## **Trustees’ Annual Report**
**For the period from 1st January 2023 to 31[st] December 2023**
**Charity name: St Leonard’s Management Charity registration number: 1196963**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Maintenance and upkeep of St**
**Leonard’s Church and the Bell Tower,**
**Yarpole, and their promotion as**
**community assets and as a hub for**
**social events and support.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Ongoing maintenance and refurbishment**
**of the fabric of the buildings.**
**Management of the Gallery Café sited**
**inside the church. Organisation and**
**promotion of community events and**
**activities therein.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm we have had regard to the**
**guidance.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
n/a
Policy on grant making
Para 1.38
n/a
Policy on social investment
including program related Para 1.38
investment
20+ volunteers make a significant
contribution to our charitable objectives
Contribution made by Para 1.38 as cooks, waiting staff, maintenance
volunteers assistants, events’ organisers, and in a
very wide range of community roles
**----- End of picture text -----**
Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|
Para 1.20|**The buildings have been maintained in a**
**good state of repair, enabling the**
**community to benefit significantly from**
**the facilities they offer. This has helped**
**to mitigate isolation and loneliness**
**within the community as well as**
**generate numerous social activities that**
**have engaged many from the immediate**
**community and beyond.**
**As our community hub in a church is**
**unique it attracts regular visits from**
**tourists, regional social groups and the**
**media**|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||
Achievements against
objectives set
|
Para 1.41
|**As part of our drive to widen the pool of**
**expertise available to the trustees, in**
**March 2023 we set up our Management**
**Team. This includes individuals with**
**property management expertise and**
**financial experience.**
**In accordance with our aim of involving**
**as wide a cross-section of the**
**community as possible in the running of**
**the building, we have involved the**
**Yarpole Men’s Shed in the routine**
**maintenance of the building.**
**In line with our objective to improve**
**communications with the community, we**
**organised a public meeting attended by**
**approximately 40 people so that**
**members of the community could meet**
**the Trustees and members of the**
**Management Team and hear about our**
**work. This was followed by tea and**
**entertainment.**
**We also regularly provide to the Parish**
**newsletter current information on**
**activities and news involving St**
**Leonard’s Management and the Gallery**
**Café.**|
|---|---|---|---|
|Performance of fundraising
activities against objectives
set
|
Para 1.41||
|---|---|---|
||||
|Investment performance
against objectives
|
Para 1.41||
|Other
|||
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity showed a respectable
financial position at the end operating surplus.
of the period
Statement explaining the Para 1.22 1. The pandemic and lockdowns of
policy for holding reserves 2021-22 shut down most of St
stating why they are held Leonard’s sources of income: the
Gallery Café had to close, there were
no hire fees because social activities
ceased and all fund-raising events
were cancelled.
2. We have ensured that, should a
similar catastrophe occur again, we
have sufficient funds to cover all our
liabilities (utility bills and insurance
premiums, for example) and to fulfil
our maintenance obligations. In
addition, should we need to make our
employee, the Café Manager,
redundant we now have sufficient
funds to cover any redundancy
payment.
3. Reserves are also required in the
event of an unexpectedly large repair
or replacement bill, if sufficient grant
funding were unavailable.
4. Reserves are also needed to fund a
potential short-term deficit in the
cash budget, for example, where
there is a delay in the receipt of
anticipated income.
5. In addition to the management of
risk, the reserves are maintained in
order to have capital to provide
funding for new initiatives.
Amount of reserves held Para 1.22 £28,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||
The charity’s principal
sources of funds (including
any fundraising)
|
Para 1.47|**1. Gallery Café**
**2. Annual donation from Parochial**
**Church Council**
**3. Fundraising events**
**4. Renewable Heat Incentive (RHI)**
**5. Grants or donations from**
**charitable sources**|
|---|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted
|Para 1.46|**n/a**|
|---|---|---|
|
A description of the principal
risks facing the charity
|
Para 1.46|**1. Shortage of volunteers, given the**
**aging local population.**
**2. Increasing challenges to recruit**
**sufficient volunteers and paid**
**staff.**|
|Other
|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|Description of charity’s trusts:||
|---|---|---|
|Type of governing document
(trust deed,royal charter)
Para 1.25
||**Constitution**|
|How is the charity
constituted? (e.g
unincorporated
association,CIO)
Para 1.25||**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|
Para 1.25|**Volunteer recruitment is required to**
**complement existing Trustee skills.**
**Current trustees have taken steps to**
**recruit new trustees as part of a policy**
**of succession planning.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Each new trustee is assigned to one of
Policies and procedures three areas of responsibility, and is
adopted for the induction paired with an existing trustee to learn
and training of trustees about their role.
