Registered number
1196859
Wafton Allotment Association CIO
Report and Accounts
30 September 2023

Walton Allotment Asso¢lation CIO
Registered number:
1196859
Trustees Report
The twsteess present thgir rewt and &cwnts for the year ended 30 September 2023.
Prlncipal actlvities
The companls principa actNity during the yearwas that (rf mwing Ab)tM￿tt sites
Trustees
The follovAng per￿$ served as trustees durirtrj the yaar.
Terence Ferguson (Chaimian)
Derek Williamson
William Ta￿or
Andre Jxkson
Jillian Skinner
Vesela Dracheva
Chas Loze
Caryl Regnauft
Vesaa Ivanowd Draehewa
Small company provislons
This report has been prepared in accordance wrth the provi5ws in Part 15 crf the Cefflpan￿5 Act
2006 applicable to Compan￿ suty.ect lo the small ccvnpanies regim8.
This report was approved by the board on 24 April 2024 and s￿3￿ on ts behalf.
Defek Willk4mson
Director

Walton Allotment Association CIO
Regislered number:
Balance Sheet
as at 30 September 2023
1196859
Notes
2023
2022
Currgnt assets
Cash al bank and in hand
17.923
11.998
Creditovs: amounts falling due
within one year
{8.283)
Net current ays•ts
11,998
Not assets
9,640
11,998
Capital and reserves
Reserves
9.640
11,998
Charftles. funds
9,640
11,998
The trusteess are satisfi&l that the comrAry ￿ enlrtled to exeMpl￿n from the requirement to obtsin
an audrt under secti¢)n 477 ofthe c¢)mPan￿5 Act 20(￿.
The members have not required the company to obtain an aud(l in accordance section 476 of
the Act.
The tnFstees ackn￿￿edge their responsbih￿s fry cOmpl￿n9 Wrth the requirements of the
Companies Act 2006 with respect to accounting records and the preparation of &counts.
The accounts have been prepared WKI delNered in accordano V￿th the special promsions
appluble lo Companies sutr4.ect lo the small cc4npanies regwne. The profrt and bs$ xcount has not
been delivered lo the R83istrar of Companies.
Derek Willram$on
Trustee
Approved by the board on 24 A4>ri12024

Walton Allotment Association CIO
statement of Changes in Reseryes
for the year ended 30 September 2023
Income
and expense
account
Total
At 1 D•c•mber 2021
Profft forthe perm
11.998
11.998
At 30 S•pt•mber 2022
11,998
11,998
At l October 2022
11.998
11.998
Loss for the financial year
(2.358} (2,358)
At 30 September 2023

Walton Allotment Associatlon CIO
Note$ to the Accounts
for the year ended 30 September 2023
1 Accounting pollcies
Basis of pryration
The Xcounls have been prepared under the historica cost convention and in accordance with
FRS 102, The Financi￿ Repo￿"ng Standard applKable In the UK and Republ￿ of Ireland {as
lied to small entibes by section 1A of the stsndardl.
Turnover
Turnover is measured al the fair vatue of the cOns*knat￿ recewed or ￿ep￿, net of discounts
and vdue added taxes. Tumover includes revenue eamed from the sale of goods and from the
ndering of services. Turr￿Ver from the sale of gotsJ5 is recognised when the sVJnrr￿anl risks
and wards of v*nership of the gtx#Js have tranSfer￿d to the buyer. TurrKwer from the rendering
of sefwces is rwnised by reference to the stage of comWion of the contract. The stsge of
completion ol a contract is measured ty c￿Paring the costs incurred for work perfomied to dale
lo the total estimated contr¥t costs.
2 Employ
23
Number
2022
Number
Aver￿ number of persons empw by the C¢￿panY
3 Creditors: amounts falllng due wrthln ono yMr
2023
2022
Trade creditors
Other credrtots
853
7.430
8,283
4 Other Inforniation
Watton Albtment As50cLatron CIO is a private company and lnujrp￿ated in Engtand. Its
registered offi¢e is..
CIO WALTON ON THAMES CHAR
CHARITIES HOUSE, 2 THE QUIN-
CHURCHFIELD ROAD
WALTON-ON-THAMES
122TZ

