2022-12-31-accounts - Y Lolfa Gcg

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Trustees’ Annual Report for the period

From 6 December 2021 To 31 December 2022

Charity name: Y Lolfa GCG

Charity registration number: 1196939

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Y Lolfa GCG exists to promote for the benefit of the residents of Gwaun Cae Gurwen and surrounding areas the provision of a public library for the public in the interests of social welfare and with the object of improving the condition of life of the said residents; to advance education of the residents of Gwaun Cae Gurwen and surrounding areas by the running and management of a community managed library for the benefit of the said residents; and to advance the education of the public in the subject of the Welsh language through the promotion of the Welsh language for the residents of Gwaun Cae Gurwen and surrounding areas.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the charity have been to provide a library service and to undertake grant-funded projects to promote reading, the library and related activities, including to making contact with isolated parts of the community, book clubs, and other groups, and events to promote the Summer Reading Scheme.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38	The main contribution of the volunteers has been 1000 hours of library work and 100 hours of trustee work.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The library has been open for 200 sessions, with 1,717 user visits. The library is now open for more sessions than its pre-Covid peak. Information about the number of NPT books lent has not been made available but it expected to be close to pre-Covid levels. The programme of children’s activities has again been popular, and include weekly Lego club, and half-term and holiday activities, alongside the Summer Reading Scheme: Great Gadget Challenge. Adults in the community have participated in French, Local history and the Novels@Night online book club. Welsh-language activities have included hosting a weekly Caffi Cymraeg and Knit and Natter and two Amser Stori events for children.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41

Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity remains in a good financial position to continue as a going concern as a result of grant income to cover project activities and core costs, and a slight increase in Unrestricted Funds from fundraising. In addition to grants from the Mynydd Y Betws, Celtic Energy, National Lottery Community Fund and Neath Port Talbot Council Third Sector funds, the charity also received Welsh Government Cultural Recovery Fund and Cost of Living grants.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Y Lolfa manages its Unrestricted Funds to provide sufficient cash reserve at year end to provide a minimum effective service for the year ahead (£1146) and aims to maintain sufficient cash reserve at all times to cover the next four months of expected expenditure.
Amount of reserves held	Para 1.22	£5517
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	All trustees are individuals appointed by the board of trustees.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Y Lolfa GCG
Other name the charity uses	Y Lolfa GCG Community Managed Library
Registered charity number	1196939
Charity’s principal address	1 New Road, Gwaun Cae Gurwen, SA18 1UN Correspondence address: 38 New Road, Gwaun Cae Gurwen SA18 1UN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Martin Locock	Chair
JennyHall	Secretary
Debra Ware	Treasurer
AnthonyHall
Sian James		Appointed 11/1/22
Helen Spedding		Appointed 21/6/22
Joanna James		22/2/22-26/9/22

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

D•clarntion• Full nwM¢•l 2g

REGIStERED OIARITY NUMBER: 1196939 V udtted Hnanclal tthe Period ber 2021 to31 r ZOZZ AshM0 & Co Chartered Certified Accountants Castle House Hlgh Street Ammanford Carmarthenshlre SA18 2NB

Contents ofthe Fin I statements 6th OÈtembÈr 2021 to 31st DecembRr Reportoftht Tntsttts I to 2 Independent Examlnèrfs Report StatemÈnt of Flnandal Actl¥liles Balan¢¢ Shèet Notestothè Finandal Statements 6 to 13 Oètsiled Statement of Hnandal kllvltles 14 to 15

