Trustees’ Annual Report for the period
From 24[th] November 2021 Period start date To 30[th] April 2023 Period end date
Charity name: Nympsfield Village Hall CIO
Charity registration number: 1196755
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Holding Nympsfield Village Hall (the “Hall”) on trust for the purposes of a village hall for the use of the inhabitants of Nympsfield and the neighbourhood. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the Transition Period (see below), the CIO is carrying out an administrative and management role in support of the unincorporated charity including in connection with the following: Hiring out the Hall for activities such as dog training, Parish Council meetings and social events. Fund raising including 100 Club and events such as Santa’s Sleigh and an “Italian Night”. Maintenance and cleaning of the Hall. Applying for approvals and grants for the re-development of the Hall including renovation and extension of the kitchen, disabled access and toilets, storage and terrace but due to cost and funding issues deciding to scale back the project to improving/refurbishing the kitchen and toilets and putting new storage outside. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes by virtue of: 1) The hiring out of the Hall being clearly identifiable without any detriment from such use outweighing any benefit (no such |
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detriment being notified to the trustees or arising in their view);
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2) The impact on any neighbours or the village being taken into account in accepting uses and hours of use of the Hall;
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3) The Hall being made available for hire to the persons mentioned in the objects of the charity; and
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4) No personal benefit arising beyond those hiring the Hall.
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The existing unincorporated charity of the Hall is being converted to a CIO. The CIO was registered on 24th November 2021 and during the period under review, the trustees have obtained a section 105 order authorising the transfer of the Hall to the CIO. There was delay in obtaining the order as amendments to the wording of the order were sought as advised by legal counsel. There has been further delay in effecting the transfer of the Hall to the CIO owing to issues arising during the legal process. Pending the transfer of the Hall (the ‘Transition Period”), the CIO is carrying out an administrative and management role in support of the unincorporated charity. The Hall has been available for hire throughout the period under review but, during the COVID-19 restrictions, the Hall was available when and on terms advised by ACRE. A community facility has been made available to the village and neighbourhood. |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | No income has been receivable by the CIO during the Transition Period and any monies held by the CIO are held on behalf of the unincorporated charity (which has the same charitable objects as the CIO). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A (for the reason above). |
| Amount of reserves held | Para 1.22 | N/A (for the reason above). |
| Reasons for holding zero reserves |
Para 1.22 | See above. |
| Details of fund materially in deficit |
Para 1.24 | N/A. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None known |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Holding the Hall upon trust for the purpose of a village hall for the use of the inhabitants of Nympsfield and the neighbourhood without distinction of sex or of political, religious or other opinions and in particular for use for meetings, lectures and classes, and for other forms of recreation and leisure- time occupation with the object of improving the conditions of life for the said inhabitants. |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Foundation constitution using the Charity Commission model. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The constitution provides for appointment of trustees and a chair by resolution of the charity trustees. The Parochial Church Council of the Ecclesiastical Parish of Uley with Owlpen & Nympsfield, Nympsfield Parish Council, Nympsfield Working Men’s Club, Nympsfield Playing Fields Committee, Nympsfield Football Club and Women In Nympsfield can also appoint trustees. The charity trustees have also appointed a treasurer and secretary. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties
Other
Reference and Administrative details
| Charity name | Nympsfield Village Hall CIO. |
|---|---|
| Other name the charity uses | None. |
| Registered charity number | 1196755 |
| Charity’s principal address | Nympsfield Village Hall, Church Street, Nympsfield, Stonehouse Gloucestershire GL10 3UB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Carol Anne Pittaway |
Chair | |||
| Brian Pittaway | Treasurer | |||
| Mark Richard James |
Secretary | |||
| Jane Newman | A trustee during the period under review but ceased to be a trustee on 22ndFebruary 2024 |
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| John Edward Turp | ||||
| Ian George Crossland |
A trustee during the period under review but ceased to be a trustee on 22ndJanuary 2024 |
Nympsfield Playing Fields Committee |
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| Trevor Gaunt | From 6thDecember 2022 | Nympsfield Parish Council | ||
| Joanne Marie Beeston |
From 6thDecember 2022 | |||
| Barbara Mary Thomas |
From 6thDecember 2022 | |||
| Dan Stewart | Not a trustee during the period under review but appointed as a trustee on 4thDecember 2023 |
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| Gwyneth Anne Elizabeth Hodgkinson |
Not a trustee during the period under review but appointed as a trustee on 15thJanuary 2024 |
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– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Mark Richard James | ||
Secretary |
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| 29thFebruary 2023 | ||
| 29thFebruary 2023 |
NYMPSFIELD VILLAGE HALL CIO 1196755 Receipts and payments accounts For the period Period start date Period end date To from 24th Nov 2021 30th April 2023
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ NIL - - - - - - - NIL - - - NIL NIL - - - - - - - - NIL NONE - - NIL NIL |
Total funds to the nearest £ NIL - - - - - - - NIL - - - NIL NIL - - - - - - - - NIL NONE - - NIL NIL |
Last year to the nearest £ |
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| Sub total(Gross income for AR) |
- | - | ||||
| A2 Asset and investment sales, (see table). |
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| Sub total | - | - | ||||
| Total receipts A3 Payments |
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| **Sub total ** | - | - | ||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||
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| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
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| - | ||||||
| - | - | - | NIL |
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| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - | - | - | NIL | - |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature NONE Details Details NONE Details Details Total cash funds (agree balances with receipts and payments account(s)) NONE Details NONE |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - NIL NIL #VALUE! #VALUE! Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Mark Richard James |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| NIL | |||
| #VALUE! | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| Mark Richard James | 28th February20 | ||
CCXX R2 accounts (SS)
2