Wafton Allotment Association CIO
Detailed Income and expense account
for the year ended 30 September 2023
This schedule not lonn part of slatuty accounts
2023
2022
Sales
40,613
13.626
CO￿ of sales
{40.184)
(272)
Gross surplu5
429
AdministratNe expenses
(2,787)
{1.3561
Operating IlossVsuWus
(2.358)
11.998
ILoss)Isurph
11,998

Walton Allotment Association CIO
Detailed income and expense account
for the year ended 30 September 2023
This schedule does not forni part of the statutory accounts
2023
2022
Sales
Sae5
40.613
13.626
Cost of sal•s
Project costs
Water
Water Butts and GLrtter¥
Keys
Starter plots
30,481
7.242
347
134
272
40,184
272
Adminlstrative •xpenses
Employee costs..
Tiavel and subsistence
30
10
10
General administrative eypenses..
SubscriFkn'ons
Insurance
AGM Costs
Repairs and maintenan
55
75
308
1.457
1.895
Legal and professronal Cl￿."
Consuttancy fees
Management fees
1,346
480
2,787
1,356

CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 0110112023 to 3010912023
Charity name: Walton Allotment Association CIO
Charfty reglstratlon number 1196859
Objectives and Activities
Summary of the purposes of
the charity as set out in its
goveming document
Para 1.17
The primary purpose of the charity is the
management of allotments in Walton on
Thames and District in the interests of social
welfare for residents of the District, with
spectfic regard to recreationlleisure time with
the obj'ective of improving their coThJibon and
enjoyment of lrfe.
The secondary purpose is to promote for the
benefit of the public. the conservation.
protection and improvement of the
enwronment around the allotments.
espe(xally through the conservation of
natural reSoU￿s, wildlife diversity and
leamin
The main activities of the tharity are to..
manage the relationship with th8
landlord of the allotment sites, the
Walton Charity (Registration number
1185959)
collect and manage the tenant fees
pay the operating expenses of Ihe
allotrnent sites
IK)Id elections for the representstives of
the four sites
raise funds through grant applications in
collaboration Walton Charity
administer the disbursement of grant
funds to approved projects in
accordance with the reqU1￿ments of the
rant ISSU8rs
The Trustees confim that they have had
regard to the guidan￿ issued by the Charity
Commission on public benefiL
Summary of the main
activities in relation to those
purpos8s for the public
benefit, in particular, the
activities. projects or s61vices
identified in the accounts.
P*a 1.17
Statement confimiing
whether the trustees have
had regard to the guidan
issued by the Charity
Commission on public
benefit
Para 1.18

Additional inforniation (optional)
You ma choose to include further statements where relevant aLK)ut:
SORP referS￿e
Policy on grant making
The tharity does not make any grants and
there is no policy on grant making.
Thè Trustees would like to express our
heartfelt gratitude to all the volunteer Site
Representatives who dedicate their time and
energy to maintaining our allotment sites.
Their hard V￿rk and commitment help create
vibrant, thriwng spa￿S for th8 local
lotment communi
Pwa 1.38
Contribution made by
volunteers
Para 1.38
Other
Achievements and Performance
The charity, which manages four thriving
allotment sites, has progress8d in tts aims to
improve community well-being and
enwronmentsl sustsinabiltty.
SL¥nmary of Ihe main
achievements of the charity.
identifying the differen￿ the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefrts to society as a
whole.
P¥J 1.20
Over the 2023 Financial Year. it has
successfully expanded the number of
available plots at each sit8, providing more
loGal residents with plots to grow their own
food. Better management of unworked plots
has reduced waiting lists for each site and
led to more prOd￿tIVe sit8s overall.
With the help of the dedicated volunteer Site
Representatives. the chartty has:
enhanced the Rydens Road site, through
sourcing and disbursing funds for th8
pond project
improved accessibility at the Terrace
Road srte through resurfacing the
thrOUgF￿oad
removed debris and rubbish from si18S
installed guttering to eligible sheds and
provided several water butts to plots at all
4 allotment sites to capture rainwaler and
reduce reliance on municipal pip8d water
Through its efforts, the charity has built
stronger wmmunity connections, promoted
healthy liwng, and ￿ntributed to a greener,
more sustainable fubjre.
Additlonal inf(Ymatlon {optional)
You ma
choose to indude further statements where relevant about:
Achievements against
objeclives set
The chanty Trustees set the objective of
building finanaal reserves to pay the
tharity's share of the annual water bill, as
set out in agreement with Walton Charity.
P¥a 1.41

