## **Trustees’ Annual Report for the period** ## **From 02/10/2024 Period start date To 31[st] Dec 2024 Period end date** ## **Charity name: Vale Of York Athletics Community** ## **Charity registration number: 1197044** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of amateur competitive and
non-competitive sport, by providing facilities
for athletics and healthy recreation in a
friendly, safe environment which is for the
benefit of children and adults in Selby, York
and the surroundingarea.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provide athletics, fitness and running based
groups and activity sessions according to a
seasonal timetable.
Provide coaching in both athletics and running
for competitive and non competitive members
Support those who may not otherwise be able
to engage in athletics due to financial
constraints to train and compete
Provide equipment resources and locations in
which and with which to enable participation in
athletics and running activities
Engage with the broader community (non
members) to provide diversionary sports based
activity and access to activities via social
prescribing from local primary care services and
community events| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes all four sitting trustees have had regard
to this guidance| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Run weekly athletics and running based groups
and activity sessions according to a seasonal
timetable.
Provide coaching in both athletics and running
for competitive and non competitive members
Support those who may not otherwise be able
to engage in athletics due to financial
constraints to train and compete
Provide equipment resources and locations in
which and with which participate in athletics and
running activities
Expanded the Under 8 funetics groups from 6
to 12 members with increased coaching
capacity – funetics is specific England Athletics
approach focusing on agility co ordination
running jumping pushing and throwing
Engage with the broader community (non
members) to provide diversionary sports based
activity and access to activities via social
prescribing from local primary care services
Planning continues to progress and issues are
being steadily resolved we have negotiated
hard with the local council to have our planning
application heard at planning committee
meeting in March 2025.
We continue to support athletes representing
our club at regular and diverse competitive
events all year round.
We have expanded our coaching provision
utilising and training volunteers (via nationally
recognised qualifications) and have gained
three extra professional coaches from the
surrounding area.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Not provided do not meet the financial**
**threshold**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The reserves policy ensures we have**
**sufficient funds to cover both future**
**running and unexpected costs. This is**
**set to £5000**| |Amount of reserves held|Para 1.22|**Confirmed in excess of £5000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment of charity trustees (1) Apart from
the first charity trustees, every trustee must be
appointed by a resolution passed ata properly
convened meeting of the charity trustees. (2)
In selecting individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO| ## **Reference and Administrative details** |Charity name|Vale of York Athletics community (VOYAC)| |---|---| |Other name the charity uses|| |Registered charity number|1197044| |
Charity’s principal address|The principal office of the CIO is in England. The registered address
is c/o Selby Leisure Centre, Scott Road, Selby, YO8 4BL.| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Dr Ian Martin||Appointed 02/03/23|| ||Mrs Donaldina
Ryan||Appointed 16/11/22|| ||Ms Beverley
Horsfield||Appointed 22/11/2022|| ||Mr Neil Musgrove||Appointed 25/11/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|D Ryan|| |---|---|---| ||Donaldina Ryan|| ||
Trustee|| ||02/06/2023|| ||**Vale of York Athletic Community**|**Vale of York Athletic Community**|**Vale of York Athletic Community**|**Vale of York Athletic Community**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|1/1/2024
Period start date|**To**||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**13,224**
**2,505**
**990**
**128**
**16,847**
**-**
**-**
**-**
**16,847**
**3,287**
**385**
**208**
**1,938**
**4,550**
**24**
**268**
**196**
**78**
**1,140**
**990**
**341**
**13,405**
**-**
**-**
**-**
**13,405**
**3,442**
**-**
**4,149**
**7,591**|**Restricted**
**funds**
**to the nearest £**
**2,027**
**500**
**-**
**-**
**2,527**
**-**
**-**
**-**
**2,527**
**1,441**
**910**
**176**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,527**
**-**
**-**
**-**
**2,527**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |SelbyTown Council Grant|**-**||**-**
**-**
**-**
**-**
**-**|**2,027**
**500**
**13,224**
**2,505**
**990**
**128**
**19,374**|**3,650**| |England Athletics Grant|**-**||||**607**| |Memberships & Circuits|**13,224**||||**9,270**| |Kit sales|**2,505**||||**4,657**| |Coachingservices|**990**||||**741**| |Donations|**128**||||**132**| |**_Sub total_**_(Gross income for_
_AR)_|**16,847**||||**19,057**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**||||**19,374**|| ||||**-**||**19,057**| ||||||| |Materials and team kit|**3,287**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,728**
**1,295**
**384**
**1,938**
**4,550**
**24**
**268**
**196**
**78**
**1,140**
**990**
**341**
**15,932**|**5,098**| |Training|**385**||||**560**| |Motor Expenses|**208**||||**731**| |Affiliations and athlete registrations|**1,938**||||**1,445**| |Venue Hire|**4,550**||||**4,474**| |Web hosting|**24**||||**25**| |Computer software|**268**||||**-**| |Sundries|**196**||||**611**| |Advertisingandpromotion|**78**||||**-**| |Professional fees|**1,140**||||**840**| |Coachingservices|**990**||||**2,796**| |Bank and cardprocessingcharges|**341**||||**-**| |**_Sub total_ **|**13,405**||||**12,944**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||**15,932**|| ||||**-**||**12,944**| ||||||| ||**3,442**||
**-**|
**3,442**|**6,113**| ||**-**||**-**
**-**|**-**
**4,149**|**-**| ||**4,149**||||**-**| ||**7,591**||
**-**|**7,591**|**6,113**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Cash in bank
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,591**
**-**
**-**
**-**
**-**
**-**
**7,591**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ian Martin|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Ian Martin|24/10/25| ||||| CCXX R2 accounts (SS) 2