## **Trustees’ Annual Report for the period** ## **From 6th April 2024 To 5[th] April 2025** ## **Charity name: Broadbridge Heath Gala Association** ## **Charity registration number: 1196789** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|1. To assist, in such ways as the Charity Trustees
think fit, any charity or organisation in Broadbridge
Heath, who’s aims include advancing the
education of persons, by developing their mental,
physical and moral capabilities through
educational, sporting, and leisure time activities.
2. The promotion of social inclusion among elderly
persons in Broadbridge Heath, who are excluded
from society because they are housebound, or
unable to drive or easily access public transport,
by the provision of social events, including
transport to and from home.
3. To promote such other charitable purposes as
may from time to time be determined.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Pensioners Christmas dinner.
Village summer jubilee picnic with family games,
entertainment and activities.
Jubilee tree planting, and commemorative gifts to
local children.| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|In setting our objectives and planning our activities
the Trustees have given careful consideration and
regard, to the Charity Commission’s public benefit
guidance.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference n/a **----- Start of picture text -----**
Para 1.38
Policy on grant making
n/a
Para 1.38
Policy on social investment
including program related
investment
n/a
Para 1.38
Contribution made by volunteers
n/a
Other
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## **Achievements and Performance** SORP reference The charity has this year consolidated reducing the number of events mainly due to a reduction in volunteers although during the year two new Volunteers joined the team. Summary of the main achievements of the charity, The charity again succeeded in achieving a identifying the difference the Para 1.20 number of its aims over the reporting period. Funds charity’s work has made to the raised have again been used to support the circumstances of its beneficiaries provision of a free Christmas lunch for elderly and any wider benefits to society residents of the village, where they have been able as a whole. to enjoy valuable social interaction. This is the fourth year that the charity has been able to support such an event both financially and members helping to serve and clear food and drink. The summer picnic did not have a key theme unlike the previous two which were to celebrate the King's Coronation and Queens Jubilee, locals were invited to a picnic where food was provided for the elderly and those who were in need. This brought the community together to enjoy the afternoon with food, games and activities and this has now been adopted to be a permanent date in the Gala events diary. The charity also hosted other festive activities to raise funds and bring the community together which included a Christmas Fair, Santa Parade and quizzes during the reporting period. These events have grown in numbers and the public participation seeing many families out and about in the village over the relevant periods. These events promote the charity's aims and purposes of developing mental and physical capability through leisure time activity. Frustratingly the largest event being the Summer Fete which usually attracted approximately 1000 people from the local community and further was significantly affected by the weather. The reduction in numbers meant that the profits for the Gala’s main fundraising event were dramatically lower than previous years' events. It continued to meet our charity aims while also promoting other local businesses and charities but was the main reason for the charity this year making a loss. Although financially the charity was not profitable for the year a large proportion of the losses were due to assets being purchased for future events, these assets will make future events more profitable and aid members to put these on. The charity have succeeded in keeping a year’s worth of outgoings while also paying in advance a number of larger invoices for the Summer Fete 2025 in advance. ## **Additional information (optional)** You may choose to include further statements where relevant about: n/a Achievements against objectives set Para 1.41 n/a Performance of fundraising activities against objectives set Para 1.41 n/a Investment performance against objectives Para 1.41 n/a Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|The charity’s financial position remained broadly
equivalent at the end of the period, to that at the
start, whilst being able to pursue and fund its
aims.| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|Following the pandemic, the trustees agreed to
hold sufficient funds in reserve, so that the
charity could maintain 2 years’ worth of financial
obligations in regard to insurances, and storage
of assets.| |Amount of reserves held|Para 1.22|£3,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal sources of
funds (including any fundraising)|
Para 1.47|
n/a| |---|---|---| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|n/a| Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution dated 10thNovember 2021| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|The charity is registered as a Charitable
Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are nominated and voted upon, at
convened meetings of the trustees, and in
accordance with the provisions and requirements
of the Constitution.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures adopted
for the induction and training of
trustees|Para 1.51|n/a| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|n/a| |Relationship with any related
parties|Para 1.51|n/a| |||n/a| Other ## **Reference and Administrative details** Charity name Broadbridge Heath Gala Association Other name the charity uses Registered charity number 1186789 Charity’s principal address Broadbridge Heath Parish Council The Parish Office Sargent Way,Broadbridge Heath HORSHAM West Sussex RH12 3TS ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---|---| ||Warren Jones|Chair||| ||Hollie
Hebblethwaite|||| ||Rebecca Downer|||| ||Sheila Stocker|||| ||Peter Smith|||| ||Richard Axby|||| ||Jon Crabtree|Treasurer||| |||||| |||||| |||||| |||||| |||||| 13 14 15 16 17 18 19 20 – Corporate trustees names of the directors at the date the report was approved **Director name** **n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in n/a this capacity Name and objects of the charity n/a on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe n/a custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---|---| ||n/a||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional**
**information)**||| ||n/a||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Jonathan Crabtree **Full name(s)** Jonathan Crabtree **Position (eg** Treasurer **Secretary, Chair, etc) Date** 21/10/2025