Trustees’ Annual Report for the period
From 03.12.2021 Period start date To 31.03.2023 Period end date
Charity name: Hand Up Malawi
Charity registration number: 1196912
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit the advancement of education of pre-school children in the village of in Balamanja , Malawi , by supporting and developing the preschool and providing educational goods, equipment, materials and staffing. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity has provided regular payments via Western Union to the lead teacher responsible for the day to day running of the preschool we support. This monthly payment has covered the cost of her own wages, and that of another teacher, in addition to the basic provisions of maize, sugar and soap etc. for the feeding programme the teachers provide for the children in attendance, five days per week during term time. The charity raised money through campaigns which provided funds for the structural renovation of the preschool building (to ensure safety and improve the learning environment), and the installation of security (locks and door protectors) to prevent theft of materials kept inside. The campaign funds were also used to purchase toys/materials in the UK to be couriered to the preschool at a later date (after this financial period - when there were sufficient funds available). |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have reviewed and acted in accordance with the guidance issued by the charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Since the charity became operational, the regular payments made have been sufficient to feed approximately 80 children 5 days per week during term-time, and they have provided personal income for two preschool teachers to support themselves and their families. By providing regular income to the teachers, they have been able to commit their time to educating the young children and to help meet their developmental needs and prepare them for going to school in the future. By funding the structural maintenance of the preschool building, we have been able to ensure the building is safe to use and secure enough to protect vital learning resources from theft. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In a positive balance of £69 at the end of the financial period. Most of the charity’s income was spent on carrying out the charitable purposes. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the time of this financial period there was no official policy for holding reserves, however there was unanimous agreement that the charity account balance should be sufficient to meet the regular payments to beneficiaries (monthly) and remain above £50. A policy has been subsequently introduced. |
| Amount of reserves held | Para 1.22 | £69 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Unanimous agreement amongst existing trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Hand Up Malawi |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1196912 |
| Charity’s principal address | 6 Marlpit Road Sharpthorne West Sussex RH19 4PD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Chloe Rutherfoord | ||||
| Ella Nisbet | ||||
| MercyGondwe | 03.12.2021 - 09.09.2022 | |||
| Laurie Giol | 13.12.2021 - 06.09.2022 | |||
| Veronica Barratt | 27.10.2022 - 02.10.2023 | |||
| Florence Chibowa | 24.02.2023 - 02.10.2023 | |||
| Damian Croker | 02.10.2023 -present | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Chloe Rutherfoord
Position (eg Secretary, Chair/Founder Chair, etc)
Date
30.01.2024
| Hand Up Malawi |
Hand Up Malawi |
Hand Up Malawi |
1196912 | CC16a | |
|---|---|---|---|---|---|
| For the period from |
12/3/2021 | To | 31/03.2023 | ||
| Section A Receipts and payments | |||||
| A1 Receipts Donated funds via Enthuse 1,544 Total bank transfer donations 810 Donated funds via Justgiving 469 - - - - - 2,823 N/A - - Sub total - Total receipts 2,823 A3 Payments 1,952 Donationplatform fees (Enthuse) 504 Websiteplatform fees(Wix) 71 Bankcard setupfee 10 217 - - - - Sub total 2,754 - - Sub total - Total payments 2,754 Net of receipts/(payments) 69 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 69 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Grants paid to the individuals responsible for the preschool in Malawi, to deliver the charitable objects/ purposes Commerce payments for goods/items to be sent to beneficiaries (e.g. learning materials, toys) A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - N/A - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,544 810 469 - - - - - 2,823 N/A - - - 2,823 1,952 504 71 10 217 - - - - 2,754 - - - 2,754 69 - - 69 |
Last year to the nearest £ |
|
| - - - - - - - - - |
1,544 | - | |||
| 810 | - | ||||
| 469 | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| 2,823 | - | ||||
| N/A | N/A | ||||
| - - - |
- | - | |||
| - | - | ||||
| - | - | ||||
| - | 2,823 | - | |||
| - - - - - - - - - - |
1,952 | - | |||
| 504 | - | ||||
| 71 | - | ||||
| 10 | - | ||||
| 217 | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| 2,754 | - | ||||
| - - - |
- | ||||
| - | |||||
| - | - | ||||
| - | 2,754 | - | |||
| - | - - - - |
69 | - | ||
| - | - | - | |||
| - | - | - | |||
| - | 69 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current account balance Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 69 - - - 69 - OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name CHLOE RUTHERFOORD Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| Current value (optional) |
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| - | |||
| - | |||
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| When due (optional) |
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| Date of approval |
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| CHLOE RUTHERFOORD | 1/20/2024 | ||