2023-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2023 Period start date To 31/12/2023 Period end date Charity name: CHITRAPUR SARASWAT SAMAJ UK

Charity registration number: 1196840

Objectives and Activities

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SORP reference
Summary of the purposes of Para 1.17 Organise and arrange cultural, religious and
the charity as set out in its educational programmes; enhance (and
governing document educate about) Shri Chitrapur Math in Shirali
and the Guruparampara; raise funds for
various charitable projects in UK and India,
particularly those promoted and supported
by our Math in Shirali including schools,
women’s empowerment and micro-finance at
village level.
Summary of the main Para 1.17 and AGM, February 2023 Held online and the
1.19
activities in relation to those Committee reported to the Members on the
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Objectives and Activities	Objectives and Activities	Objectives and Activities
SORP reference
Summary of the purposes of the charity as set out in its governing document Para 1.17 Organise and arrange cultural, religious and educational programmes; enhance (and educate about) Shri Chitrapur Math in Shirali and the Guruparampara; raise funds for various charitable projects in UK and India, particularly those promoted and supported by our Math in Shirali including schools, women’s empowerment and micro-finance at village level.
Summary of the main activities in relation to those	Para 1.17 and 1.19	AGM, February 2023Held online and the Committee reported to the Members on the
purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.		previous year’s activities and future plans. The accounts for 2022 were approved. Officers and Trustees were re-elected as necessary. Yugadi and Holi March 2023Held at Parmiter’s School, Watford to celebrate the Hindu New Year and the Spring Festival. Sayujyam Sadhana Panchakam (jointly with Bangalore Sabha) July 2022 – July 2023 We were teamed with Bangalore Sabha to engage in prayer meetings; monthly discussions on various moral questions (Vimarsh) Jaya Rao, June 2023 Speaker on the Bhagavad Gita gave her annual talk to members of the general public. Charity walk, June 2023 A 5km walk that took place in the Regent’s Park to raise money for the Ganapathy High School and Pre-University College. Annual Youth Hike, Yorkshire Three Peaks, August 2023 – engaging the youth where 24 participants helped raise £3,230

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for the Ganapathy High School and Pre-
University College.
Konkarnival , September 2023: An annual
market-stall event in which £234 were raised
for two causes: the Trussell Trust (based in
the UK) and the Saraswat Education Society
(based in India). Each stallholder could
choose which of the charities the money
went to.
Musical Recital , October 2023 : Arranged
jointly with the Gowda Saraswath Samaj,
this event showcased Dr Ravindra Katoti on
the Harmonium and held at the Maharashtra
Mandal Hall, Dollis Hill Lane.
Diwali , November 2023 : Cultural
programme including dance, musical
renditions and skits in native language
(Konkani), before a dinner at which the
community could congregate. This is the
main event in the annual calendar where the
CSSUK community gets to meet. It was
organised jointly with the Gowda Saraswath
Samaj.
Heritage tour : Organised jointly with the
Chitrapur Heritage Foundation (USA), this
tour for youngsters to visit India to learn
about important landmarks and the history of
our community. It was self-financed by the
participants.
Vantiga remittance : £10,243 was remitted
for the Indian financial year ending
31/3/2024 to the Shri Chitrapur Math for
running its institutions, temples, salaries of
temple staff, providing food to devotees and
other religious and charitable causes under
the aegis of the institution.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees have guidance on public benefit issued by the
had regard to the guidance Charity Commission.
issued by the Charity
Commission on public
benefit
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Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	None currently devised
Policy on social investment	Para 1.38	N/A

including program related investment
Contribution made by volunteers	Para 1.38	We rely on members to give their ideas, time and resources in maintaining the charitable functions which is always gratefully received.
Other

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity put on a robust calendar of events. The highlight was the Heritage Tour for the youngsters. Then events allowed the members of a relatively small diaspora to maintain its community spirit and reminded said members of our shared history and culture. The charities in the UK and India (primarily the Trussell Trust, Ganapathy High School and Pre-University College respectively) benefited from the money we raised at our events, and the Shri Chitrapur Math benefited from our remittances, which it put towards various causes reported to members at subsequent AGMs.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	We successfully held all the events that were planned together with additional ad hoc events.
Performance of fundraising activities against objectives set	Para 1.41	We raised significant funds from the Youth Hike and other events although the Vantiga donations were marginally reduced.
Investment performance against objectives	Para 1.41	None presently

