Trustees’ Annual Report for the period
From 6th April 2024 To 5[th] April 2025
Charity name: Broadbridge Heath Gala Association
Charity registration number: 1196789
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. To assist, in such ways as the Charity Trustees think fit, any charity or organisation in Broadbridge Heath, who’s aims include advancing the education of persons, by developing their mental, physical and moral capabilities through educational, sporting, and leisure time activities. 2. The promotion of social inclusion among elderly persons in Broadbridge Heath, who are excluded from society because they are housebound, or unable to drive or easily access public transport, by the provision of social events, including transport to and from home. 3. To promote such other charitable purposes as may from time to time be determined. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Pensioners Christmas dinner. Village summer jubilee picnic with family games, entertainment and activities. Jubilee tree planting, and commemorative gifts to local children. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In setting our objectives and planning our activities the Trustees have given careful consideration and regard, to the Charity Commission’s public benefit guidance. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference n/a
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Para 1.38
Policy on grant making
n/a
Para 1.38
Policy on social investment
including program related
investment
n/a
Para 1.38
Contribution made by volunteers
n/a
Other
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Achievements and Performance
SORP reference The charity has this year consolidated reducing the number of events mainly due to a reduction in volunteers although during the year two new Volunteers joined the team. Summary of the main achievements of the charity, The charity again succeeded in achieving a identifying the difference the Para 1.20 number of its aims over the reporting period. Funds charity’s work has made to the raised have again been used to support the circumstances of its beneficiaries provision of a free Christmas lunch for elderly and any wider benefits to society residents of the village, where they have been able as a whole. to enjoy valuable social interaction. This is the fourth year that the charity has been able to support such an event both financially and members helping to serve and clear food and drink.
The summer picnic did not have a key theme unlike the previous two which were to celebrate the King's Coronation and Queens Jubilee, locals were invited to a picnic where food was provided for the elderly and those who were in need. This brought the community together to enjoy the afternoon with food, games and activities and this has now been adopted to be a permanent date in the Gala events diary. The charity also hosted other festive activities to raise funds and bring the community together which included a Christmas Fair, Santa Parade and quizzes during the reporting period. These events have grown in numbers and the public participation seeing many families out and about in the village over the relevant periods. These events promote the charity's aims and purposes of developing mental and physical capability through leisure time activity. Frustratingly the largest event being the Summer Fete which usually attracted approximately 1000 people from the local community and further was significantly affected by the weather. The reduction in numbers meant that the profits for the Gala’s main fundraising event were dramatically lower than previous years' events. It continued to meet our charity aims while also promoting other local businesses and charities but was the main reason for the charity this year making a loss. Although financially the charity was not profitable for the year a large proportion of the losses were due to assets being purchased for future events, these assets will make future events more profitable and aid members to put these on. The charity have succeeded in keeping a year’s worth of outgoings while also paying in advance a number of larger invoices for the Summer Fete 2025 in advance.
Additional information (optional)
You may choose to include further statements where relevant about:
n/a Achievements against objectives set Para 1.41 n/a Performance of fundraising activities against objectives set Para 1.41 n/a Investment performance against objectives Para 1.41 n/a Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s financial position remained broadly equivalent at the end of the period, to that at the start, whilst being able to pursue and fund its aims. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Following the pandemic, the trustees agreed to hold sufficient funds in reserve, so that the charity could maintain 2 years’ worth of financial obligations in regard to insurances, and storage of assets. |
| Amount of reserves held | Para 1.22 | £3,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
n/a |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
Other
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution dated 10thNovember 2021 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is registered as a Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are nominated and voted upon, at convened meetings of the trustees, and in accordance with the provisions and requirements of the Constitution. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| n/a |
Other
Reference and Administrative details
Charity name Broadbridge Heath Gala Association Other name the charity uses Registered charity number 1186789 Charity’s principal address Broadbridge Heath Parish Council The Parish Office Sargent Way,Broadbridge Heath HORSHAM West Sussex RH12 3TS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Warren Jones | Chair | |||
| Hollie Hebblethwaite |
||||
| Rebecca Downer | ||||
| Sheila Stocker | ||||
| Peter Smith | ||||
| Richard Axby | ||||
| Jon Crabtree | Treasurer | |||
13 14 15 16 17 18 19 20
– Corporate trustees names of the directors at the date the report was approved Director name
n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in n/a this capacity
Name and objects of the charity n/a on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe n/a custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
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|---|---|---|---|
| n/a | |||
| Name of chief executive or names of senior staff members (Optional information) |
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| n/a |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Jonathan Crabtree Full name(s) Jonathan Crabtree Position (eg Treasurer Secretary, Chair, etc) Date 21/10/2025