Y Lowa GCG The trustees Present their report with the finandal statements of the charfty for the period 6th December 2021 to 31st December 2022. The trustees have adopted the provisions of Accounling and Reportlng by Charities.. Statement of Recommended Prnctice applicable to charltles preparing their accounts In accordance wth the Financial Reportin8 Stsndard appllcable in the UK and Republlc of Ireland IFRS 1021 leffective l January 20191. OBJEcnvESANDACTivmES Oblectlves and alms Y Lolfa GCG exists to promote for the benefit of the residents of Gwaun Cae Gurwen and 5ufrounding areas the provision of a public library for the publlc In the interests of social welfare and wlth the object of improvlng the condition of lrfe of the said re5sdents: to advan education of the re51dents of Gwaun Cae Gurwen and Surrounding areas by the running and management of a community managed library foi the benefit of the said residents; and to advance the education of the public In the sublect of the We15h language through the promotion of the Welsh language for the sIdents of Gwaun Cae Gurwen and surrounding areos. The irustees ¢onfirm that they have complled wlth their duty in Section 17151 of the 2011 Charitles Act wth Tegird to the Charity Commission's general guldance on publlc i*nefrt when reviewing the Charlty's oblettives and tn planning of future actovitles. Slgnmcant actlvltles The main activities of the charity have been to prode a library servi and to undertake grant-funded projects to promote readin& the library and related activities. induding tts making contact with isolated parts of the community. book clubs. and other group5 and events to promote the Summer Readine Scheme. ACHIEVEMÈNT AND PERFORMANCE Charltable adivlties The library has been open for 2 sessions. with 1,717 user vislts. The Ilbrary 55 now open for more sessions than its pre-covid peak. Information about the number of NPT ts)oks lent has not been made avallable but it is expe¢ted to be close to pre-coyid levels. The programme of children'5 3ctN4ties has again been popular, and include weekly Lego club, and half-term and holiday activitie5, alongslde the Summer Readine Scheme= Great Gadget Challenge. Adults in the community have partldpated In French, Lcol hlstoryand the Novels@Night onllne book club". We15h-language activities have Included hostiTra a weekly Caffi Cymraeg and Knit 3nd Natter and tsvo Amser stori events for children. FINANCIAL REVIEW Flnanclal posltlon The charity remains in a good financial positlon to continue as a goi concem as a SuIt of grdnt income to cover project activities and core costs, and a $Iht increase in Unrestricted Funds from fundialslng. In addition to grants from the Mynydd Y Beiws. Celtic Energy. National Loltery Commurhity Fund and Neath Port Talbot Council Third Seclor funds, the charity also received Wetsh Government Cultural Recovery Fund and Cost of Lfvlng grants. Page I

Y iolfa GCG forihe p.erlh Dttember 2011 to atst December 2022 FINANCIAL REVIEW Reserves pollcy At present the free reserves are £5,517. It is the target of the Management Committee to be able to reach the stage where the org3nisation holds reserves at a mlnlmum level to continue artivities for at least four months. It is anticipated thal this tar8et will be rnet in the future. This policy will be reviewed annually by the Management Committee. STRUCTUR4 GOVERNANCE AND MANAGEMEP Governlng document The charity is controlled by its governlng documenL a deed of trust and constitutes an unincorporated charity. REFERENCE ANDADMINISTRATIVE DETAILS Reglstered Charlty numbtr 1196939 Prlnclpal address 38 New Road Gwaun Cae Gurwen Ammanford Carmarthenshlre SA18 IUN Trustees M Locock J H811 W Debble H Anthony S James lappolnted 11.1.221 H Spedding (appointed 21.6.221 J James lappolnted 22.2.221 (resigned 26.9.221 Independent Examlner LJ Craddotk FCCA Ashmole & Co Chartered Certified Accountsnts Castle House High Street Ammanford Carmarthenshlre SA18 2NB 3.11It.OL.b Approved by order of the board of trustees on....... - and Sned on its behalf by.. M Locock-Trustee Page 2