Other

Financial Review

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Review of the charity’s Para 1.21 Our main source of funds in FY2023 has
financial position at the end been membership fees, donations and
of the period entrance and activity fees for participants in
the CSS UK events. We use the entrance
fees and general funds to subsidise event
costs and hold a small, restricted fund to
subsidise future activity costs.
Most of the entrance and activity fees is
applied to running the events and making
donations. With the main costs incurred
being cost of activities, food costs and
donations.
In addition, Vantiga contribution of £10,243
was collected from individual contributors
and remitted to the Shri Chitrapur Math,
India as Vantiga.
We have a net reserve of £10,577 which has
been built over several decades of CSS UK.
Statement explaining the Para 1.22 We hold a reserve of £10,577 which is
policy for holding reserves mainly built up over 30 years of CSS UK.
stating why they are held These are held for running various activities
and subsidising them, maintaining cost of
CSS UK and also used for charitable
purposes.
Amount of reserves held Para 1.22 £10,577 is our overall surplus but
unrestricted in nature.
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially in Para 1.24 NA
deficit
Explanation of any Para 1.23 We do not foresee any such uncertainties
uncertainties about the about the charity continuing as a going
charity continuing as a going concern.
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our main source of funds in FY2023 has been membership fees, donations and entrance and activity fees for participants in the CSS UK events.

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM by members on an annual basis

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

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Charity name Chitrapur Saraswat Samaj UK
Other name the charity uses CSS UK
Registered charity number 1196840
Charity’s principal address 1 Heathlands Point, Walpole Close Pinner HA5 4FH
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Rohit Sthalekar Chair
2 Arjun Sajip Secretary
3 Shashank Kodical Treasurer
4 Aparna Hoskote Youth coordinator
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Rohit Sthalekar Position (eg Secretary, Chair Chair, etc) Date 14 November 2025

Chitrapur Saraswat Samaj UK - Financial Statements Income and Expenditure Account For the Year ended 31st December 2023

	2023 Unrestricted	2022 Unrestricted
INCOME	£	£
Subscriptions and other income Vantiga collections Donations - Charity walk Diwali collections Events (23: Yugadi/Holi, Konkarnival, Hike)	645 10,243 445 3,751 6,583	685 10,569 251 6,877 1,625
Total income EXPENDITURE	21,667	20,006
Diwali function Vantiga donations Konkarnival Donations paid CSSUK launch Yugadi holi event Youth activities (hike) Depreciation Insurance	3,040 10,243 234 3,545 - 394 3,230 - 372	5,335 10,569 216 1,175 1,396 - - 47 372
Total expenditure SURPLUS FOR THE YEAR	21,058 609	19,110
		896
FUNDS, Brought Forward FUNDS, Carried Forward	9,968 10,577	9,072
		9,968

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Chitrapur Saraswat Samaj UK - Financial Statements Balance Sheet as at 31st December 2023

		2023		2022
	Unrestricted		Unrestricted
Assets Fixed assets Cash at bank Cash at bank (Vantiga account) Other Debtors Total assets Liabilities Membership fees in advance Vantiga payable to Math Creditors Total liabilities Net assets Represented by:- Unrestricted Funds	£ 0 24,534 1,469 442 26,445 - 1,469 14,399 15,868 10,577 10,577 10,577		£ 0 14,880 10,068 3,100
			28,048
			- 10,068 8,012
			18,080
			9,968
			9,968
			9,968

Approved by the Managing committee on 24 March 2024

Rohit Sthalekar Shashank Kodikal Chairperson Treasurer

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Chitrapur Saraswat Samaj UK - Financial Statements Notes to the Financial Statements For the Year ended 31st December 2023

			2023			2022
1. Membership Numbers Family Members Single person members Other income	No 41 6		£ 585 60 -	No 42 7		£ 615 70 -
	47		645	49		685
2. Bank Balances Summary
Main Current account			24,534			14,880
3. Analysis of (Deficit) / Surplus for the year by nature / event Membership Fees and other income Diwali and raffles Charity walk Konkarnival event CSS launch event Youth hike Heritage tour (Shibir) Yugadi Holi event Vantiga donations Surplus for the year (before overheads) Other non-event Admin expenses Insurance, depreciation, postage and website			645 711 - (234) - (0) - (141) - 981 (372)			685 1,542 - (216) (696) - - - -
						1,315
						(419)
Surplus for the year			609			896

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