Para 1.51
The trustees have overall responsibility
for the charity, but advice and support
The charity’s organisational are given by a management team, which
structure and any wider includes representatives from the other
network with which the Para 1.51 organisations with which it shares the
charity works building and from the wider community.
St Leonard’s Management has
established a Memorandum of
Relationship with any Understanding with the Yarpole
related parties Para 1.51 Community Shop and the Parochial
Church Council.
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name St Leonard’s Management
Other name the charity uses
Registered charity number 1196963
Charity’s principal address St Leonard’s Church
Green Lane
Yarpole
Herefordshire
HR6 0BB
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Barbara Nurse
1
2 Susan Russell
3 Andrew Praill
4 Trevor Edwards
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Corporate trustees – names of the directors at the date the report was approved
Director name
**----- End of picture text -----**
## Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Andrew Praill **Position (eg Secretary,** Trustee **Chair, etc) Date** 11/06/2024
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the St Leonard's Management trustees/members of On accounts for the year 31[st] December 2023 Charity no 1196963 ended Set out on pages** 2 & 3 Attached
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2023.
**Responsibilities and basis** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in **of report** accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's** I have completed my examination. I confirm that no material matters have come to my attention in **statement** connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Address:**|John Langley|16/03/2024|
|---|---|---|
||||
||John Langley||
||Cloverfields, Leys Lane, Bircher||
||Herefordshire, HR6 0AZ||
1
**St Leonard's Management**
**St Leonard's Management 1196963 Receipts and payments accounts For the period 1st Jan 2023 31st Dec 2023 To from**
**CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**179**
**5,040**
**3,223**
**2,954**
**27,766**
**6,437**
**9,246**
**-**
**50**
**-**
**-**
**54,895**
**-**
**-**
**-**
**54,895**
**-**
**-**
**-**
**8,480**
**10,137**
**2,964**
**-**
**10,426**
**111**
**2,416**
**445**
**3,108**
**279**
**-**
**-**
**38,366**
**-**
**-**
**-**
**38,366**
**16,528**
**-**
**27,495**
**44,023**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**126**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**126**
**-**
**-**
**-**
**126**
**- 126**
**-**
**10,906**
**10,780**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**-**
**-**
**179**
**5,040**
**3,223**
**2,954**
**27,766**
**6,437**
**9,246**
**-**
**50**
**-**
**-**
**54,895**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Grants & Donations - SLD|**-**|||||**9,640**|
|Yarpole ShopLoan|**-**|||||**7,000**|
|VAT Refund|**-**|||||**10,184**|
|Interest|**179**|||||**-**|
|PCC Contribution|**5,040**|||||**5,040**|
|Grants & Donations|**3,223**|||||**7,981**|
|Hire|**2,954**|||||**575**|
|GallaryCafé|**27,766**|||||**22,284**|
|Yarpole ShopContribution|**6,437**|||||**5,422**|
|Fund Raising|**9,246**|||||**3,643**|
|Insurance Claims|**-**|||||**1,645**|
|Other|**50**|||||**87**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_( Gross income for AR )_|**54,895**|||||**73,500**|
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||**54,895**||**73,500**|
|||||**-**
**-**
**-**
**8,480**
**10,137**
**3,090**
**-**
**10,426**
**111**
**2,416**
**445**
**3,108**
**279**
**-**
**-**
**38,493**
**-**
**-**
**-**
**38,493**
**16,402**|||
|Development Projects|**-**|||||**23,663**|
|Yarpole ShopLoan Repaid|**-**|||||**7,000**|
||**-**|||||**-**|
|Salaries|**8,480**|||||**9,782**|
|Café Expenses|**10,137**|||||**7,093**|
|Maintenance|**2,964**|||||**1,121**|
|Fuel|**-**|||||**200**|
|Electricity|**10,426**|||||**8,622**|
|Water|**111**|||||**137**|
|Insurance|**2,416**|||||**2,332**|
|Professional Fees|**445**|||||**662**|
|Fund RaisingCosts|**3,108**|||||**2,051**|
|Sundries|**279**|||||**250**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**38,366**|||||**62,914**|
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**62,914**|
||||||||
||**16,528**|**- 126**|**-**|**16,402**||**10,586**|
||**-**|**-**|**-**|**-**||**-**|
||**27,495**|**10,906**|**-**|**38,401**||**27,815**|
||**44,023**|**10,780**|**-**|**54,802**||**38,401**|
CCXX R2 accounts (SS)
17/03/2024
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|
Signature
**Details**
Nat West Bank - SLD
Nat West Bank - SLM
Nat West Deposit - SLM
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Santander - SLM
United Trust Deposit -SLM
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**10,780**
**9,830**
**-**
**14**
**28,179**
**6,000**
**-**
**44,023**
**10,780**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
|||||
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R3 accounts (SS)
17/03/2024
3
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the St Leonard's Management trustees/members of On accounts for the year 31[st] December 2023 Charity no 1196963 ended Set out on pages** 2 & 3 Attached
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2023.