The aim is for WAA to be responsible for
100% of the bill by April 2026.
The estimates are complicated by
inconsistent readings of water meters by
Castle Water Limited. the business water
retailer. For some sites, water meters are
broken or missing and we have not been
able to obtain accurate figures on water
usage.
The charilys share of the water bill for Pf
2023 is £7,242. Water is the single largest
expense of the Charty. making rt all the
more imFM)rtant for sites to consider all ways
that
water usa
e can b8 reduced.
Not applicable
PerfO￿nan￿ of fundraising
activities against obj'ectives
set
Paa 1.41
Investment perfomiance
against objectives
Not applicabl8
Paa 1.41
Other

Financial Review
Review of the charity's
financial position at Ihe end
of the period
P¥a 1.21
At the end of the financial year, the charity
holds reserves of £9,640, reflecting a stable
financial position. These reserves provide a
safety net for future operational needs and
unexpected expenses, ensuring the charitys
continued ability to manage its four allotment
sites effectively.
The Trustees remain committed to balancing
the chariVs income and expenditure,
allowlng for sustained community impa¢t
while maintaining prudent financial
mana
ement for lon
-lerm stabili
The Charitls policy for ￿)lding reserves is to
cover operatKJnal expenses, the largest of
which is for piped municipal water. which
consumes the bulk of income und8r the
current ￿st-sharing arrangement with
Walton Charity. This percentage will
increase as Walton Charity gradually
withdraws finan￿al supwrt for WAA. and in
2026 water expenses are expected to
account for 70% of thé annual operdting
bud et of the cha '
£9.640
Not applicable
statement explaining the
policy for holding reserves
stating why they are held
Pars 122
Amount of reserves held
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
conc8m
Para 122
Para 1.22
PJa 1.24
Not applicable
Parn 1.23
Not applicable
Addltlonal irformatlon (optlonal)
You ma
choose to include further statements where re￿vant al)ouL'
The charity's principal
1.47
sources of funds (induding
In the 2023 Financial Year, the tharity's
sources of funds were:
any fundraising)
Plot fees are charged annually at a rat8
dependent on plot size and site. The
Trustees note that the WM plot fees ar8
some of th8 lowest in the country. at £50
per annum for a full plot. The average
annual allotment fee in the United
Kingdom typically ranges from £30 to
£150. depending on factors such as the
location. size of the plot, and the facilities
prowded. Plot fees provide r8venue of
£14,500 per annum.
A grant for the creation of a pond at
Rydens Road allotment site
A grant to improve the access road at the
Terrace Road site
Less than £200 was re￿Ived as
donations or incidental fund raising at the
indiiridual sttes.

Inveslment policy and
objectives including any
social investment policy
adopted
Pwa 1.46
There is no investment policy.
A description of the prinapal
risks facing th8 chatity
Para 1.46
The principal risk facing the charity is a
shock increase in water expenses. As the
meter readings. estimates and forecasts
provided by Casue Water are inconsistent
and unreliable. th8 Trustees believe that it is
prudent to hold higher reserves in case a full
and proper meter reading for each of the 4
sites is obtained and proves to be higher
than the forecasts.

