## **Trustees’ Annual Report for the period** **From 01/04/2023 Period start date To 31/03/2024 Period end date** **Charity name: HAND UP MALAWI** ## **Charity registration number: 1196912** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|For the public benefit the advancement of
education of pre-school children in the
village of in Balamanja, Malawi, by
supporting and developing the preschool
and providing educational goods, equipment,
materials and staffing.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|
The charity has continued to provide regular
payments via Western Union to the lead
teacher responsible for the day to day
running of the preschool we support. This
monthly payment has covered the cost of her
own wages, and that of another teacher, in
addition to the basic provisions of maize,
sugar and soap etc. for the feeding
programme the teachers provide for the
children in attendance, five days per week
during term time.
The charity raised money through
Campaigns and community fundraisers
(spanning the previous and current financial
period) which provided funds for the
structural renovation of the preschool
building (to ensure safety and improve the
learning environment), and the installation of
security (locks and door protectors) to
prevent theft of materials kept inside.
The campaign funds were also used to
purchase toys/materials in the UK, then used
to pay for courier services to deliver them to
the preschool.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have reviewed and acted in
accordance with the guidance issued by the
charity commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Since the charity became operational, the
regular payments made have been sufficient
to feed approximately 80-100 children 5 days
per week during term-time, and they have
provided personal income for two preschool
teachers to support themselves and their
families.
By providing regular income to the teachers,
they have been able to commit their time to
educating the young children and to help
meet their developmental needs
preparing them for going to school in the
future.
By funding the structural maintenance of the
preschool building (Fully completed in Nov
2023), we have been able to ensure the
building is safe to use and secure enough to
protect vital learning resources from potential
theft. The refurbishment has created a space
conducive to learning with improved lighting
conditions, and illustrations on the wall serve
as visual tools for interactive learning.
Once the renovations were complete, a
shipment of resources was made to the
preschool, containing goods that had been
purchased or donated over the preceding
year. These contained toys and learning| provisions for the children which can be shared and re-used. We predict that with better resources, the children will have a better chance to have their multifaceted developmental needs met, and therefore be better prepared to learn when graduating to primary education. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set |Investment performance|Para 1.41|| |---|---|---| |against objectives||| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In a positive balance of £867 at the end of
the financial period. We held this balance
after having a successful fundraiser which
exceeded the targets required to meet the
needs of the renovations and intended
provisions. In view of potential uncertainty
with intended future changes/expansion of
the charity’s scope, we have accepted a
higher reserve to have greater potential for
freedom and flexibility over our next actions.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Accounting for future budgets and future
projects/spending plans that cannot be
met from the income of a single year,
and uncertainties we may face in the
future, we acknowledge the need to hold
some reserves to meet an unexpected
call on funds or opportunities that may
present themselves.
We use the above process to identify
why reserves might need to be held and
to decide the amount of reserves needed
to operate effectively, according to the
financial and operational status of the
charity.| |Amount of reserves held|Para 1.22|**£867**| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially in
deficit|Para 1.24|**NA**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Unanimous agreement amongst existing**

**trustees**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|HAND UP MALAWI| |---|---| |
Other name the charity uses|| |Registered charity number|1196912| |
Charity’s principal address|6 MARLPIT ROAD, SHARPTHORNE, WEST SUSSEX,
RH19 4PD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**| |---|---|---|---| ||Chloe Rutherfoord||| ||Veronica Barratt||27.10.2022 - 02.10.2023| ||Florence Chibowa||24.02.2023 - 02.10.2023| ||Damian Croker||02.10.2023 -present| ||Camden
Kazunguza||03.06.2024- present| ||Justin Malawezi||29.02.2023-present| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved > **Director name** Damien Croker **CEO** Name of trustees holding title to property belonging to the charity **Trustee name** **Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Chloe Rutherfoord **Position (eg Secretary,** Secretary **Chair, etc) Date** 27/1/25 **1196912** **Hand Up Malawi** ## **Receipts and payments accounts** ## **CC16a** **For the period** 1/4/2023 31-3-2024 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,419**
**1,632**
**290**
**-**
**-**
**-**
**-**
**-**
**3,341**
**-**
**-**
**-**
**3,341**
**1,779**
**100**
**8**
**153**
**503**
**-**
**-**
**-**
**-**
**2,543**
**-**
**-**
**-**
**2,543**
**798**
**-**
**69**
**867**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,419**
**1,632**
**290**
**-**
**-**
**-**
**-**
**-**
**3,341**
**-**
**-**
**-**
**3,341**
**1,779**
**100**
**8**
**153**
**503**
**-**
**-**
**-**
**-**
**2,543**
**-**
**-**
**-**
**2,543**

**798**|**Total funds**
**to the nearest £**
**1,419**
**1,632**
**290**
**-**
**-**
**-**
**-**
**-**
**3,341**
**-**
**-**
**-**
**3,341**
**1,779**
**100**
**8**
**153**
**503**
**-**
**-**
**-**
**-**
**2,543**
**-**
**-**
**-**
**2,543**

**798**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Donated funds Via Enthuse Platform|**1,419**|||||**-**| |Donated funds Via JustgivingPlatform|**1,632**|||||**-**| |Donated funds via Bank transfer|**290**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**3,341**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Grantspaid to beneficiaries|**1,779**|||||**-**| |Purchasedgoods for beneficiaries|**100**|||||**-**| |International courier service|**8**|||||**-**| |Web services(ionos/Wix)|**153**|||||**-**| |Donationplatform fees|**503**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**2,543**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**798**|**-**|**-**|
**798**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**69**|**-**|**-**|**69**||**-**| ||**867**|**-**|**-**|**867**||**-**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**867**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 2