Trustees’ Annual Report for the period
From 01/04/2023 Period start date To 31/03/2024 Period end date
Charity name: HAND UP MALAWI
Charity registration number: 1196912
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit the advancement of education of pre-school children in the village of in Balamanja, Malawi, by supporting and developing the preschool and providing educational goods, equipment, materials and staffing. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity has continued to provide regular payments via Western Union to the lead teacher responsible for the day to day running of the preschool we support. This monthly payment has covered the cost of her own wages, and that of another teacher, in addition to the basic provisions of maize, sugar and soap etc. for the feeding programme the teachers provide for the children in attendance, five days per week during term time. The charity raised money through Campaigns and community fundraisers (spanning the previous and current financial period) which provided funds for the structural renovation of the preschool building (to ensure safety and improve the learning environment), and the installation of security (locks and door protectors) to prevent theft of materials kept inside. The campaign funds were also used to purchase toys/materials in the UK, then used to pay for courier services to deliver them to the preschool. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have reviewed and acted in accordance with the guidance issued by the charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Since the charity became operational, the regular payments made have been sufficient to feed approximately 80-100 children 5 days per week during term-time, and they have provided personal income for two preschool teachers to support themselves and their families. By providing regular income to the teachers, they have been able to commit their time to educating the young children and to help meet their developmental needs preparing them for going to school in the future. By funding the structural maintenance of the preschool building (Fully completed in Nov 2023), we have been able to ensure the building is safe to use and secure enough to protect vital learning resources from potential theft. The refurbishment has created a space conducive to learning with improved lighting conditions, and illustrations on the wall serve as visual tools for interactive learning. Once the renovations were complete, a shipment of resources was made to the preschool, containing goods that had been purchased or donated over the preceding year. These contained toys and learning |
provisions for the children which can be shared and re-used. We predict that with better resources, the children will have a better chance to have their multifaceted developmental needs met, and therefore be better prepared to learn when graduating to primary education.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
Performance of fundraising activities against objectives Para 1.41 set
| Investment performance | Para 1.41 | |
|---|---|---|
| against objectives | ||
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In a positive balance of £867 at the end of the financial period. We held this balance after having a successful fundraiser which exceeded the targets required to meet the needs of the renovations and intended provisions. In view of potential uncertainty with intended future changes/expansion of the charity’s scope, we have accepted a higher reserve to have greater potential for freedom and flexibility over our next actions. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Accounting for future budgets and future projects/spending plans that cannot be met from the income of a single year, and uncertainties we may face in the future, we acknowledge the need to hold some reserves to meet an unexpected call on funds or opportunities that may present themselves. We use the above process to identify why reserves might need to be held and to decide the amount of reserves needed to operate effectively, according to the financial and operational status of the charity. |
| Amount of reserves held | Para 1.22 | £867 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Unanimous agreement amongst existing trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | HAND UP MALAWI |
|---|---|
Other name the charity uses |
|
| Registered charity number | 1196912 |
Charity’s principal address |
6 MARLPIT ROAD, SHARPTHORNE, WEST SUSSEX, RH19 4PD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any) |
|---|---|---|---|
| Chloe Rutherfoord | |||
| Veronica Barratt | 27.10.2022 - 02.10.2023 | ||
| Florence Chibowa | 24.02.2023 - 02.10.2023 | ||
| Damian Croker | 02.10.2023 -present | ||
| Camden Kazunguza |
03.06.2024- present | ||
| Justin Malawezi | 29.02.2023-present | ||
– Corporate trustees names of the directors at the date the report was approved
Director name Damien Croker CEO
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Chloe Rutherfoord Position (eg Secretary, Secretary Chair, etc) Date 27/1/25
1196912
Hand Up Malawi
Receipts and payments accounts
CC16a
For the period 1/4/2023 31-3-2024 To from
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 1,419 1,632 290 - - - - - 3,341 - - - 3,341 1,779 100 8 153 503 - - - - 2,543 - - - 2,543 798 - 69 867 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,419 1,632 290 - - - - - 3,341 - - - 3,341 1,779 100 8 153 503 - - - - 2,543 - - - 2,543 798 |
Total funds to the nearest £ 1,419 1,632 290 - - - - - 3,341 - - - 3,341 1,779 100 8 153 503 - - - - 2,543 - - - 2,543 798 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donated funds Via Enthuse Platform | 1,419 | - | ||||
| Donated funds Via JustgivingPlatform | 1,632 | - | ||||
| Donated funds via Bank transfer | 290 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
3,341 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
| Grantspaid to beneficiaries | 1,779 | - | ||||
| Purchasedgoods for beneficiaries | 100 | - | ||||
| International courier service | 8 | - | ||||
| Web services(ionos/Wix) | 153 | - | ||||
| Donationplatform fees | 503 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 2,543 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 798 | - | - | 798 |
- | ||
| - | - | - | - | - | ||
| 69 | - | - | 69 | - | ||
| 867 | - | - | 867 | - |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - 867 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
2