Structure. Governance and Management
Description of charity's
trusts..
Type of goveming document
P￿a 1.25
The charity operates under a Trust Deed
that outlines the terms and cor)ditions for the
charitys operations. 11 defines the roles and
responsibilities of the Irustees. the financial
assets held in the trust, and the beneficiaries
who will benefit from the trust. It speafi8s
how the alloknent site assets leased from
Walton Charity are to be managed and used.
proNryding a clear framework for the trust8es
to follow and to ensure the proper handling
of the allotment Sties ac￿rdIng to the Mshes
of Walton Chari
WAA is ￿nStItuted as a Charity CIO
(Charitable Incorporated Organisation),
prowding the charity with incorporated status
so that it can enter into contracts, hold
assets, and empk)y stsff in its own name.
This stnjcture offers limited liability
protection for trustees. ensuring they are not
personally liable for the charitys debts, as
bng as they act wtthin the law and their
duties.
When a Trustee role is vacant, the vacancy
is advertised to all plot holders to invile those
who are interested in the role to apply.
Potential candidates are asked to provide
their CV and a short statement of why they
sh to be a trustee. Carvjidates are
reviewed by the Trustees, and shortlisled
ones are contacted for an interview by 2 or
more Trustees. INhere possible. interviews
ar8 held in person. Vthen not possible,
interviews are over a virtual meeting
platform. Candidate suitability is discussed
and a consensus decision is made on the
best carKlidate to fill the vacant role.
How is the charity
constituted?
Para 125
Truslee s8lection methods
including details of any
constitLrtional provisions e.g.
81ection to post or name of
any p8rson or body entitled
to appoint one or more
trustees
Para 125
Addltlonal Inforniatlon (optlonal)
You ma ch¢Jose to include further ststements where relevant al)OLrt'.
Policies and procedures
Par8 1.51
There were no Trustee vacancK8s in the
adopted for the induction and
2023 Financial Year under consideration for
training of trustees
this reporl
The charity's organisational
structure and any wider
ne￿Ork whi¢h the
charity works
Para 1.51
For the 2023 FinanrAal Year, the Truste8S
shared an administrative assistant with
Watton Charity. This is provided as a
complimentary Servi￿ by Walton Charity.
The organisational structure of the charity is:
Chair. Terry Ferguson
Treasurer. D8rek Williamson
Administration: Walton Charity
Other Truste8s: advi￿, votin
asa
licable

Relationship wtth any related
parties
Para 1.51
Not applicable.
Other
Reference and Administrative details
Chari
name
Other name the than
uses
istered chari
number
Charivs principal address
Walton Afiotrnent Association CIO
infomall
WA4
1196859
Charities House
1 &2 The Quintet,
Churchfield Road
Walton on Thames
i(r12 2TZ

Names of the charity trustees who manage the charlty
Dates acted If
not for whol•
Trustee nam•
Offio (rfany)
Name of body ?ntitl•d to
appolnt tryBt¢e
Terry Ferguson
Derek Williamson
Chair
Walton Charity
Walton Charity
Walton Char
Treasurer
Jill Skinner
Andre Jackson
Walton Charity
Walton Charity
Vesela Ivanova
Dracheva
William Taylor
Caryl Regnautt
Kathryn Exdl
Chaz Loze
Walton Charty
WAA
WAA
WAA
Name of trustees holding tFtle to property belonging to the chaiity
Trustee nam•
Dat•8 ael•d If not for who
Not applicablg

Funds held as custodian trustees on behalf of others
Description of the assets
Not applicable
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custcNJian
charity's objects
Not applicable
Detsi15 of arrangements for
safe Custody and
segregation of such assets
from the charitls own assets
Not applicable
Additional inforniatlon (optional)
Names and addressos of advisers (Oplional Infornialion)
Type of advisor
Name
Address
Name of chlef oxecutlve or namvJ of sonlor staff members (Optional
inforniation)
Exemptions from disclosure
Reason for nOn￿ls￿OSUre of ke
rsonn81 details
Other o
tional information

Declarations
trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Slgnature(s)
Full name(s)
fiLLIA
CA*YL £E6hJ 4L4 L4
Posltlon (eg
Secretary, Chair,
etc)
Chair
Secretary
Dale
g8liolg
18 IIDI20L