Registered number 1196859 Wafton Allotment Association CIO Report and Accounts 30 September 2023
Walton Allotment Asso¢lation CIO Registered number: 1196859 Trustees Report The twsteess present thgir rewt and &cwnts for the year ended 30 September 2023. Prlncipal actlvities The companls principa actNity during the yearwas that (rf mwing Ab)tMtt sites Trustees The follovAng per$ served as trustees durirtrj the yaar. Terence Ferguson (Chaimian) Derek Williamson William Taor Andre Jxkson Jillian Skinner Vesela Dracheva Chas Loze Caryl Regnauft Vesaa Ivanowd Draehewa Small company provislons This report has been prepared in accordance wrth the provi5ws in Part 15 crf the Cefflpan5 Act 2006 applicable to Compan suty.ect lo the small ccvnpanies regim8. This report was approved by the board on 24 April 2024 and s3 on ts behalf. Defek Willk4mson Director
Walton Allotment Association CIO Regislered number: Balance Sheet as at 30 September 2023 1196859 Notes 2023 2022 Currgnt assets Cash al bank and in hand 17.923 11.998 Creditovs: amounts falling due within one year {8.283) Net current ays•ts 11,998 Not assets 9,640 11,998 Capital and reserves Reserves 9.640 11,998 Charftles. funds 9,640 11,998 The trusteess are satisfi&l that the comrAry enlrtled to exeMpln from the requirement to obtsin an audrt under secti¢)n 477 ofthe c¢)mPan5 Act 20(. The members have not required the company to obtain an aud(l in accordance section 476 of the Act. The tnFstees acknedge their responsbihs fry cOmpln9 Wrth the requirements of the Companies Act 2006 with respect to accounting records and the preparation of &counts. The accounts have been prepared WKI delNered in accordano Vth the special promsions appluble lo Companies sutr4.ect lo the small cc4npanies regwne. The profrt and bs$ xcount has not been delivered lo the R83istrar of Companies. Derek Willram$on Trustee Approved by the board on 24 A4>ri12024
Walton Allotment Association CIO statement of Changes in Reseryes for the year ended 30 September 2023 Income and expense account Total At 1 D•c•mber 2021 Profft forthe perm 11.998 11.998 At 30 S•pt•mber 2022 11,998 11,998 At l October 2022 11.998 11.998 Loss for the financial year (2.358} (2,358) At 30 September 2023
Walton Allotment Associatlon CIO Note$ to the Accounts for the year ended 30 September 2023 1 Accounting pollcies Basis of pryration The Xcounls have been prepared under the historica cost convention and in accordance with FRS 102, The Financi Repo"ng Standard applKable In the UK and Republ of Ireland {as lied to small entibes by section 1A of the stsndardl. Turnover Turnover is measured al the fair vatue of the cOnsknat recewed or ep, net of discounts and vdue added taxes. Tumover includes revenue eamed from the sale of goods and from the ndering of services. TurrVer from the sale of gotsJ5 is recognised when the sVJnrranl risks and wards of vnership of the gtx#Js have tranSferd to the buyer. TurrKwer from the rendering of sefwces is rwnised by reference to the stage of comWion of the contract. The stsge of completion ol a contract is measured ty cParing the costs incurred for work perfomied to dale lo the total estimated contr¥t costs. 2 Employ 23 Number 2022 Number Aver number of persons empw by the C¢panY 3 Creditors: amounts falllng due wrthln ono yMr 2023 2022 Trade creditors Other credrtots 853 7.430 8,283 4 Other Inforniation Watton Albtment As50cLatron CIO is a private company and lnujrpated in Engtand. Its registered offi¢e is.. CIO WALTON ON THAMES CHAR CHARITIES HOUSE, 2 THE QUIN- CHURCHFIELD ROAD WALTON-ON-THAMES 122TZ
Wafton Allotment Association CIO Detailed Income and expense account for the year ended 30 September 2023 This schedule not lonn part of slatuty accounts 2023 2022 Sales 40,613 13.626 CO of sales {40.184) (272) Gross surplu5 429 AdministratNe expenses (2,787) {1.3561 Operating IlossVsuWus (2.358) 11.998 ILoss)Isurph 11,998
Walton Allotment Association CIO Detailed income and expense account for the year ended 30 September 2023 This schedule does not forni part of the statutory accounts 2023 2022 Sales Sae5 40.613 13.626 Cost of sal•s Project costs Water Water Butts and GLrtter¥ Keys Starter plots 30,481 7.242 347 134 272 40,184 272 Adminlstrative •xpenses Employee costs.. Tiavel and subsistence 30 10 10 General administrative eypenses.. SubscriFkn'ons Insurance AGM Costs Repairs and maintenan 55 75 308 1.457 1.895 Legal and professronal Cl." Consuttancy fees Management fees 1,346 480 2,787 1,356
CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110112023 to 3010912023 Charity name: Walton Allotment Association CIO Charfty reglstratlon number 1196859 Objectives and Activities Summary of the purposes of the charity as set out in its goveming document Para 1.17 The primary purpose of the charity is the management of allotments in Walton on Thames and District in the interests of social welfare for residents of the District, with spectfic regard to recreationlleisure time with the obj'ective of improving their coThJibon and enjoyment of lrfe. The secondary purpose is to promote for the benefit of the public. the conservation. protection and improvement of the enwronment around the allotments. espe(xally through the conservation of natural reSoUs, wildlife diversity and leamin The main activities of the tharity are to.. manage the relationship with th8 landlord of the allotment sites, the Walton Charity (Registration number 1185959) collect and manage the tenant fees pay the operating expenses of Ihe allotrnent sites IK)Id elections for the representstives of the four sites raise funds through grant applications in collaboration Walton Charity administer the disbursement of grant funds to approved projects in accordance with the reqU1ments of the rant ISSU8rs The Trustees confim that they have had regard to the guidan issued by the Charity Commission on public benefiL Summary of the main activities in relation to those purpos8s for the public benefit, in particular, the activities. projects or s61vices identified in the accounts. P*a 1.17 Statement confimiing whether the trustees have had regard to the guidan issued by the Charity Commission on public benefit Para 1.18
