## **Trustees’ Annual Report for the period** ## **From 25/11/2021 To 4/4/2023** ## **Charity name: Derbyshire 4x4 Response** ## **Charity registration number:1196771 Objectives and Activities** ||SORP
reference|SORP
reference||| |---|---|---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17||**Derbyshire 4x4 Response provides logistical support**
**to emergency services and other user bodies; as well**
**as the NHS and other charitable groups in times of**
**need caused by adverse weather conditions, floods,**
**and other crisis.**|| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19||**The charity provides 4x4 vehicles and trained drivers**
**to organisations facing logistical problems during**
**adverse weather and other incidents.**|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||**All trustees, on appointment, receive training and**
**guidance on what is expected of them as a trustee,**
**this includes internal trustee policy and the Charity**
**Commissions own trustee welcome pack**|| |**Additional information (optional)**
SORP reference
Contribution made by
volunteers
Para 1.38
**Activities undertaken:**
**- Support for NHS and care providers by**
**transport of staff and equipment in**
**adverse weather to support those**
**organisations in their delivery of public**
**services.**
**- Support for Derbyshire Emergency**
**services during adverse weather.**
**-Support to Derbyshire County Council**
**emergency planning department during**
**adverse weather.**
**- Activities relating to the support of**
**other external charities for events,**
**including logistics and people transport.**
**-**
**Social media campaigns to raise**
**awareness of driving in adverse**
**weather**
**-**
**Publicity events to raise**
**awareness of the charity and**
**funds.**
**-**
**Supporting logistics for Cancer**
**Research events.**
**Our volunteers have also fund raised by**||||| |||SORP reference||| |Contribution made by
volunteers||Para 1.38||**Activities undertaken:**
**- Support for NHS and care providers by**
**transport of staff and equipment in**
**adverse weather to support those**
**organisations in their delivery of public**
**services.**
**- Support for Derbyshire Emergency**
**services during adverse weather.**
**-Support to Derbyshire County Council**
**emergency planning department during**
**adverse weather.**
**- Activities relating to the support of**
**other external charities for events,**
**including logistics and people transport.**
**-**
**Social media campaigns to raise**
**awareness of driving in adverse**
**weather**
**-**
**Publicity events to raise**
**awareness of the charity and**
**funds.**
**-**
**Supporting logistics for Cancer**
**Research events.**
**Our volunteers have also fund raised by**| **supported commercial events by providing traction assistance to vehicles in muddy car parks.** ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During this period Derbyshire 4x4**
**Response has been actively involved**
**during the many adverse weather events**
**that have occurred in Derbyshire. Snow /**
**storms/ flooding have all caused travel**
**disruption. However, by our volunteers**
**using their own 4x4 vehicles we have**
**enabled NHS, Emergency services,**
**Domiciliary care, and residential care**
**staff to perform their vital roles. Be that**
**transporting staff to their place of work or**
**on rounds.**
**A notable event was during the flooding**
**in Feb 2022 our volunteers transported**
**police staff, care staff and assisted with**
**various evacuations across the county. In**
**addition to assisting vehicles out of flood**
**water.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**Derbyshire 4x4 response is a relatively**
**new charity; but we have hit the ground**
**running. We set our selves the objective**
**of helping the community in adverse**
**weather and we have smashed this. We**
**have agreements with the Emergency**
**services, with the NHS and many**
**Derbyshire care providers. Many that**
**have called upon us to help and have**
**been appreciative of the professional**
**volunteer's assistance.**
**An objective is also to have every active**
**member trained to be safe when**
**volunteering in adverse weather. Which**
**we have achieved through in house and**
**external training.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fund raising has gone really well. We**
**have been able to cover volunteers'**
**expenses and operating costs. With**
**surplus being used for buying in external**
**training.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in a positive financial**
**position for our first year, we are**
**receiving steady funds from donations.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**No reserves are held at this time**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**Only just starting up**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Fundraising, donations, and charitable**
**events**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The charity has limited assets and**
**ongoing costs, however, should**
**donations and fundraising stop it would**
**make it operationally challenging.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|**Constitution**| |How is the charity
constituted?|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by members at AGM**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Yes, we have policies and procedures for**
**on boarding of new trustees and monthly**
**trustee meetings where any new**
**developments are discussed.**| |---|---|---| |Relationship with any related
parties|Para 1.51|**none**| ## **Reference and Administrative details** |Charity name|**Derbyshire 4x4 Response**| |---|---| |Other name the charity uses|**D4x4R**| |Registered charitynumber|**1196771**| |Charity’s principal address|**40 EBENEZER STREET**
**ILKESTON**
**DE7 8JN**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Matthew Richarson|Chair||| ||Richard Mayes|Secretary||| ||Sam Vincent|||| ||Michael
Whittingham|||| ||Simon Ashton|||| ||Carmela
Whittingham|Treasurer||| ||KellyColey|Vice Chair||| |||||| |||||| |||||| |||||| |||||| **Declarations The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature (s)** ## **Full Name** ## **Kelly Coley** ## **Position** **Trustee** **Date** **16/5/24** **Charity Name No (if any) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 11/25/2021 4/4/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Member subscriptions
**1,413**
Donations
**5,463**
Charitable activities
**1,918**
Other
**15,285**
**-**
**-**
**-**
**-**
**24,079**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 24,079**
**A3 Payments**
Member expenses
**752**
Operational Software
**960**
Training
**622**
Insurance
**342**
Comms Equipment
**1,053**
Other
**15,733**
**-**
**-**
**-**
**_Sub total_ 19,462**
**Gazebos**
**1,972**
**-**
**_Sub total_ 1,972**
**_Total payments_ 21,434**
**_Net of receipts/(payments)_ 2,645**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 2,645**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,413**
**5,463**
**1,918**
**15,285**
**-**
**-**
**-**
**-**
**24,079**
**-**
**-**
**-**
**24,079**
**752**
**960**
**622**
**342**
**1,053**
**15,733**
**-**
**-**
**-**
**19,462**
**1,972**
**-**
**1,972**
**21,434**
**2,645**
**-**
**-**
**2,645**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,413**|**-**| ||||**5,463**|**-**| ||||**1,918**|**-**| ||||**15,285**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**24,079**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**24,079**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**752**|**-**| ||||**960**|**-**| ||||**622**|**-**| ||||**342**|**-**| ||||**1,053**|**-**| ||||**15,733**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**19,462**|**-**| |||||| |||**-**
**-**
**-**|**1,972**|| ||||**-**|| ||||**1,972**|**-**| |||||| |||**-**|**21,434**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**2,645**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**2,645**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank
{paypal
Cash
**Details**
**Details**
**Details**
**Details**
Signature
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**2,160**
**-**
**286**
**-**
**200**
**-**
**2,646**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Kelly Coley**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|**Kelly Coley**|**5/16/2024**|