Trustees’ Annual Report for the period ## From 05/04/2024 To 04/04/2025 ## Charity name: Derbyshire 4x4 Response ## Charity registration number:1196771 Objectives and Activities ||SORP
reference|SORP
reference||| |---|---|---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17||Derbyshire 4x4 Response provides logistical support to
emergency services and other user bodies; as well as the NHS
and other charitable groups in times of need caused by adverse
weather conditions, floods, and other crisis.|| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19||The charity provides 4x4 vehicles and trained drivers to
organisations facing logistical problems during adverse weather
and other incidents.|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||All trustees, on appointment, receive training and guidance on
what is expected of them as a trustee, this includes internal
trustee policy and the Charity Commissions own trustee
welcome pack|| |Additional information (optional)||||| |||SORP reference||| |Contribution made by
volunteers||Para 1.38||Activities undertaken:
- Support for NHS and care providers by transport of staff
and equipment in adverse weather to support those
organisations in their delivery of public services.
- Support for Derbyshire Emergency services during
adverse weather. Most notably responding to direct
requests from Derbyshire Constabulary.
-Support to Derbyshire County Council emergency
planning department during adverse weather.
- Activities relating to the support of other external
charities for events, including logistics and people
transport.
**-**
Social media campaigns to raise awareness of
driving in adverse weather
**-**
Publicity events to raise awareness of the charity
and funds.
**-**
Supporting logistics for Cancer Research events.
Our volunteers have also fund raised by supported
commercial events by providing traction assistance to
vehicles in muddy car parks.| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During this period Derbyshire 4x4 Response has been
actively involved during the many adverse weather events
that have occurred in Derbyshire. Snow / storms/ flooding
have all caused travel disruption. However, by our
volunteers using their own 4x4 vehicles we have enabled
NHS, Emergency services, Domiciliary care, and
residential care staff to perform their vital roles. Be that
transporting staff to their place of work or on rounds. The
police have taken note of our skill set and have been
requesting our assistance more and more.
The charity during this period has provided 158 hours of
volunteer time covering 3916 miles and has been
deployed 74 times to help the community.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Derbyshire 4x4 response has gone from strength to
strength. We set our selves the objective of helping the
community in adverse weather and have been proactive
with our engagement with the emergency services. This
has led to very positive feed back
We have agreements with the Emergency services, with
the NHS and many Derbyshire care providers. Many that
have called upon us to help and have been appreciative of
the professional volunteer's assistance.
An objective is also to have every active member trained
to be safe when volunteering in adverse weather. Which
we have achieved through in house and external training.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fund raising has gone really well. We have been able to
cover volunteers' expenses and operating costs. With
surplus being used for buying in external training, this
giving dedicated responders professionally recognised
qualifications.| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a positive financial position for our second
year of operating. We continue to receive steady funds
from donations and publicity events.
The charity was also awarded a national lottery grant to be
used for training of our members.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|£2000 is held in reserve for emergency deployments, this
money is not to be used for everyday running of the group.| |Amount of reserves held|Para 1.22|£2000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None.| ## Additional information (optional) You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising, donations, and charitable events. For this
financial year a lottery grant was also received. However,
the continued operation of the charity is not dependant on
such grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The charity has limited assets and ongoing costs,
however, should donations and fundraising stop it would
make it operationally challenging.| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Constitution| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at AGM| ## Additional information (optional) ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Yes, we have policies and procedures for on boarding
of new trustees and monthly trustee meetings where
any new developments are discussed.| |---|---|---| |Relationship with any related
parties|Para 1.51|none| ## Reference and Administrative details |Charity name|Derbyshire 4x4 Response| |---|---| |Other name the charity uses|D4x4R| |Registered charitynumber|1196771| |Charity’s principal address|40 EBENEZER STREET
ILKESTON
DE7 8JN| ||| |Name|s of the charity trustees who manage the charity|s of the charity trustees who manage the charity|s of the charity trustees who manage the charity|s of the charity trustees who manage the charity|s of the charity trustees who manage the charity|| |---|---|---|---|---|---|---| |||Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or body) entitled to appoint
trustee (if any)|| ||1|Matthew Richarson|Chair|||| ||2|Richard Mayes|Secretary|||| ||3|Sam Vincent||||| ||4|Michael Whittingham||||| ||5|Simon Ashton||||| ||6|Carmela
Whittingham|Treasurer|||| ||7|Kelly Coley|Vice Chair|||| ||8|Jon Arkley||||| ||9|Paul Burnham||||| ||10|Leigh Wilson||||| ||11|||||| ||12|||||| ## Names of the charity trustees who manage the charity ## Declarations The trustees declare that they have approved the trustees’ report above. ## Signed on behalf of the charity’s trustees Signature (s) Full Name Kelly Coley Position Trustee Date 03/02/25 Charity Name No (if any) Derbyshire 4x4 Response Receipts and payments accounts For the period Period start date Period end date To from Thursday, April 04, 2024 Thursday, April 03, 2025 ## Section A Receipts and payments |Section A Receipts and payments|||| |---|---|---|---| |to the nearest £
A1 Receipts
Member subscriptions
1,268
Donations
5,815
Charitable activities
7,989
Other
3,066
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18,137
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Sub total-
Total receipts 18,137
A3 Payments
Member expenses
4,066
Operational Software
1,090
Training
5,184
Insurance
467
Comms Equipment
750
Uniform
4,041
Other
6,405
-
Sub total 22,004
control trailer
4,000
Sub total 4,000
Total payments 26,004
Net of receipts/(payments) - 7,867
A5 Transfers between funds
-
A6 Cash funds last year end
-
Cash funds this year end - 7,867
Unrestricted
funds
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)|Restricted funds
to the nearest £
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B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees|Details
Bank
Paypal
Cash
Sum Up
Savings
(agree balances with receipts and payments account(s))
Details
Details
Details
Details
Signature
Total cash funds|Restricted funds
to nearest £
to nearest £
1,512
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2,000
3,512
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Agreement Error
OK
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CC16a
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Current value (optional) - - - - - - - - - When due (optional) Date of approval 161812025