Additional inforniation (optional) You ma choose to include further statements where relevant aLK)ut: SORP referSe Policy on grant making The tharity does not make any grants and there is no policy on grant making. Thè Trustees would like to express our heartfelt gratitude to all the volunteer Site Representatives who dedicate their time and energy to maintaining our allotment sites. Their hard Vrk and commitment help create vibrant, thriwng spaS for th8 local lotment communi Pwa 1.38 Contribution made by volunteers Para 1.38 Other Achievements and Performance The charity, which manages four thriving allotment sites, has progress8d in tts aims to improve community well-being and enwronmentsl sustsinabiltty. SL¥nmary of Ihe main achievements of the charity. identifying the differen the charity's work has made to the circumstances of its beneficiaries and any wider benefrts to society as a whole. P¥J 1.20 Over the 2023 Financial Year. it has successfully expanded the number of available plots at each sit8, providing more loGal residents with plots to grow their own food. Better management of unworked plots has reduced waiting lists for each site and led to more prOdtIVe sit8s overall. With the help of the dedicated volunteer Site Representatives. the chartty has: enhanced the Rydens Road site, through sourcing and disbursing funds for th8 pond project improved accessibility at the Terrace Road srte through resurfacing the thrOUgFoad removed debris and rubbish from si18S installed guttering to eligible sheds and provided several water butts to plots at all 4 allotment sites to capture rainwaler and reduce reliance on municipal pip8d water Through its efforts, the charity has built stronger wmmunity connections, promoted healthy liwng, and ntributed to a greener, more sustainable fubjre. Additlonal inf(Ymatlon {optional) You ma choose to indude further statements where relevant about: Achievements against objeclives set The chanty Trustees set the objective of building finanaal reserves to pay the tharity's share of the annual water bill, as set out in agreement with Walton Charity. P¥a 1.41
The aim is for WAA to be responsible for 100% of the bill by April 2026. The estimates are complicated by inconsistent readings of water meters by Castle Water Limited. the business water retailer. For some sites, water meters are broken or missing and we have not been able to obtain accurate figures on water usage. The charilys share of the water bill for Pf 2023 is £7,242. Water is the single largest expense of the Charty. making rt all the more imFM)rtant for sites to consider all ways that water usa e can b8 reduced. Not applicable PerfOnan of fundraising activities against obj'ectives set Paa 1.41 Investment perfomiance against objectives Not applicabl8 Paa 1.41 Other
Financial Review Review of the charity's financial position at Ihe end of the period P¥a 1.21 At the end of the financial year, the charity holds reserves of £9,640, reflecting a stable financial position. These reserves provide a safety net for future operational needs and unexpected expenses, ensuring the charitys continued ability to manage its four allotment sites effectively. The Trustees remain committed to balancing the chariVs income and expenditure, allowlng for sustained community impa¢t while maintaining prudent financial mana ement for lon -lerm stabili The Charitls policy for )lding reserves is to cover operatKJnal expenses, the largest of which is for piped municipal water. which consumes the bulk of income und8r the current st-sharing arrangement with Walton Charity. This percentage will increase as Walton Charity gradually withdraws finanal supwrt for WAA. and in 2026 water expenses are expected to account for 70% of thé annual operdting bud et of the cha ' £9.640 Not applicable statement explaining the policy for holding reserves stating why they are held Pars 122 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going conc8m Para 122 Para 1.22 PJa 1.24 Not applicable Parn 1.23 Not applicable Addltlonal irformatlon (optlonal) You ma choose to include further statements where revant al)ouL' The charity's principal 1.47 sources of funds (induding In the 2023 Financial Year, the tharity's sources of funds were: any fundraising) Plot fees are charged annually at a rat8 dependent on plot size and site. The Trustees note that the WM plot fees ar8 some of th8 lowest in the country. at £50 per annum for a full plot. The average annual allotment fee in the United Kingdom typically ranges from £30 to £150. depending on factors such as the location. size of the plot, and the facilities prowded. Plot fees provide r8venue of £14,500 per annum. A grant for the creation of a pond at Rydens Road allotment site A grant to improve the access road at the Terrace Road site Less than £200 was reIved as donations or incidental fund raising at the indiiridual sttes.