Ind Y Lolfa GCG Indèpèndènt eMamlne¢5 report to thetrustees of Y Lolfa GCG I report to the charity trusiees on my èxamination of the accounts of Y Lolfa GCG (the Trust) for the perfod 6th December 2021 to 31st Decembei 2022. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible for the preparalion of the acco¢Jnts In accordance with the iequirernents of the Charities Act 20111.the Act'l. I report in respect of my examlnatlon of the Trust's accounts carried out under Section 145 of the Act and In carrylng out my examination I have followed all applicable Dirertions given by the Charfty Commlssion under Section 1451Sllbl of theAct. Independent examlnePs statemenl I have completed my examination. I confirm that no material matters have come to my attentlon In connection with the examlnatlon glvlng me cause to belbeve that in any material respecl.. accounting records were not kept in respect of the Trnst as required by Section 130 of the Act,. or the accounts do not accoid with those records,. or the accounts do not cornply with the applicable requirements concemln8 the fomi and content of accounts set out In the CharÈtles IAccounts and Rewrtsl Regulations 2008 other than any rÈquirÈment that the accounts give a true and falr vlew which Is not a matter consldered as part of an Independent examlnation. I have no concerns and have torne acr055 no other matters in connertirm wlth the examlnatlon to whlch attèntiori should be drawn in thls report In order to enable a proper understandine of the accounts to be reached. L J Craddock FCCA Ashmole & Co Chartered Certlfled Accountants Castle House Hlgh Street Ammanford Carmarthenshlre SA18 2NB 1310..I120 Z3................ Date:.. Page 3

Statement of Flnanclal Acliv forthe Perlrt6 21 0 31st Oetember2022 unstrIcted fund Restrlcted funds Total funds Note5 INCOME AND ENOOWMEPS FROM Ponations and legacies 991 28,982 29,973 othertradlng actSvitie5 Investment income other Income 729 52 4,894 729 52 11,903 7,9 Total 35,991 42,657 EXPENDMJRE ON Charltablè aCtfv[eS brary aclN&ties and events 1,149 18.430 19.579 NEf INCOME 5517 17,561 23,078 TOTAL FUNDS CARRIED FORWARO 5,517 17.561 23.078 The notes form part of these financial statements PaBe 4

Y Ldfa IpTr Sheet 3tst Unre5trirted Restrlcted fund funds Total funds Notes CURRENT ASSETS Debtors Cash at bank li 6,575 17,463 851 16,612 5,517 18.521 24.038 CREDtroRS Amounts falllng due within one year 12 19601 CURRENT ASSErs 5,517 17,561 23.078 TOTALASSETS iESS cuRREp UABIUTIES 5.517 17,561 23,078 NET ASSETS 5.517 17.561 23,078 FUNDS Unrestricted funds Restricted funds 13 5,517 17,561 TOTAL FUNDS 23,078 The fina I statements weie appr(wed by the Board of Trustees and authorised for issue on . and were slgned on its behalf by- J Hall- T¥ustee The notes form part ofthesefinan¢ial statements Page 5

Ifa GCG Notèstothe Flnan ial Statements h Perfod 6th Decemkner 2021 to atst December 2021 ACCOUNnNG pouaES Ba51s of preparlngtr* flnandal 5tstemtnts The financial statements of the charity, which is a public benefit entity undèr FRS 102. have been prepared in accordan with the Charities SORP IFRS 1021 'Actounting and Reporting by Charities.. statement of Recommended Practice applicable to tharitles preparing their accounts in accordance with the Financlal Reporting Standard applicable in the UK and Republlc of Ireland IFRS 1021 leffectNe l January 20191,. Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Charities Aci 2011. The flnanclal statements have been prepared under the historical cost convention. Income All Income is recognised in the Statement of Financial Actmtles On the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expendlture LlabilltSes are recognised as expenditure a5 5(K)n a5 there Is a le8al or constru¢tive obligatlon comrnitting the charity to that expenditure. Trt is probable that a transfer of economic benefits will be requlred In settlement and the amount of the obligation can be measured reliably. Expenditu Is accounted for on an accruals basis and has been classified under headings that aggregate all cost related lo the tategory. Where costs cannot be direct attributed to parti¢ulaf headings they have been allocated to activitie5 on 3 basis conslstentwith the use of resources. Taxatlon The charity Is exempt from tsx on its charitsble actMtie& Fund a¢counting Unrestrlcted funds be used in accordan with the tharitable oblectlves at the discretion of the trustees. Restricted funds ¢an only be used for particular restricted wrposes within the objects of the charty. Restrittlons artse when specified by the doTh)r or when funds are raised for partlcular restrkted purposes. Further explanation of the nature and purpose of each fund is int1le in the notes lo the ftnandal statements. Page 6 tontinued...

