2023-04-04-accounts - Derbyshire 4x4 Response

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 25/11/2021 To 4/4/2023

Charity name: Derbyshire 4x4 Response

Charity registration number:1196771 Objectives and Activities

	SORP reference	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17		Derbyshire 4x4 Response provides logistical support to emergency services and other user bodies; as well as the NHS and other charitable groups in times of need caused by adverse weather conditions, floods, and other crisis.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19		The charity provides 4x4 vehicles and trained drivers to organisations facing logistical problems during adverse weather and other incidents.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18		All trustees, on appointment, receive training and guidance on what is expected of them as a trustee, this includes internal trustee policy and the Charity Commissions own trustee welcome pack
Additional information (optional) SORP reference Contribution made by volunteers Para 1.38 Activities undertaken: - Support for NHS and care providers by transport of staff and equipment in adverse weather to support those organisations in their delivery of public services. - Support for Derbyshire Emergency services during adverse weather. -Support to Derbyshire County Council emergency planning department during adverse weather. - Activities relating to the support of other external charities for events, including logistics and people transport. - Social media campaigns to raise awareness of driving in adverse weather - Publicity events to raise awareness of the charity and funds. - Supporting logistics for Cancer Research events. Our volunteers have also fund raised by
		SORP reference
Contribution made by volunteers		Para 1.38		Activities undertaken: - Support for NHS and care providers by transport of staff and equipment in adverse weather to support those organisations in their delivery of public services. - Support for Derbyshire Emergency services during adverse weather. -Support to Derbyshire County Council emergency planning department during adverse weather. - Activities relating to the support of other external charities for events, including logistics and people transport. - Social media campaigns to raise awareness of driving in adverse weather - Publicity events to raise awareness of the charity and funds. - Supporting logistics for Cancer Research events. Our volunteers have also fund raised by

supported commercial events by providing traction assistance to vehicles in muddy car parks.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During this period Derbyshire 4x4 Response has been actively involved during the many adverse weather events that have occurred in Derbyshire. Snow / storms/ flooding have all caused travel disruption. However, by our volunteers using their own 4x4 vehicles we have enabled NHS, Emergency services, Domiciliary care, and residential care staff to perform their vital roles. Be that transporting staff to their place of work or on rounds. A notable event was during the flooding in Feb 2022 our volunteers transported police staff, care staff and assisted with various evacuations across the county. In addition to assisting vehicles out of flood water.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Derbyshire 4x4 response is a relatively new charity; but we have hit the ground running. We set our selves the objective of helping the community in adverse weather and we have smashed this. We have agreements with the Emergency services, with the NHS and many Derbyshire care providers. Many that have called upon us to help and have been appreciative of the professional volunteer's assistance. An objective is also to have every active member trained to be safe when volunteering in adverse weather. Which we have achieved through in house and external training.
Performance of fundraising activities against objectives set	Para 1.41	Fund raising has gone really well. We have been able to cover volunteers' expenses and operating costs. With surplus being used for buying in external training.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in a positive financial position for our first year, we are receiving steady funds from donations.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No reserves are held at this time
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	Only just starting up
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fundraising, donations, and charitable events
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	The charity has limited assets and ongoing costs, however, should donations and fundraising stop it would make it operationally challenging.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution
How is the charity constituted?	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Yes, we have policies and procedures for on boarding of new trustees and monthly trustee meetings where any new developments are discussed.
Relationship with any related parties	Para 1.51	none

Reference and Administrative details

Charity name	Derbyshire 4x4 Response
Other name the charity uses	D4x4R
Registered charitynumber	1196771
Charity’s principal address	40 EBENEZER STREET ILKESTON DE7 8JN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Matthew Richarson	Chair
	Richard Mayes	Secretary
	Sam Vincent
	Michael Whittingham
	Simon Ashton
	Carmela Whittingham	Treasurer
	KellyColey	Vice Chair

Declarations The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature (s)

Full Name

Kelly Coley

Position

Trustee

Date

16/5/24

Charity Name No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 11/25/2021 4/4/2023

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Member subscriptions 1,413 Donations 5,463 Charitable activities 1,918 Other 15,285 - - - - 24,079 - - Sub total - Total receipts 24,079 A3 Payments Member expenses 752 Operational Software 960 Training 622 Insurance 342 Comms Equipment 1,053 Other 15,733 - - - Sub total 19,462 Gazebos 1,972 - Sub total 1,972 Total payments 21,434 Net of receipts/(payments) 2,645 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 2,645 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 1,413 5,463 1,918 15,285 - - - - 24,079 - - - 24,079 752 960 622 342 1,053 15,733 - - - 19,462 1,972 - 1,972 21,434 2,645 - - 2,645	Last year to the nearest £
		- - - - - - - - -	1,413	-
			5,463	-
			1,918	-
			15,285	-
			-	-
			-	-
			-	-
			-	-
			24,079	-

		- - -	-
			-	-
			-	-

		-	24,079	-

		- - - - - - - - - -	752	-
			960	-
			622	-
			342	-
			1,053	-
			15,733	-
			-	-
			-	-
			-	-
			19,462	-

		- - -	1,972
			-
			1,972	-

		-	21,434	-

	-	- - - -	2,645	-
	-		-	-
	-		-	-
	-		2,645	-

Section B Statement of assets and liabilities at the end of the period

Details Bank {paypal Cash Details Details Details Details Signature #VALUE! *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 2,160 - 286 - 200 - 2,646 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Kelly Coley Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
		-
		-
		-
		-
		OK
		to nearest £ Endowment funds
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
#VALUE!	Kelly Coley	5/16/2024