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2023-12-31-accounts

Trustees’ Annual Report

For the period from 1st January 2023 to 31[st] December 2023

Charity name: St Leonard’s Management Charity registration number: 1196963

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Maintenance and upkeep of St
Leonard’s Church and the Bell Tower,
Yarpole, and their promotion as
community assets and as a hub for
social events and support.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Ongoing maintenance and refurbishment
of the fabric of the buildings.
Management of the Gallery Café sited
inside the church. Organisation and
promotion of community events and
activities therein.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We confirm we have had regard to the
guidance.

Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
n/a
Policy on grant making
Para 1.38
n/a
Policy on social investment
including program related Para 1.38
investment
20+ volunteers make a significant
contribution to our charitable objectives
Contribution made by Para 1.38 as cooks, waiting staff, maintenance
volunteers assistants, events’ organisers, and in a
very wide range of community roles
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Other

Achievements and Performance

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SORP reference
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Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.



Para 1.20		 The buildings have been maintained in a
good state of repair, enabling the
community to benefit significantly from
the facilities they offer. This has helped
to mitigate isolation and loneliness
within the community as well as
generate numerous social activities that
have engaged many from the immediate
community and beyond.

As our community hub in a church is
unique it attracts regular visits from
tourists, regional social groups and the
media

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set

Para 1.41


 As part of our drive to widen the pool of
expertise available to the trustees, in
March 2023 we set up our Management
Team. This includes individuals with
property management expertise and
financial experience.

In accordance with our aim of involving
as wide a cross-section of the
community as possible in the running of
the building, we have involved the
Yarpole Men’s Shed in the routine
maintenance of the building.

In line with our objective to improve
communications with the community, we
organised a public meeting attended by
approximately 40 people so that
members of the community could meet
the Trustees and members of the
Management Team and hear about our
work. This was followed by tea and
entertainment.

We also regularly provide to the Parish
newsletter current information on
activities and news involving St
Leonard’s Management and the Gallery
Café.
Performance of fundraising
activities against objectives
set


Para 1.41
Investment performance
against objectives
Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 The charity showed a respectable
financial position at the end operating surplus.
of the period
Statement explaining the Para 1.22 1. The pandemic and lockdowns of
policy for holding reserves 2021-22 shut down most of St
stating why they are held Leonard’s sources of income: the
Gallery Café had to close, there were
no hire fees because social activities
ceased and all fund-raising events
were cancelled.
2. We have ensured that, should a
similar catastrophe occur again, we
have sufficient funds to cover all our
liabilities (utility bills and insurance
premiums, for example) and to fulfil
our maintenance obligations. In
addition, should we need to make our
employee, the Café Manager,
redundant we now have sufficient
funds to cover any redundancy
payment.
3. Reserves are also required in the
event of an unexpectedly large repair
or replacement bill, if sufficient grant
funding were unavailable.
4. Reserves are also needed to fund a
potential short-term deficit in the
cash budget, for example, where
there is a delay in the receipt of
anticipated income.
5. In addition to the management of
risk, the reserves are maintained in
order to have capital to provide
funding for new initiatives.
Amount of reserves held Para 1.22 £28,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a going
concern
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Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)


Para 1.47		 1. Gallery Café
2. Annual donation from Parochial
Church Council
3. Fundraising events
4. Renewable Heat Incentive (RHI)
5. Grants or donations from
charitable sources
Investment policy and
objectives including any
social investment policy
adopted
 Para 1.46 n/a

A description of the principal
risks facing the charity

Para 1.46		 1. Shortage of volunteers, given the
aging local population.
2. Increasing challenges to recruit
sufficient volunteers and paid
staff.
Other

Structure, Governance and Management

Description of charity’s trusts: Description of charity’s trusts:
Type of governing document
(trust deed,royal charter)
Para 1.25
 Constitution
How is the charity
constituted? (e.g
unincorporated
association,CIO)
Para 1.25		 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees
Para 1.25		 Volunteer recruitment is required to
complement existing Trustee skills.
Current trustees have taken steps to
recruit new trustees as part of a policy
of succession planning.

Additional information (optional)

You may choose to include further statements where relevant about:

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Each new trustee is assigned to one of
Policies and procedures three areas of responsibility, and is
adopted for the induction paired with an existing trustee to learn
and training of trustees about their role.
Para 1.51
The trustees have overall responsibility
for the charity, but advice and support
The charity’s organisational are given by a management team, which
structure and any wider includes representatives from the other
network with which the Para 1.51 organisations with which it shares the
charity works building and from the wider community.
St Leonard’s Management has
established a Memorandum of
Relationship with any Understanding with the Yarpole
related parties Para 1.51 Community Shop and the Parochial
Church Council.
Other
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Reference and Administrative details

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Charity name St Leonard’s Management
Other name the charity uses
Registered charity number 1196963
Charity’s principal address St Leonard’s Church
Green Lane
Yarpole
Herefordshire
HR6 0BB
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Barbara Nurse
1
2 Susan Russell
3 Andrew Praill
4 Trevor Edwards
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Corporate trustees – names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Andrew Praill Position (eg Secretary, Trustee Chair, etc) Date 11/06/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the St Leonard's Management trustees/members of On accounts for the year 31[st] December 2023 Charity no 1196963 ended Set out on pages 2 & 3 Attached

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2023.

