott Road, Selby, YO8 4BL. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Dr Ian Martin | Appointed 02/03/23 | |||
| Mrs Donaldina Ryan |
Appointed 16/11/22 | |||
| Ms Beverley Horsfield |
Appointed 22/11/2022 | |||
| Mr Neil Musgrove | Appointed 25/11/2022 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
D Ryan | |
|---|---|---|
| Donaldina Ryan | ||
Trustee |
||
| 02/06/2023 |
| Vale of York Athletic Community | Vale of York Athletic Community | Vale of York Athletic Community | Vale of York Athletic Community | CC16a | |
|---|---|---|---|---|---|
| For the period from |
1/1/2024 Period start date |
To | |||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ - - 13,224 2,505 990 128 16,847 - - - 16,847 3,287 385 208 1,938 4,550 24 268 196 78 1,140 990 341 13,405 - - - 13,405 3,442 - 4,149 7,591 |
Restricted funds to the nearest £ 2,027 500 - - 2,527 - - - 2,527 1,441 910 176 - - - - - - - - - 2,527 - - - 2,527 - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
| SelbyTown Council Grant | - | - - - - - |
2,027 500 13,224 2,505 990 128 19,374 |
3,650 | |
| England Athletics Grant | - | 607 | |||
| Memberships & Circuits | 13,224 | 9,270 | |||
| Kit sales | 2,505 | 4,657 | |||
| Coachingservices | 990 | 741 | |||
| Donations | 128 | 132 | |||
| Sub total(Gross income for AR) |
16,847 | 19,057 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - - - |
- - - |
|||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
19,374 | ||||
| - | 19,057 | ||||
| Materials and team kit | 3,287 | - - - - - - - - - - - - - |
4,728 1,295 384 1,938 4,550 24 268 196 78 1,140 990 341 15,932 |
5,098 | |
| Training | 385 | 560 | |||
| Motor Expenses | 208 | 731 | |||
| Affiliations and athlete registrations | 1,938 | 1,445 | |||
| Venue Hire | 4,550 | 4,474 | |||
| Web hosting | 24 | 25 | |||
| Computer software | 268 | - | |||
| Sundries | 196 | 611 | |||
| Advertisingandpromotion | 78 | - | |||
| Professional fees | 1,140 | 840 | |||
| Coachingservices | 990 | 2,796 | |||
| Bank and cardprocessingcharges | 341 | - | |||
| **Sub total ** | 13,405 | 12,944 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - - - |
- - - |
|||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
15,932 | ||||
| - | 12,944 | ||||
| 3,442 | - |
3,442 |
6,113 | ||
| - | - - |
- 4,149 |
- | ||
| 4,149 | - | ||||
| 7,591 | - |
7,591 | 6,113 |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Cash in bank Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 7,591 - - - - - 7,591 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ian Martin |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Ian Martin | 24/10/25 | ||
CCXX R2 accounts (SS)
2