**Responsibilities and basis** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in **of report** accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's** I have completed my examination. I confirm that no material matters have come to my attention in **statement** connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Address:**|John Langley|16/03/2024|
|---|---|---|
||||
||John Langley||
||Cloverfields, Leys Lane, Bircher||
||Herefordshire, HR6 0AZ||
1
**St Leonard's Management**
**St Leonard's Management 1196963 Receipts and payments accounts For the period 1st Jan 2023 31st Dec 2023 To from**
**CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**179**
**5,040**
**3,223**
**2,954**
**27,766**
**6,437**
**9,246**
**-**
**50**
**-**
**-**
**54,895**
**-**
**-**
**-**
**54,895**
**-**
**-**
**-**
**8,480**
**10,137**
**2,964**
**-**
**10,426**
**111**
**2,416**
**445**
**3,108**
**279**
**-**
**-**
**38,366**
**-**
**-**
**-**
**38,366**
**16,528**
**-**
**27,495**
**44,023**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**126**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**126**
**-**
**-**
**-**
**126**
**- 126**
**-**
**10,906**
**10,780**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**-**
**-**
**179**
**5,040**
**3,223**
**2,954**
**27,766**
**6,437**
**9,246**
**-**
**50**
**-**
**-**
**54,895**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Grants & Donations - SLD|**-**|||||**9,640**|
|Yarpole ShopLoan|**-**|||||**7,000**|
|VAT Refund|**-**|||||**10,184**|
|Interest|**179**|||||**-**|
|PCC Contribution|**5,040**|||||**5,040**|
|Grants & Donations|**3,223**|||||**7,981**|
|Hire|**2,954**|||||**575**|
|GallaryCafé|**27,766**|||||**22,284**|
|Yarpole ShopContribution|**6,437**|||||**5,422**|
|Fund Raising|**9,246**|||||**3,643**|
|Insurance Claims|**-**|||||**1,645**|
|Other|**50**|||||**87**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_( Gross income for AR )_|**54,895**|||||**73,500**|
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||**54,895**||**73,500**|
|||||**-**
**-**
**-**
**8,480**
**10,137**
**3,090**
**-**
**10,426**
**111**
**2,416**
**445**
**3,108**
**279**
**-**
**-**
**38,493**
**-**
**-**
**-**
**38,493**
**16,402**|||
|Development Projects|**-**|||||**23,663**|
|Yarpole ShopLoan Repaid|**-**|||||**7,000**|
||**-**|||||**-**|
|Salaries|**8,480**|||||**9,782**|
|Café Expenses|**10,137**|||||**7,093**|
|Maintenance|**2,964**|||||**1,121**|
|Fuel|**-**|||||**200**|
|Electricity|**10,426**|||||**8,622**|
|Water|**111**|||||**137**|
|Insurance|**2,416**|||||**2,332**|
|Professional Fees|**445**|||||**662**|
|Fund RaisingCosts|**3,108**|||||**2,051**|
|Sundries|**279**|||||**250**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**38,366**|||||**62,914**|
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**62,914**|
||||||||
||**16,528**|**- 126**|**-**|**16,402**||**10,586**|
||**-**|**-**|**-**|**-**||**-**|
||**27,495**|**10,906**|**-**|**38,401**||**27,815**|
||**44,023**|**10,780**|**-**|**54,802**||**38,401**|
CCXX R2 accounts (SS)
17/03/2024
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|
Signature
**Details**
Nat West Bank - SLD
Nat West Bank - SLM
Nat West Deposit - SLM
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Santander - SLM
United Trust Deposit -SLM
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**10,780**
**9,830**
**-**
**14**
**28,179**
**6,000**
**-**
**44,023**
**10,780**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
|||||
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R3 accounts (SS)
17/03/2024
3