## **Trustees’ Annual Report for the period** **From 03.12.2021 Period start date To 31.03.2023 Period end date** ## **Charity name: Hand Up Malawi** ## **Charity registration number: 1196912** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|For the public benefit the advancement of
education of pre-school children in the
village of
in Balamanja
,
Malawi
, by
supporting and developing the
preschool
and providing
educational goods, equipment,
materials and staffing.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The charity has provided regular payments
via Western Union to the lead teacher
responsible for the day to day running of the
preschool we support. This monthly payment
has covered the cost of her own wages, and
that of another teacher, in addition to the
basic provisions of maize, sugar and soap
etc. for the feeding programme the teachers
provide for the children in attendance, five
days per week during term time.
The charity raised money through
campaigns which provided funds for the
structural renovation of the preschool
building (to ensure safety and improve the
learning environment), and the installation of
security (locks and door protectors) to
prevent theft of materials kept inside.
The campaign funds were also used to
purchase toys/materials in the UK to be
couriered to the preschool at a later date
(after this financial period - when there were
sufficient funds available).| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have reviewed and acted in
accordance with the guidance issued by the
charity commission on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Since the charity became operational, the
regular payments made have been sufficient
to feed approximately 80 children 5 days per
week during term-time, and they have
provided personal income for two preschool
teachers to support themselves and their
families. By providing regular income to the
teachers, they have been able to commit
their time to educating the young children
and to help meet their developmental needs
and prepare them for going to school in the
future.
By funding the structural maintenance of the
preschool building, we have been able to
ensure the building is safe to use and secure
enough to protect vital learning resources
from theft.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In a positive balance of £69 at the end of the
financial period. Most of the charity’s income
was spent on carrying out the charitable
purposes.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the time of this financial period there was
no official policy for holding reserves,
however there was unanimous agreement
that the charity account balance should be
sufficient to meet the regular payments to
beneficiaries (monthly) and remain above
£50. A policy has been subsequently
introduced.| |Amount of reserves held|Para 1.22|£69| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|NA| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Unanimous agreement amongst existing
trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hand Up Malawi| |---|---| |Other name the charity uses|| |Registered charity number|1196912| |Charity’s principal address|6 Marlpit Road
Sharpthorne
West Sussex
RH19 4PD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Chloe Rutherfoord|||| ||Ella Nisbet|||| ||MercyGondwe||03.12.2021 - 09.09.2022|| ||Laurie Giol||13.12.2021 - 06.09.2022|| ||Veronica Barratt||27.10.2022 - 02.10.2023|| ||Florence Chibowa||24.02.2023 - 02.10.2023|| ||Damian Croker||02.10.2023 -present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Chloe Rutherfoord **Position (eg Secretary,** Chair/Founder **Chair, etc)** **Date** 30.01.2024 ||**Hand Up Malawi**
|**Hand Up Malawi**
|**Hand Up Malawi**
|**1196912**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|12/3/2021|**To**|31/03.2023|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Donated funds via Enthuse
**1,544**
Total bank transfer donations
**810**
Donated funds via Justgiving
**469**
**-**
**-**
**-**
**-**
**-**
**2,823**
**N/A**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 2,823**
**A3 Payments**
**1,952**
Donationplatform fees (Enthuse)
**504**
Websiteplatform fees(Wix)
**71**
Bankcard setupfee
**10**
**217**
**-**
**-**
**-**
**-**
**_Sub total_ 2,754**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 2,754**
**_Net of receipts/(payments)_ 69**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 69**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
Grants paid to the individuals responsible
for the preschool in Malawi, to deliver the
charitable objects/ purposes
Commerce payments for goods/items to
be sent to beneficiaries (e.g. learning
materials, toys)
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
N/A
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,544**
**810**
**469**
**-**
**-**
**-**
**-**
**-**
**2,823**
N/A
**-**
**-**
**-**
**2,823**
**1,952**
**504**
**71**
**10**
**217**
**-**
**-**
**-**
**-**
**2,754**
**-**
**-**
**-**
**2,754**
**69**
**-**
**-**
**69**|**Last year**
**to the nearest £**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,544**|**-**| |||||**810**|**-**| |||||**469**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**2,823**|**-**| ||||N/A||N/A| ||||**-**
**-**
**-**|**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||||||| ||||**-**|**2,823**|**-**| ||||||| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,952**|**-**| |||||**504**|**-**| |||||**71**|**-**| |||||**10**|**-**| |||||**217**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**2,754**|**-**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|| |||||**-**|**-**| ||||||| ||||**-**|**2,754**|**-**| ||||||| |||**-**|**-**
**-**
**-**
**-**|**69**|**-**| |||**-**||**-**|**-**| |||**-**||**-**|**-**| |||**-**||**69**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current account balance
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**69**
**-**
**-**
**-**
**69**
**-**
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
CHLOE RUTHERFOORD
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||CHLOE RUTHERFOORD|1/20/2024| |||||