Notes to the Fin n1 Istrtements: contlnyed. forthe Perfod 6th December 2021 1st mbÈr2022 DONATIONSAND LEGAaES Donations Grants 991 28,982 29,973 Grants recefved, Included In the above, are as follows= NPTCBC Thlrd Sector Grant Funding Welsh Culture Recovery Fund Playworks National Lottery Comrnunity Fund Summer of Fun East pit Grant WG Costof tivin8 8rant 3,075 2.690 379 9,906 702 7,230 5,000 28.982 OTHER TRADING A1VITIEs Fundra15in8 events Sponsorshlps 692 37 729 INVESTMENT INCOME Interest received 52 OTHER INCOME Funds received from Y Lolfa 11,903 The fvnds reIVed represent the re5eryes hehj by the Ubrary pre-re8istratlon to the Charltie5 Commlssion. Pa8e 7 Continued...

Y Lolts G.¢fj Notes to the Flnanclal ststemlnl&o_ntIn h P rlod 6th Decembtr 2021 to 3tst December2022 CHARABlE ACTWMES COSTS Direct Costs Isee note 71 Support costs lsee note 81 Totals Llbrary actlvttles and events 1,249 18.330 19,579 DIRECTCOSTSOF CHARITABLE AcnvinES Session workers Book costs Training 970 189 90 1,249 SUPPORTCOSTS Governance costs Management Totals Libiary actiwtses and events 16,627 1,703 18,330 Support costs, in¢lude(l in thè abo¥e. are asfollows.. Management brary activltles and events Wages Social security Insuran Telephone Sundries Repairs and renewals 14,579 232 576 851 324 65 16,627 Page 8 continued...

Y Lolta GCG Notes to thÈ Financial StztemenJL-nt1n for the Perlod 6th December2021 to 3tst Detember202Z SUPPORTCOSTS- contlnued G0ManCe costs tibrary activlties nd events Sundrles Accountancy and legal fees 35 1,668 1,703 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees. remuneratlon or other beneffts for the perh)d ended 31st Dmber 2022. Trustees. expenses There were no trustees. expenses pald for the pedod ended 31st December 2022. 10. srAFF COSTS Wages and salarles Social security costs 14,579 232 14,811 The average monthty number of employees duringthe period was as follows: Management and admlnistration No employees reiVed emoluments In excess of £.(). Page 9 contlnued...

Notesto thè Financial Statements-contlnued forthe Perfod 6th December 2021 to 31st December 2022 11. DEBTORS: AMOUNTS FAWNG DUE WITHIN ONE YEAR Other debtors 6.575 12. CREDITORS.. AMOUNTS FAWNG DUE WIThIN ONE YEAR Other creditors 960 13. MOVEMENT IN FUNDS Net movement In funds At 31.12.22 Unrestrkted funds Genèral fund 5,517 5.517 Rèstrlded funds NPTC8C Third Sertor Grant FundTrng National Lottery Community Fund Summer of Fun East Pit Grant WG C05t of Living grant 615 9,332 so 7,230 334 615 9,332 50 7,230 334 17,561 17,561 TOTAL FUNDS 23,078 23,078 Page 10 continued...