Inveslment policy and objectives including any social investment policy adopted Pwa 1.46 There is no investment policy. A description of the prinapal risks facing th8 chatity Para 1.46 The principal risk facing the charity is a shock increase in water expenses. As the meter readings. estimates and forecasts provided by Casue Water are inconsistent and unreliable. th8 Trustees believe that it is prudent to hold higher reserves in case a full and proper meter reading for each of the 4 sites is obtained and proves to be higher than the forecasts.
Structure. Governance and Management Description of charity's trusts.. Type of goveming document Pa 1.25 The charity operates under a Trust Deed that outlines the terms and cor)ditions for the charitys operations. 11 defines the roles and responsibilities of the Irustees. the financial assets held in the trust, and the beneficiaries who will benefit from the trust. It speafi8s how the alloknent site assets leased from Walton Charity are to be managed and used. proNryding a clear framework for the trust8es to follow and to ensure the proper handling of the allotment Sties acrdIng to the Mshes of Walton Chari WAA is nStItuted as a Charity CIO (Charitable Incorporated Organisation), prowding the charity with incorporated status so that it can enter into contracts, hold assets, and empk)y stsff in its own name. This stnjcture offers limited liability protection for trustees. ensuring they are not personally liable for the charitys debts, as bng as they act wtthin the law and their duties. When a Trustee role is vacant, the vacancy is advertised to all plot holders to invile those who are interested in the role to apply. Potential candidates are asked to provide their CV and a short statement of why they sh to be a trustee. Carvjidates are reviewed by the Trustees, and shortlisled ones are contacted for an interview by 2 or more Trustees. INhere possible. interviews ar8 held in person. Vthen not possible, interviews are over a virtual meeting platform. Candidate suitability is discussed and a consensus decision is made on the best carKlidate to fill the vacant role. How is the charity constituted? Para 125 Truslee s8lection methods including details of any constitLrtional provisions e.g. 81ection to post or name of any p8rson or body entitled to appoint one or more trustees Para 125 Addltlonal Inforniatlon (optlonal) You ma ch¢Jose to include further ststements where relevant al)OLrt'. Policies and procedures Par8 1.51 There were no Trustee vacancK8s in the adopted for the induction and 2023 Financial Year under consideration for training of trustees this reporl The charity's organisational structure and any wider neOrk whi¢h the charity works Para 1.51 For the 2023 FinanrAal Year, the Truste8S shared an administrative assistant with Watton Charity. This is provided as a complimentary Servi by Walton Charity. The organisational structure of the charity is: Chair. Terry Ferguson Treasurer. D8rek Williamson Administration: Walton Charity Other Truste8s: advi, votin asa licable
Relationship wtth any related parties Para 1.51 Not applicable. Other Reference and Administrative details Chari name Other name the than uses istered chari number Charivs principal address Walton Afiotrnent Association CIO infomall WA4 1196859 Charities House 1 &2 The Quintet, Churchfield Road Walton on Thames i(r12 2TZ
Names of the charity trustees who manage the charlty Dates acted If not for whol• Trustee nam• Offio (rfany) Name of body ?ntitl•d to appolnt tryBt¢e Terry Ferguson Derek Williamson Chair Walton Charity Walton Charity Walton Char Treasurer Jill Skinner Andre Jackson Walton Charity Walton Charity Vesela Ivanova Dracheva William Taylor Caryl Regnautt Kathryn Exdl Chaz Loze Walton Charty WAA WAA WAA Name of trustees holding tFtle to property belonging to the chaiity Trustee nam• Dat•8 ael•d If not for who Not applicablg
Funds held as custodian trustees on behalf of others Description of the assets Not applicable held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custcNJian charity's objects Not applicable Detsi15 of arrangements for safe Custody and segregation of such assets from the charitls own assets Not applicable Additional inforniatlon (optional) Names and addressos of advisers (Oplional Infornialion) Type of advisor Name Address Name of chlef oxecutlve or namvJ of sonlor staff members (Optional inforniation) Exemptions from disclosure Reason for nOnlsOSUre of ke rsonn81 details Other o tional information
Declarations trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(s) Full name(s) fiLLIA CA*YL £E6hJ 4L4 L4 Posltlon (eg Secretary, Chair, etc) Chair Secretary Dale g8liolg 18 IIDI20L