Trustees’ Annual Report for the period
From 05/04/2024 To 04/04/2025
Charity name: Derbyshire 4x4 Response
Charity registration number:1196771 Objectives and Activities
| SORP reference |
SORP reference |
|||
|---|---|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Derbyshire 4x4 Response provides logistical support to emergency services and other user bodies; as well as the NHS and other charitable groups in times of need caused by adverse weather conditions, floods, and other crisis. |
||
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity provides 4x4 vehicles and trained drivers to organisations facing logistical problems during adverse weather and other incidents. |
||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees, on appointment, receive training and guidance on what is expected of them as a trustee, this includes internal trustee policy and the Charity Commissions own trustee welcome pack |
||
| Additional information (optional) | ||||
| SORP reference | ||||
| Contribution made by volunteers |
Para 1.38 | Activities undertaken: - Support for NHS and care providers by transport of staff and equipment in adverse weather to support those organisations in their delivery of public services. - Support for Derbyshire Emergency services during adverse weather. Most notably responding to direct requests from Derbyshire Constabulary. -Support to Derbyshire County Council emergency planning department during adverse weather. - Activities relating to the support of other external charities for events, including logistics and people transport. - Social media campaigns to raise awareness of driving in adverse weather - Publicity events to raise awareness of the charity and funds. - Supporting logistics for Cancer Research events. Our volunteers have also fund raised by supported commercial events by providing traction assistance to vehicles in muddy car parks. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During this period Derbyshire 4x4 Response has been actively involved during the many adverse weather events that have occurred in Derbyshire. Snow / storms/ flooding have all caused travel disruption. However, by our volunteers using their own 4x4 vehicles we have enabled NHS, Emergency services, Domiciliary care, and residential care staff to perform their vital roles. Be that transporting staff to their place of work or on rounds. The police have taken note of our skill set and have been requesting our assistance more and more. The charity during this period has provided 158 hours of volunteer time covering 3916 miles and has been deployed 74 times to help the community. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Derbyshire 4x4 response has gone from strength to strength. We set our selves the objective of helping the community in adverse weather and have been proactive with our engagement with the emergency services. This has led to very positive feed back We have agreements with the Emergency services, with the NHS and many Derbyshire care providers. Many that have called upon us to help and have been appreciative of the professional volunteer's assistance. An objective is also to have every active member trained to be safe when volunteering in adverse weather. Which we have achieved through in house and external training. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fund raising has gone really well. We have been able to cover volunteers' expenses and operating costs. With surplus being used for buying in external training, this giving dedicated responders professionally recognised qualifications. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a positive financial position for our second year of operating. We continue to receive steady funds from donations and publicity events. The charity was also awarded a national lottery grant to be used for training of our members. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | £2000 is held in reserve for emergency deployments, this money is not to be used for everyday running of the group. |
| Amount of reserves held | Para 1.22 | £2000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fundraising, donations, and charitable events. For this financial year a lottery grant was also received. However, the continued operation of the charity is not dependant on such grants. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The charity has limited assets and ongoing costs, however, should donations and fundraising stop it would make it operationally challenging. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Constitution |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by members at AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Yes, we have policies and procedures for on boarding of new trustees and monthly trustee meetings where any new developments are discussed. |
|---|---|---|
| Relationship with any related parties |
Para 1.51 | none |
Reference and Administrative details
| Charity name | Derbyshire 4x4 Response |
|---|---|
| Other name the charity uses | D4x4R |
| Registered charitynumber | 1196771 |
| Charity’s principal address | 40 EBENEZER STREET ILKESTON DE7 8JN |
| Name | s of the charity trustees who manage the charity | s of the charity trustees who manage the charity | s of the charity trustees who manage the charity | s of the charity trustees who manage the charity | s of the charity trustees who manage the charity | |
|---|---|---|---|---|---|---|
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|||
| 1 | Matthew Richarson | Chair | ||||
| 2 | Richard Mayes | Secretary | ||||
| 3 | Sam Vincent | |||||
| 4 | Michael Whittingham | |||||
| 5 | Simon Ashton | |||||
| 6 | Carmela Whittingham |
Treasurer | ||||
| 7 | Kelly Coley | Vice Chair | ||||
| 8 | Jon Arkley | |||||
| 9 | Paul Burnham | |||||
| 10 | Leigh Wilson | |||||
| 11 | ||||||
| 12 |
Names of the charity trustees who manage the charity
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature (s) Full Name Kelly Coley Position Trustee Date 03/02/25
Charity Name No (if any) Derbyshire 4x4 Response Receipts and payments accounts
For the period Period start date Period end date To from Thursday, April 04, 2024 Thursday, April 03, 2025
Section A Receipts and payments
| Section A Receipts and payments | |||
|---|---|---|---|
| to the nearest £ A1 Receipts Member subscriptions 1,268 Donations 5,815 Charitable activities 7,989 Other 3,066 - - 18,137 - - Sub total- Total receipts 18,137 A3 Payments Member expenses 4,066 Operational Software 1,090 Training 5,184 Insurance 467 Comms Equipment 750 Uniform 4,041 Other 6,405 - Sub total 22,004 control trailer 4,000 Sub total 4,000 Total payments 26,004 Net of receipts/(payments) - 7,867 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 7,867 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
| - - - - - - - - - |
1,268 | ||
| 5,815 | |||
| 7,989 | |||
| 3,066 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| 18,137 | |||
| - - - |
- | ||
| - | |||
| - | |||
| - | 18,137 | ||
| - - - - - - - - - - |
4,066 | ||
| 1,090 | |||
| 5,184 | |||
| 467 | |||
| 750 | |||
| 4,041 | |||
| 6,405 | |||
| - | |||
| - | |||
| 22,004 | |||
| - - - |
4,000 | ||
| - | |||
| 4,000 | |||
| - | 26,004 | ||
| - | - - - - |
- 7,867 | |
| - | - | ||
| - | - | ||
| - | - 7,867 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Bank Paypal Cash Sum Up Savings (agree balances with receipts and payments account(s)) Details Details Details Details Signature Total cash funds |
Restricted funds to nearest £ to nearest £ 1,512 - - - - - - 2,000 3,512 - Agreement Error OK Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - Print Name Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Restricted funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Cost (optional) | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Cost (optional) | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Amount due (optional) | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - |
Mithael Whittingham
VALUEI
----- Start of picture text -----
CC16a
----- End of picture text -----
----- Start of picture text -----
Last year
----- End of picture text -----
to the nearest £
----- Start of picture text -----
Endowment
funds
to nearest £
-
-
-
-
----- End of picture text -----
----- Start of picture text -----
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
----- End of picture text -----
Current value (optional)
----- Start of picture text -----
-
-
-
-
-
----- End of picture text -----
Current value (optional) - - - - - - - - - When due (optional)
Date of approval
161812025