Y Lolfa GCG Notes to thè Financial Statements- continued forthe Perlod 6th December2021 to 31st DeerQll 13. MOVEMENT IN FUNDS- wntlnued Net movement In funds. Included In the above are as follows: Incomlng resources Re50ufces exFxnded ovement in funds Unrestrlcted funds General fund 6.666 11,1491 5.517 Restrlcted lunds Perthy8wynion Windfarm Community Benefit Fund 128 11281 Mynydd y Betw5 Windfarrn Communlty Benefft Fund 12,7941 13,9061 12,6411 12.69)) 13791 15741 16521 Celtlc Energy Communlty Beneflt Fund NPTC8CThird Sertor Grant Fundin8 Welsh Culture Recovery Fund PlaorkS Natlonal Lotterycommunlty Fund Summer of Fun East PSt Grant WG Costof tiwnggrant 3.256 2,690 379 615 9,332 50 7.230 334 702 7,230 14,6661 35.991 118,4301 17,561 TOTAL FUNDS 42.657 119.5791 23,078 P3ge 11 continued...

Y Lowa GCG Note5 to the Finantial Statements- contlnued forthe Pèriod 6th Dece 1st Detember 2022 13. MOVEMENT IN FIJNDS- tontlnued Perthy8wynI Wkndfam Communlty Benefft Fund A restricted fvnd formed from a gTrnt received from Perthimnion wind turbine fvnd to help buy ty)oks for the children's section of the library and supply staff time to help promote them. Mynydd y Betws Wlndfarn) Communlty Benefrt Fund - A restricted fund formed from a grant received from Mynydd y Betws tommunlty fund to employ a part-time project worker to organlse. promote and deliver book club5 and other attiviiies. sesslon workers to lead speafic activitie5 Ilncluding We15h language attiwtlesl Celtk Energy Community Benefft fund - A re5trided fund formed from a grant refjVed from the Celtic Energy community benefit fund to promote for the benefit of the inhabitants of Gwaun Cae Gurwen and the surroundlng areas the provision of facilitiès loi education. clea160n or other lelsure time occupation of individua15 who have need of such facllitles by reason of their youth, age, Infirniity ordisablèment. financial hardship or scKial and economic ¢ir¢umst3nces. NPTCBC Thlrd Sertor Grant Fundlng - A restrlcted fund fomied from a Brant received from Neath Port Talbot County Borough Council for the core costs required to operate a communlty Ilbrary servlce Includingaudit fee5, ins urance and broadband for the library computers. Welsh Culture Recovery Fund - A relICted fund formed from a grant received from thè Welsh government for organbations affected through the pandemlc. particularly wlth Alert level 2 restrictions in Wales. Playworks - A restricted fund formed from a grant reIVed from the canolfan Maerdy for the costs associated with activities durbng the summerthrough to Easter Including craft5 for kids. Natlonal Lottery Comnwnlty fvnd - A restricied fund fOrnd from a grant recewed from the national lottèry to help fund the employment of a projecl worker to carry out a programme of actlvitles In the community to reach people who don't currently use them by vtsltlng chlldcare ¢entres. schcw)Is. care homes an d running book club5. Summer of Fun - A restricted fvnd formed from a grant received from thè We15h Govèrftmènt to allow the library to offer children actiwties over the summer includlng arts and crafts. anlmal based sessions and d rawing experien. Eost Plt Grant - A restricted fvnd recewed from the Neath Port Tall)ot East pit to help fund the emplownent of a project worker. WG Cost of Uvln8 Grant - The Wales G¢)vernrnent Ctssi of vIng grant scheme is for independent libraries and museums in Wales to cover essentlal opefating costs includin8 where applicable renL ulilities, Insurance, legal & professional costs and contractual costs where these costs have Increased Page 12 continued...

Ir. to the Flnanclal StstemÈrt December 2021 - tontinued mber2022 14. RELATED PARTY DISCLOSURES There weTe no related partytransactions forthe pedod ended 31st Decembet 2022. Page 13

REGIStERED OIARITY NUMBER: 1196939 V udtted Hnanclal tthe Period ber 2021 to31 r ZOZZ AshM0 & Co Chartered Certified Accountants Castle House Hlgh Street Ammanford Carmarthenshlre SA18 2NB

Ir. to the Flnanclal StstemÈrt December 2021 - tontinued mber2022 14. RELATED PARTY DISCLOSURES There weTe no related partytransactions forthe pedod ended 31st Decembet 2022. Page 13