Responsibilities and basis As the charity trustees of the Trust, you are responsible for the preparation of the accounts in of report accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have come to my attention in statement connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Address:		 John Langley 16/03/2024
John Langley
Cloverfields, Leys Lane, Bircher
Herefordshire, HR6 0AZ

1

St Leonard's Management

St Leonard's Management 1196963 Receipts and payments accounts For the period 1st Jan 2023 31st Dec 2023 To from

CC16a

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
-
-
-
179
5,040
3,223
2,954
27,766
6,437
9,246
-
50
-
-
54,895
-
-
-
54,895
-
-
-
8,480
10,137
2,964
-
10,426
111
2,416
445
3,108
279
-
-
38,366
-
-
-
38,366
16,528
-
27,495
44,023		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
126
-
-
-
-
-
-
-
-
-
126
-
-
-
126
- 126
-
10,906
10,780		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
-
-
-
179
5,040
3,223
2,954
27,766
6,437
9,246
-
50
-
-
54,895
-
-
-		 Last year
to the nearest £
Grants & Donations - SLD - 9,640
Yarpole ShopLoan - 7,000
VAT Refund - 10,184
Interest 179 -
PCC Contribution 5,040 5,040
Grants & Donations 3,223 7,981
Hire 2,954 575
GallaryCafé 27,766 22,284
Yarpole ShopContribution 6,437 5,422
Fund Raising 9,246 3,643
Insurance Claims - 1,645
Other 50 87
- -
- -
Sub total( Gross income for AR ) 54,895 73,500
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
54,895 73,500
-
-
-
8,480
10,137
3,090
-
10,426
111
2,416
445
3,108
279
-
-
38,493
-
-
-
38,493
16,402
Development Projects - 23,663
Yarpole ShopLoan Repaid - 7,000
- -
Salaries 8,480 9,782
Café Expenses 10,137 7,093
Maintenance 2,964 1,121
Fuel - 200
Electricity 10,426 8,622
Water 111 137
Insurance 2,416 2,332
Professional Fees 445 662
Fund RaisingCosts 3,108 2,051
Sundries 279 250
- -
- -
**Sub total ** 38,366 62,914
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
62,914
16,528 - 126 - 16,402 10,586
- - - - -
27,495 10,906 - 38,401 27,815
44,023 10,780 - 54,802 38,401

CCXX R2 accounts (SS)

17/03/2024

2

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
Signature
Details
Nat West Bank - SLD
Nat West Bank - SLM
Nat West Deposit - SLM
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Santander - SLM
United Trust Deposit -SLM
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
10,780
9,830
-
14
28,179
6,000
-
44,023
10,780
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)

-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval

CCXX R3 accounts (SS)

17/03/2024

3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the St Leonard's Management trustees/members of On accounts for the year 31[st] December 2023 Charity no 1196963 ended Set out on pages 2 & 3 Attached

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2023.

Responsibilities and basis As the charity trustees of the Trust, you are responsible for the preparation of the accounts in of report accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have come to my attention in statement connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Address:		 John Langley 16/03/2024
John Langley
Cloverfields, Leys Lane, Bircher
Herefordshire, HR6 0AZ

1

St Leonard's Management

St Leonard's Management 1196963 Receipts and payments accounts For the period 1st Jan 2023 31st Dec 2023 To from

CC16a

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
-
-
-
179
5,040
3,223
2,954
27,766
6,437
9,246
-
50
-
-
54,895
-
-
-
54,895
-
-
-
8,480
10,137
2,964
-
10,426
111
2,416
445
3,108
279
-
-
38,366
-
-
-
38,366
16,528
-
27,495
44,023		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
126
-
-
-
-
-
-
-
-
-
126
-
-
-
126
- 126
-
10,906
10,780		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
-
-
-
179
5,040
3,223
2,954
27,766
6,437
9,246
-
50
-
-
54,895
-
-
-		 Last year
to the nearest £
Grants & Donations - SLD - 9,640
Yarpole ShopLoan - 7,000
VAT Refund - 10,184
Interest 179 -
PCC Contribution 5,040 5,040
Grants & Donations 3,223 7,981
Hire 2,954 575
GallaryCafé 27,766 22,284
Yarpole ShopContribution 6,437 5,422
Fund Raising 9,246 3,643
Insurance Claims - 1,645
Other 50 87
- -
- -
Sub total( Gross income for AR ) 54,895 73,500
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
54,895 73,500
-
-
-
8,480
10,137
3,090
-
10,426
111
2,416
445
3,108
279
-
-
38,493
-
-
-
38,493
16,402
Development Projects - 23,663
Yarpole ShopLoan Repaid - 7,000
- -
Salaries 8,480 9,782
Café Expenses 10,137 7,093
Maintenance 2,964 1,121
Fuel - 200
Electricity 10,426 8,622
Water 111 137
Insurance 2,416 2,332
Professional Fees 445 662
Fund RaisingCosts 3,108 2,051
Sundries 279 250
- -
- -
**Sub total ** 38,366 62,914
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
62,914
16,528 - 126 - 16,402 10,586
- - - - -
27,495 10,906 - 38,401 27,815
44,023 10,780 - 54,802 38,401

CCXX R2 accounts (SS)

17/03/2024

2

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
Signature
Details
Nat West Bank - SLD
Nat West Bank - SLM
Nat West Deposit - SLM
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Santander - SLM
United Trust Deposit -SLM
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
10,780
9,830
-
14
28,179
6,000
-
44,023
10,780
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)

-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval

CCXX R3 accounts (SS)

17/03/2024

3